A pen sits on a printout of a graph and a table.

Find out about our Freedom of Information policy

Make a request for information not in our Publication Scheme

The College aims to publish as much information as possible via our Publication scheme. If you wish to request information that is not covered in the Publication Scheme then please submit your request in writing to:

Freedom of Information Officer
Level 4, Faculty Building
Imperial College London
South Kensington

e-mail: Freedom of Information Office

Introduction to the Act

The Freedom of Information Act 2000 ("The Act") extends the public's rights of access to information held by public authorities, which for the purposes of the Act includes higher education institutions, and imposes a number of obligations on them. When it is fully in force members of the public will have a statutory right (with some minor limitations) to request any information held by Imperial, regardless of when it was created, by whom, or the form in which it is now recorded.

The Act required the College to have a "publication scheme" in place by the end of February 2004, with a revision of the scheme in January 2009. The Scheme is a list of the classes of information the College has committed itself to publishing. Its purpose is to ensure that the College, as a public authority, makes as much information as possible publicly available. The College has made available (either on its website or in some other form) all the information included in its approved publication scheme.

The Act came fully into force across the public sector on 1 January 2005 and from that date the public, including other corporate bodies, have the right to make a request for any other information not already published under the Publication Scheme.

The Act also requires the Lord Chancellor to issue two Codes of Practice "On the Discharge of Public Authorities' Functions" and "On the Management of Records". The first concerns the practices that public authorities should follow when dealing with requests for information, and the second gives guidance on good practice in records management. Institutions will be expected to act in accordance with both Codes of Practice.

Information block

College policy

In order to comply with the Lord Chancellor's Codes of Practice, the College was also required to have an overarching policy on Freedom of Information in place before the first phase of the Act came into force on 29 February 2004. The College has produced a Policy along with three associated Codes of Practice

Freedom of Information Policy
Code of Practice for the Management of Records
Code of Practice on Requests for Information
Code of Practice on Freedom of Information and Research Involving Animals

Other information

The College has produced a page of Frequently Asked Questions (FAQ) to assist both the staff and students of the College as well as other users in understanding the Act and how it may affect them. It has also appointed Records Managers in each College Authorised Unit to assist people in the implementation of the Act.

Other Information (including documents for download and FAQ)
Department/Division Records Managers
Leaflet produced by College Archives and Records Management Unit: FoI and You