Health, safety and security
DEPARTMENTAL SAFETY STATEMENT
All students and members of staff must understand and abide by the Departmental Safety Statement. Please ensure you that read this information and confirm online.
Emergencies
Dial internal extension 4444 for all emergencies including accidents. If you cannot get to an internal phone, dial 020 7589 1000 - add this number to your mobile.
First aid
A list of departmental First-Aiders and information is displayed next to the lifts on each floor and in most teaching rooms.
Fire escape routes
To escape from the building, use the stairs to ground level. The assembly point is at the Queen’s Tower.
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Health and Safety Contacts
| Building Floor | Name | Office Location |
Telephone Extension 0207 59X XXXX | Responsibilities |
|---|---|---|---|---|
| 1 and 2 | Vic Boddy | 114b | 46164 | Fire Warden, First Aider |
| 1 | May Tang | 114b | 46177 | First Aider |
| 2 | Andy Paice | 201 | 46190 | First Aider, Department Safety Officer |
| 3 | Paul Norman | 303b | 46344 | Fire Warden, First Aider |
| 4 | Amine Halimi | 114b | 46243 | Fire Warden, First Aider |
| 5 | Tom Ryan | 103 | 46244 | Fire Warden, First Aider |
| 6 | Lina Brazinskaite | 608 | 46341 | Fire Warden, First Aider |
| 6 | Alexandra Haighton | 616 | 46194 | Mental Health First Aider |
| 6 | Esther Perea | 618 | 46160 | Mental Health First Aider |
| 7 | Andy Paice | 201 | 46190 | First Aider, Department Safety Officer |
| 8 | Charlotte Grady | 810 | 46267 | Fire Warden |
| 8 | Stephanie Reynolds | 805 | 46309 | First Aider |
| 9 | Wiesia Hsissen | 910 | 46261 | Fire Warden |
| 9 | George Constantinides | 910 | 46299 | First Aider |
| 10 | Joan O'Brien | 1002 | 46316 | Acting Fire Warden |
| 10 | Krystian Mikolajczyk | 1015 | 46220 | First Aider |
| 11 | Michelle Hennessy-Hammond | 1110 | 46281 | Fire Warden |
| September 2016 | ||||
Safety Committee
The Department Safety Committee meets three times a year. Please contact Andy Paice, or your undergraduate or postgraduate student representatives, if there are any issues that you would like raised.
| Head of Department and Chair of Safety Committee Professor Eric Yeatman ext 46208 |
Department Operations Manager Ms Alexandra Haighton ext 46194 |
Departmental Safety Officer Mr Andy Paice ext 46190 |
| Director of Occupational Health Ms Clare O'Brien ext 49392 |
Safety Unit Advisor Mr John Luke ext 49569 |
Chemical Safety Officer Dr Zahid Durrani ext 46232 |
| Postgraduate Representative Nicholaos Miscourides |
EIE Undergraduate Representative Mattin Mir-Tahmasebi |
EEE Undergraduate Representatives Diyar Alyasiri; Karmanya Sareen |
| Technical Services Manager Mr Danny Harvey ext 46324 |
Deputy Chair of Safety Committee Dr Steve Wright |
Laser Safety Officer Professor Andrew Holmes ext 46239 |
| Faculty Safety Manager Mr Steve Greenwood ext 40821 |
Building Manager Ms Joanna Fownes ext 48931 |
Centre for Bioinspired Technology (CBIT) Dr Tim Constandinou |
Safety Committee Minutes
May 2015
Access and Security
The Electrical Engineering building is open 07:00 – 23:59.
Swipe card access from 07:00 – 08:00 and 17:30 – 23:59.
Lone Working in laboratories is not allowed.
The Security Department aims to maintain safe and secure campuses through the provision of a quality Security service, in partnership with the College community.
To report crimes or other incidents use the form on the Security webpage. If you require urgent security assistance call x 4444 (internal), or 0207 589 1000 (external).
Thefts
It is the responsibility of every student and staff member to ensure that valuable items, both personal and college property, are suitably secured when left unattended.
What to do following a theft:
- As soon as you discover a theft, ring Security (4444 internal / external). They will come over to the scene of the theft immediately.
