Access roles and responsibilities

Access to the Student Records system is provided for the following roles:

  • Read only: For staff who require read-only access to student records and/or access to the Imperial College Analytics (ICA) reports.
  • Edit access: For staff who need to make amendments to student records.


There is online training available for the read-only roles including how to login and how to query student records using the Student Enquiry form. If you require further training, please attend a drop in demo. Dates are available on the Access and training tab on this page or contact

Training is mandatory for staff members requesting edit access. You will need to undertake training before your access is set-up. Please contact for details on training dates.

Requesting access

To request access to the Student Records Management system (Banner), the Student Records Document management system (BDM) or to ICA Reports from 2 January 2020 (if you have not automatically been granted access as part of Golive), please complete the ‌New User/Change User Form - Student Records Management and attach it to an ASK request. You will be notified when your access has been granted.

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