Introduction


For the College to deliver world class scholarship, education and research in science, engineering, medicine and business, all its members should adhere to the highest academic standards.

The College has an overall Ethics Code and Relationship Review Policy, as well as policies relating to specific processes or procedures with ethical relevance.

It is important that all members of the College community are aware of these policies and understand how they are required to implement them.

Ethics Briefing Presentation September 2013.pdf

Ethics Code


The College has adopted an overall Ethics Code  which sets out conduct expected from the College community to promote and support good ethical behaviour.

The Ethics Code applies to all staff, students and other members of the College community, and is intended to encourage all relevant parties to consider the ethical aspects of their work and studies. It is not intended to replace the College’s established policies and procedures relating to ethics.

It provides that any ethical concerns should be raised either:

(a) In accordance with a specific policy or procedure; or

(b) Where the matter does not fall within a specific policy or procedure, with the relevant Head of Department/equivalent.

Thereafter matters will be assessed in accordance with the escalation procedures set out within the Code.

Relationship Review Policy


The College has adopted a Relationship Review Policy which sets out how members of the College community should consider whether there are any ethical concerns in connection with proposed and continuing relationships with third parties, and how the ethical review process dovetails with the existing College review processes in certain areas. It does not seek to set out absolute prohibitions, but sets out matters that need to be considered and a clear approval and escalation procedure.

The Relationship Review Policy provides a consistent approach to consideration of ethical matters within a framework of proportionate scrutiny and clear accountability, whilst providing sufficient flexibility in areas where difficult value judgements sometimes need to be made.

The document covers all relationships, but contains specific detail in relation to:

  • Academic collaborations
  • Commercial partnering
  • Receipt of philanthropic income and other gifts
  • Receipt of research funding and related relationship agreements
  • Receipt of certain other income
  • Procurement and supplier relationships

It informs College members of the need to notify certain proposed relationships for consideration in accordance with detailed policies and procedures in each of these areas.

Please note: you can download the Notification of matter for ethical consideration form (Appendix A of the Relationship Review Policy) as a separate Word document.  

Implementation


The Ethics Code and the Relationship Review Policy will come into effect on 1 November 2013.

Prior to formal commencement, members of the College community are encouraged to consider and raise issues in accordance with the principles set out in the Ethics Code and the Relationship Review Policy.

Listing of policies and procedures with ethical relevance


The College continues to have in place a number of additional policies and procedures of ethical relevance, for example, relevant to fundraising and philanthropic income, research ethics and integrity.

Ongoing review


The Ethics Code and the Relationship Review Policy will be formally reviewed by the Audit Committee one year after adoption and every three years thereafter.

Other policies and procedures with ethical relevance should be reviewed in accordance with the usual review procedures and against the requirements of the Ethics Code and the Relationship Review Policy.

Advice and assistance


If you need any advice or assistance in respect of the information contained within these pages, please contact your Head of Department or equivalent in the first instance. Thereafter, further guidance may be obtained from the Head of the Central Secretariat.