PURPOSE AND REMIT

1. The President Executive Group (PEG) may be called upon during an incident to provide strategic advice and direction to the Incident Management Group (IMG), who will provide information to PEG on the details of the incident and the tactical response they have initiated to contain it.

2. PEG's remit includes, but is not limited to:

  • Oversee and, if necessary, advise IMG on actions to minimise harm to students, staff and visitors and safeguard their safety, health and welfare.
  • Provide strategic direction to the College's response to an emergency.
  • Oversee the College’s communications both internally and externally.
  • Consider any potential reputational damage to the University.
  • Agree operational decisions that may limit the availability of College facilities and resources.

PEG CALL OUT

3. Should the incident have the potential to disrupt normal College operations then IMG will inform PEG. 

PEG COMPOSITION

4. PEG will consist of all members of the President’s Executive Group. If a Faculty is particularly affected it may be appropriate for that Faculty Dean to join PEG.

LOCATION

5. Should PEG consider it appropriate to meet on site then they would normally meet in the President’s or Provost’s office.

CONSIDERATIONS

6. IMG will provide initial and ongoing briefing on:

  • The situation.
  • The risk to:
    • Life;
    • Injury;
    • Damage to property;
    • Damage/interruption to data;
    • College operations both immediate and medium term;
    • Neighbours;
    • Reputation.
  • What action may be taken to mitigate the above.
  • Whether the problem is likely to grow until we act.
  • What information is on social media and any response that has already been made.
  • Whether the media already involved or are likely to become involved.

7. PEG may wish to consider:

  • Who is going to brief the media:
    • When the first media briefing will be;
    • Sooner better than later.
  • It would be helpful to have additional people attend PEG.
  • Consider the medium to long term consequences of the incident.

The following considerations are not exhaustive but may help:

  • Where are the people displaced by the incident?
  • Is this the best location for them? Does the weather influence this decision?
  • Should they be advised to stay or go home?
  • Is alternative accommodation required.
  • If there have been casualties, access to the site may be denied for some considerable time (days or possibly weeks). What are the implications of this on normal operations?
  • What recovery action may be required and who can co-ordinate and deliver this; who would be the best person to convene and lead the recovery team.