Silwood Park snow and ice policy
For more information contact the Building Manager, John Barnes,+44 (0)20 759 42340; Speed dial: 50411;
Planning and responsibilities
Supplies and clearance
From the 1st November, five day weather and 24 hour forecasts will be observed by the Building Manager. Although forecasts cannot be relied upon for accuracy, this will assist in planning for necessary clearance when snow or below zero temperatures are forecast.
The Building Manager will take responsibility for ensuring that sufficient essential supplies are held on the premises (please see below), and they will undertake a stock check in advance of the onset of each winter, in early October. Orders for supplies will be placed by the Building Manager with the Soft Services team. Supplies will be replenished as necessary, subject to availability. Please note that orders for supplies may be subject to cancellation without notice due to diversion to Highways Agency regions if the Government deems this to be the main priority.
The Grounds Maintenance Team and Security will be responsible for clearance of snow and ice on the Silwood campus. Areas to be cleared are scheduled and prioritised on map ‘Snow Clearance Priority- Silwood’.This task will take precedence over most other activity planned for those days when snow or ice is on the ground.
In extreme weather conditions it may not be possible to undertake clearance of snow and ice from all areas detailed in this policy as staff may be unable to get to work. If snow fall occurs during periods when designated staff are unavailable for clearance (ie. Monday-Friday 6pm-8am, on weekends and during holidays), security will assist with clearance of priority areas where possible.
One sign will be put out by the grounds team at the main entrance to the campus. See ‘Snow Clearance Priority- Silwood’ for detail of specific location.
Areas to be cleared
Areas to be cleared are shown on map 'Snow Clearance Priority- Silwood'. Areas will be prioritised and scheduled according to the number of designated staff available to carry out the task and will include, as a minimum, main entrances and steps leading into all campus buildings, ensuring sufficient cleared area to accommodate wheelchairs. Public rights of way will not be cleared (see comments under ‘Liability’ above).
Training in the correct procedures to do this safely will be given following consultation with the Health and Safety Manager.
Equipment and supplies
The Silwood site will be equipped with:
- 2 x Pallets of rock salt, one to be stored in the maintenance shed, one to be stored in the tractor shed
- 1x Pallet of Ice melt and scoops to be stored in the tractor shed
- 1x Salt spreader
- Snow shovels
- Appropriate protective clothing for staff
- 1 x Appropriate sign ie. ‘Take Extra Care, Slippery Surface’ to be put out at main vehicle entrance to site
Method of clearance
Clearing and gritting
- Remove snow using shovel. Brooms will not be used as they cause surfaces to become slippery and neither will hot water be applied as it can refreeze and increase the hazard.
- Apply rock salt, or equivalent using the salt spreader, to melt any remaining traces of ice. This should be applied sparingly near to entrances as it can be corrosive to the fabric of buildings.
- If further snow falls, then pathways will be re-cleared and re-salted.
Student, staff and visitor responsibilities
Staff, students and visitors also have a responsibility to be careful themselves, for example by wearing appropriate footwear, taking care when walking in wintry conditions, keeping to cleared pathways and avoiding areas which have been indicated as particularly hazardous.