With Microsoft Office 365 software, there are many ways for you to share files and collaborate with your colleagues and peers.

Files can be saved and shared online in OneDrive for Business and accessed from any device, so you and your team can work on them together. OneNote allows you to create group guides that you can share and work on with others in real time. Lync and Skype for Business let you connect via instant messaging, video and voice calls and online meetings.

Login to Office 365

You will need to login and be connected to the internet at least once a month to keep your subscriptions active.

Your username for Office 365 is your College username followed by @ic.ac.uk e.g: abc123@ic.ac.uk This is not your email address. It is merely a way for Microsoft to confirm that the account belongs to Imperial.

Your password is your College password.

Use cloud-based software online

You can access lighter versions of software, including Word, Excel, PowerPoint and OneNote, online without installing the software on your device. Simply login in as above and follow the instructions.

Leaving Imperial

    Leaving Imperial


    If you are joining another workplace where Office 365 is used then you will be able to reactivate your software with the new login details for your new workplace.

    Files on your OneDrive for Business that are personal to you should be copied to or stored on suitable media so that you can retain access. Please ensure that you hand over any work files to your supervisor or manager so that the work of the college is not disrupted. If you require advice then please contact the ICT Service Desk or your local Faculty Support Team for assistance.


    When you complete your studies at Imperial you will receive a number of emails telling you when your account will be deactivated. As part of that process you will no longer be able to access the data on your OneDrive for Business storage area.

    Microsoft have a graduating student offer, details of which can be found at here. These pages also offer information and guidance on how to retain your OneDrive for Business files and emails so that you can continue to have access.

    When you complete your studies, any copies of Office that you have installed and activated through your College account will have reduced functionality. You will still be able to read documents and print them but you will not be able to edit or create new documents or files until you activate your office software with a new subscription either through a work account or personal account.