Writing a new grant proposal
The BDSG are able to help with the preparation of grant proposals requiring bioinformatics resources and/or expertise as follows:
- Providing specialist CO-I support, including supporting letters, track record etc.
- Providing part-post named bioinformatics researchers and/or biosoftware developers for project work (with established track records)
- Providing access to dedicated servers, software, databases and storage
- Discussion and advice on some types of experimental design (e.g. biological and technical replicates, depth of coverage, insert sizing for NGS-based projects). Please note that this does not extend to power calculations for clinical research studies.
- Methodology advice, discussion and case-for-support-ready statements for bioinformatics analyses, data management solutions, bespoke software, visualisation and data dissemination (including preparation of data and submission to public repositories, project web-sites).
- Provisioning estimates and cost preparation for bioinformatics analyses including staff, software, storage – including InfoED sub-project costings and grant-ready justification of resources.
- Specification of compute hardware and storage for specific bioinformatics projects (including obtaining vendor quotations where required).
- Assistance with preparation of data-sharing and data-management plans for funding bodies.
Once you are considering writing a grant, it is never too early to get in touch to discuss your requirements. Please try to contact us at least 3 weeks before a submission deadline, as we may be working on more than one proposal for the same deadline. We will do our best to accommodate shorter timeframes, but longer is better. For an initial enquiry please use the help-desk email firstname.lastname@example.org to give us some basic information about the proposal. We will then get in touch to arrange a meeting to discuss your requirements in more detail. When you get in touch initially, please remember to include the following basic information as well as your full contact details:
- Funder and grant type (e.g. responsive mode, fellowship)
- Project duration and initial start date
- Submission deadline
- Your internal submission deadlines
- A project abstract (or draft case for support) so we have an idea of the project as a whole
- What you would like us to do in broad terms
Once we have discussed the project with you in detail, we will assess the work required. We may need time to discuss/evaluate any pilot data that you may already have, or check references, updated methodologies etc. as well as calculating storage, staff time and other resources, and in some cases, obtain quotations for new computing equipment. For a simple piece of work this may take a couple of days, more extensive work may take over a week. We will then provide you with:
- costs associated with the work to be undertaken. This will either be in the form of a suggestion of the number of hours to be included as a facility charge, or a full InfoED sub-project costing.
- suitable technical specification of the work to be done (including references where required) for inclusion in case for support
- justification of resources for our requested costs
- track record for all named personnel/group
- grant-ready CVs for named personnel
- information for inclusion in data-sharing/management plans
These can be adjusted if required following further discussion. Once the grant is submitted, we require that you send us a copy of the full submitted version for our records, and keep us informed of its progress.
Brief guidelines on InfoED costings for BDSG
Staff time on grant proposals can be added in 2 different ways – either as CO-I and/or part-posts for named researchers, or as a per-hour facility charge. Costs for data storage and software licenses can be included as named consumables items where required.
To add an hourly BDSG facility charge:
(This assumes that you have already created the P code in Infoed for the project and already discussed your project and its bioinformatics requirements with the BDSG and received a written quotation listing a suitable number of hours to include on your proposal).
For ‘Directly Allocated Costs’, Click on the button marked ‘Add Direct Cost’.
In the next screen, enter ‘Bioinformatics Support’ or something similarly descriptive in the ‘Description’ dialogue box and then click on the ‘Budget/Charge category’ and scroll down the menu til you get to ‘Chargeout facilities’ and select ‘Bioinformatics Support Service’.
Now you will need to fill in a brief justification for what the hours will be used for, and then the total number of hours requested and the current hourly rate. You can find the current rate under ‘About’ on the BSS web-site.
If you use the facility chargeout rate on a proposal and no other costs are entered for the BDSG, we do not require a separate sub-project in Infoed. We do however require that you send a copy of the completed application to us for our records, as we will not be able to see the grant in InfoEd and will not be notified if your award is successful.
Adding named BDSG staff and/or other items
For all other types of work, the BDSG will require a separate sub-project on your InfoED project, even if the PI is in the same department (Surgery and Cancer). Once this has been created by the main project holder, we will place our costs directly into the sub-project. This will include CO-I costs if relevant.
When a grant is awarded
When your grant is awarded, please do get in touch to let us know your start-date and give us an update on your plans so we can start to schedule appropriately.