- If you do not have access to an office/phone and your mobile is one of the things you have had stolen, any member of staff will let you use their office to ring Security and make any other important calls (see below).
- There is no need to ring the Police as well, as Security liaise with them closely on all College thefts. If you have all the details with you, cancel any debit or credit cards immediately and ring your mobile phone company if your mobile has been stolen.
- Ring the Police if you want to, but see point above. However, you must report the theft to the Police if you intend to make a claim for the stolen items on your insurance policy and the Police will provide you with a crime number for this purpose.
- Ring your insurance company to report the theft. Unfortunately the College can accept no liability for theft of, or damage to, staff and students’ personal belongings.
Inductions and Training
All new staff and students require a safety induction. Undergraduate and MSc students starting at the beginning of the year will receive training. Staff and research students joining at other times will be given a safety induction via their research group.
Safety Induction
Building safety inductions are required, for all persons entering College premises, so that they have access to basic safety information. This includes a range of information such as how to call for assistance or emergency services (via Security), taking action in the event of fire, obtaining first aid and notifying of accidents, incidents or building problems.
The person in control of the work is responsible for arranging inductions, for example, a person in charge of persons, areas, equipment or processes.
MONTH ONE SAFETY TRAINING (MOST)
MOST is a compulsory online programme for all new employees and embedded external contractors. It follows on from the Day One Health and Safety Induction and should be completed and assessed within one month of engagement. By completing this course, you will
- Understand your role in the college Health and Safety Management System (HSMS)
- Know where you can find details of your responsibilities and
- Know who can give you assistance and guidance in carrying them out
- Know how the hazards and risks in the College are managed, including your role.
The purpose of this short online course - Month One Safety Training (MOST) - is to provide you with essential additional information and advice. It is designed to be convenient, active and interesting.
Risk Assessment Foundation Training (RAFT)
A web-based training module is available for all staff to complete. The Staff Development web pages contain information for those who need to take the RAFT course because they are required to conduct risk assessments. This includes line managers (and those who supervise students and practical classes), those in charge of areas, equipment, or processes - and any persons to whom they delegate the task of risk assessment.
Learning & Staff Development
The College offers a broad range of schemes and programmes for the ongoing development of all members of staff. Full details can be found on the Learning & Development web pages.
Health and safety training newsletter
You can find the Health and Safety Training Newsletter on these pages.
Local, job-specific training is available as required. Please contact the relevant Research group Administrator for further details:
| Group | Contact | ext |
|---|---|---|
| Technical Services | Danny Harvey | 46324 |
| Department Facilities | Andy Paice | 46190 |
| Teaching Office | Claire Drysdale | 46185 |
| Optical & Semiconductor Devices Research Group | Jay Sahote | 46215 |
| Communications & Signal Processing Research Group | Charlotte Grady | 46267 |
| Circuits & Systems Research Group | Wiesia Hsissen | 46261 |
| Intelligent Systems & Networks Research Group | Joan O'Brien | 46316 |
| Control & Power Research Group | Michelle Hennessy -Hammond / Guler Eroglu | 46281 /46170 |
| Last updated April 2017 | ||
Occupational Health
Occupational Health provides services to protect health at work, assess and advise on fitness for work and to ensure that health issues are effectively managed. Their mission is to promote and support a culture where the physical and psychological health of staff, students and others involved in the College is respected, protected and improved whilst at work.
They are based at South Kensington Campus on Level 4 Sherfield Building. Access to the department is from the Level 2 Walkway next to Santander Bank.
Projects & Off-site Working
Guidance for off-site working
Risks from work, teaching or study undertaken away from the College need to be assessed and controlled to the same standard as work in the College. The key responsibility for this lies with the person in charge of the trip. He or she is responsible for ensuring appropriate precautions are planned, put into place and followed. Some high risk activities will require formal approval from the Head of Department before travel. There may also be a requirement for health clearance.
The Safety pages summarise the guidance on what precautions are needed for the three categories of off site work - attending meetings or conferences, hosted research and fieldwork. The flowchart at the foot of the page offers a step-by-step guide to the travel process.
A risk assessment is required for all experimental work carried out in the laboratories or workshops. Please consult the departmental health and safety advisors before undertaking any new project work. Projects that require work to be done at locations away from the department must also comply with Imperial guidance.