Space Sharing policy
The Space Sharing policy articulates and clarifies College policy regarding the use of shared space, and in particular defines rights, obligations, and expected norms. It has been identified as a strategically important policy for underpinning the Space Policy Framework and its subsidiary policies, in particular academic and examination timetabling, and room booking.
Space Sharing Overview
- Reduce barriers to more Collegiate and broad based use of shared spaces;
- Provide unambiguous clarity about how shared space use is prioritised;
- Protect Academic Department identity while providing highly permissive use of Shared Spaces physically located within departments;
- Clarify how non-academic spaces such as staff training rooms are shared.
The Space Sharing policy:
- Defines an order of precedence relating to the booking of space based on its primary purpose, whether for teaching or non-teaching events;
- Ensures that Shared Spaces are used effectively for their primary purpose, while otherwise maximising availability for wider Collegiate use, by using scheduling windows linked to the Academic year;
- Recognises the importance for flexible short notice access to Bookable Spaces and the process to access these;
- Defines the obligations of individuals and groups using Shared Spaces;
- Defines the obligations that Home Departments have in respect of Shared Spaces, both that which is physically located within their allocated buildings and shared College spaces;
- Outlines an escalation path for resolution if situations arise that cannot be resolved by the application of the principles outlined in the policy
- Gives clear examples of Collegiate practices that facilitate the goals of the policy.
- Presentation of highlights to VPAGE and Faculty Committees – September 2016
- Update following initial consultation – October 2016
- College-wide consultation – November 2016
- Presentation and approval by Provost’s Board – December 2016
The Space Sharing Policy will be reviewed in November 2017.