Staff guidance on COVID-19 (coronavirus)
On this page you will find guidance on:
- Health and wellbeing
- Remote working
- HR policies
- Travel, visas and immigration
- Research support
- Support for postdoctoral staff and Fellows
- Campus operations
Health and wellbeing
If you live alone and you have symptoms of coronavirus illness (COVID-19), however mild, stay at home for 7 days from when your symptoms started.
If you live with others and you or one of them have symptoms of coronavirus, then all household members must stay at home and not leave the house for 14 days.
You may be eligible for a coronavirus test. Visit the government webpage for more information about getting tested
Please see the latest Public Health England advice for further guidance. Anyone can use the NHS 111 online coronavirus tool – you do not need to be registered with a GP. Please visit the staff pages for guidance on registering with a GP.
Log in to visit the HR webpage for guidance on how to record self isolation and/or sickness on TeamSeer.
Looking after your mental health
Anxiety around coronavirus may be affecting your wellbeing. Below is a guide for tools and resources that you might find useful.
Confidential Care for staff
All staff can access free and confidential help from Confidential Care, our Employee Assistance Provider, 24 hours a day, 7 days a week. Any members of your family living with you can also access this support. To help Confidential Care provide the best support and avoid possible delays in answering calls, in the current circumstances, we encourage you to email Confidential Care with requests.
Chaplaincy Multi-faith Centre
The Chaplaincy Multi-faith Centre will be hosting meditation sessions via Zoom every Tuesday lunchtime for both staff and students. To join the Zoom meetings, please sign up to the Chaplaincy’s mailing list(s) using your Imperial email address:
The Chaplaincy will also hold one-to-one support sessions for staff and students. Please email the Chaplaincy team to arrange a session.
Mental Health First Aiders
Imperial staff and students can still get in touch with our Mental Health First Aiders to chat through issues concerning them - coronavirus related or otherwise. MHFAiders are trained to listen, reassure and respond, even in a crisis, and to signpost to other sources of help where needed.
Visit the health and wellbeing webpages for more resources.
Remote working guidance
You can access our ICT webpage on using services remotely including how to use Remote Desktop Gateway and ways to communicate with your colleagues online. If you have questions that aren’t answered by the webpage, contact the ICT Service Desk.
Guidance on computer health when remote working is available on the Occupational Health website.
Remember to take regular breaks from your screen, exercise daily, and open the window for some fresh air while working. View our health and wellbeing webpages for extra support.
Join the new Yammer group Remote Working Wellbeing to find tips and resources and share what’s working for you and your team.
Move Imperial have launched their Move From Home campaign – a one-stop guide for you and your family to keep active at home, featuring a range of activities including live workouts and a Wellbeing Wednesday Q&A tomorrow. If you have any questions or tips to promote good health and wellbeing, contact the Move Imperial team on Twitter, Facebook, Instagram or via email.
Remote teaching guidance
ICT have created a new page on remote teaching tools, including Blackboard, Panopto, Teams and Mentimeter. The Digital Education Team will run regular training webinars for our key systems. Hosted on Microsoft Teams, attendees will be required to book for these sessions..
HR policies and guidance
Policy changes in response to COVID-19
The HR team is making amendments to the College’s HR policies in the context of the current and likely future implications of the coronavirus situation in the UK.
The webpage includes guidance on:
- Coronavirus-related absence and sickness
- Remote working
- Working overseas
- New starters
- Coronavirus immigration guidance
- Right to work checks
Leading and managing during the COVID-19 crisis
The Learning and Development Centre has created a dedicated resource to support College leaders and managers during these uncertain times, including advice and tools to help them consider how best to engage with staff and teams.
To access this resource visit the leadership and managing during COVID-19 page.
Travel, visas and immigration
The College is following the FCO exceptional travel advisory notice: As countries respond to the COVID-19 pandemic, including travel and border restrictions, the FCO advises British nationals against all but essential international travel. Any country or area may restrict travel without notice. If you live in the UK and are currently travelling abroad, you are strongly advised to return now, where and while there are still commercial routes available. Many airlines are suspending flights and many airports are closing, preventing flights from leaving.
If you are due to travel on College business and you consider your trip to be essential, please seek approval from your Dean or Director and confirm the College travel insurance position. The College will not allow work or study related trips which are not covered by the College insurance policy. The Staff travel insurance page is being updated regularly.
Visit the FCO website for the latest travel advice.
Travel within the UK
The government has published guidance on how to travel safely during the coronavirus outbreak. If you do need to travel, you should avoid using public transport where possible. Instead try to walk, cycle, or drive. If you do travel, thinking carefully about the times, routes and ways you travel will mean we will all have more space to stay safe.
Visas and immigration
The Home Office has published guidance for non-EEA nationals currently in the UK who are unable to leave due to travel bans / lack of flights / self isolation and have a visa that is expiring before 30 May.
Visit the HR webpage under ‘Coronavirus Immigration Guidance’ for information on what you need to do if this applies to you.
Visit the Research Office webpages for guidance on research applications and awards and links to funder guidance on the impact of coronavirus on research funding.
Since the lockdown our campuses have been closed to all but essential COVID-19 research. We are now planning to resume some of our research activities that cannot be carried out remotely. Find out more about our plans
Postdoctoral staff and Fellows
The Postdoc and Fellows Development Centre is extending its support services to postdocs and fellows whose contracts are due to end. Those with contract end dates falling between March 2020 – June 2020 will be able to access the Centre’s services for up to three months from their contract end date.
We would like to take this opportunity to thank all of our staff and students who have offered to volunteer to help in our fight against COVID-19. We have had so many responses that all our current requests for help have been filled, and some of you registered for places and were not needed – but we are very grateful to everyone.
We have placed Imperial people in labs doing testing and COVID-19 research, some of our members are helping to pull together the vast amounts of COVID-19 research and clinical recommendations, others are working in front line roles as research nurses and clinicians, while some are helping on wards, and we have people helping to produce personal protective equipment for the NHS.
Events and meetings on campus
All non-essential events and meetings should be held remotely or postponed/cancelled until further notice. For more information and guidance visit the events site page: Managing postponed or cancelled events relating to coronavirus (COVID-19)
Currently, members of staff that have been deemed essential are able to park free of charge at the South Kensington Campus. Local arrangements are made wherever possible to facilitate essential staff.
Deliveries to campus
If you are working on campus and expecting a delivery, it will be directed to the current active stores by Security. You do not need to do anything different than usual. This includes temperature-sensitive deliveries for essential research.
If you are expecting a large delivery or anything exceptional to arrive, please contact Jen Wiseman as far in advance as you can, so that we can plan and manage these deliveries.