How to make a Subject Access Request.

Procedure for requesting personal data

  • Please complete our Subject Access Request application form
  • Return the form to the address below together with payment of £­10 (Cheques should be made payable to Imperial College) and Evidence of your identity as the Data Subject or documentation that confirms your entitlement to act on the Data Subject’s behalf (for example, a signed form of authority or power of attorney). 

The College Data Protection Officer
Level 4
Faculty Building
Imperial College London
South Kensington Campus


The Data Protection Act 1998 (DPA 98) gives you the right to access your own personal information held by organisations.

To request access to general information [non-personal information] held by the College, please make a Freedom of Information request.

The College respects the right of its staff, students and others to access any personal data about them which is being held in College data sets, either electronically or in a relevant filing system, as defined in the DPAct98, to check that it has been fairly obtained, that it is accurate, and to have such data corrected where necessary. It also recognises the right of a data subject to withdraw consent to the processing of personal data where such processing could cause them significant damage or distress.