This is a two-part exercise, looking at current meeting practices and then thinking about how they might change using Smart Working techniques.

Exercise 1: Work through the list below, ticking the appropriate box in relation how much the activities are conducted physically face-to-face in the way you work now. (Leave the last column until the 2nd activity.) Download the table below as a PDF

Meeting purpose

Always/Mostly

Sometimes

Rarely

Never

Alternative?

First meetings

 

 

 

 

 

Talking to clients

 

 

 

 

 

Customer support

 

 

 

 

 

Setting strategy

 

 

 

 

 

Making key decisions

 

 

 

 

 

Consultation

 

 

 

 

 

Project review/updates

 

 

 

 

 

Brainstorming

 

 

 

 

 

Presentations

 

 

 

 

 

Teamwork

 

 

 

 

 

Teambuilding

 

 

 

 

 

Appraisal

 

 

 

 

 

Training

 

 

 

 

 

Key underlying activities

 

 

 

 

 

Exchanging information/Reporting

 

 

 

 

 

Decision-making

 

 

 

 

 

Socialising/developing relationships

 

 

 

 

 

Learning

 

 

 

 

 

Monitoring performance

 

 

 

 

 

Exercise 2: Go through again, thinking about the necessity of having physically face-to-face meetings if you have techniques to support smarter working. Which activities would you want to keep pretty much always physically face-to-face for their added value? What is that added value? For which purposes would physically face-to-face meetings be less frequent, and what alternative methods of interaction would you choose to use?