Share sensitive information securely
There are many options available to help you store sensitive information securely. It is your responsibility to make sure that information you send and receive, both internally and externally to Imperial College London, is kept safe and secure.
Make sure to encrypt any sensitive files before storing or sharing. Find out more at: Encrypt sensitive information
If you would like guidance, contact the ICT Security team via the ICT Service Desk.
Options for sharing sensitive information
Setting up secure shared space
Group/research storage space can be provisioned on College's secure central servers, to be accessed by those with permissions only.
Sharing and collaboration systems
Keeping personal or sensitive data secure should be a priority when considering options to share information and set up collaboration systems. Any data that is considered to be sensitive should be protected by encryption.
Sending sensitive information via email
Emails can go astray and email accounts can have shared access, so email is not a secure way to share sensitive information. Many email systems do not allow encrypted files because they cannot be searched by the email service for viruses.
Find out about encrypting emails at: Encrypt emails (digital signature)
We provide a file sharing application, called File Exchange, that allows you to share large files or file types that are often blocked (executables) with recipients both in and outside of College.
If you wish to share sensitive information, a further layer protection needs to be added to ensure the data isn't intercepted. The easiest method is to encrypt the file with 7-Zip and then to telephone the intended recepient with the password.