This page contains important information for graduating students and their guests to help them enjoy the day.

Guide to Graduation Day

A guide will be made available in September to help you plan your day!

 

What do I need to do on Graduation Day?

1. Arrive in plenty of time

The Campus will be particularly busy on Graduation Day. Please ensure that you arrive with plenty of time to collect your gown, tickets and get to the Royal Albert Hall before your ceremony.  

We recommend arriving on campus a minimum of 90 minutes prior to your ceremony to ensure you have sufficient time to collect your gown and your tickets ahead of your ceremony.

Please see section 8 for our guide to the day.

2. Collect your gown

Gown collection will be located in the Great Hall on the South Kensington Campus.  

Y‌ou can collect your gowns from the Great Hall during the following time slots on Graduation Day:

·         For the First Ceremony, anytime between 07:00-09:30 

·         For the Second Ceremony, anytime between 10:15-12:45 

·         For the Third Ceremony, anytime between 13:15-16:00 

Please ensure you have returned your gown to the Great Hall by no later than 20:30 on Graduation Day.

 

 

3. Photography

See the photography section for information.

You cannot book your photographer in advance. However you may find it helpful to look at the packages and prices on the Tempest Photography website.  Please leave plenty of time to have your photographs taken as the studios do get very busy. You will need to wear your graduation gown during the photo shoot so please ensure you have collected this before you arrive for photography. Hats will be provided on the day of your graduation for your photos with Tempest.  Wheelchair users can access the photography studios using the lift with access via the South entrance to the Union Quadrangle.

 

4. Arriving at the Royal Albert Hall

Please arrive at the Royal as early as possible as there can sometimes be queues.  Please check your Royal Albert Hall ticket to see which door you need to enter the Hall from, you may be entering the Hall from a different door to your guests so do make sure you take any photos with your guests before entering the Hall.

The Royal Albert Hall reserves the right to search bags brought into the Hall. Therefore we ask that you and your guests are prepared for any bags to be checked. We ask for your assistance in this process by avoiding bringing large bags to graduation and by arriving at the Royal Albert Hall a minimum of  45 minutes before your ceremony.

5. Graduate!

Each graduation ceremony will last around an hour and forty five minutes. You’ll hear speeches from the Chair of Council, the President, the Student Union President and your Faculty Dean in addition to a congratulatory address from one of our guests.  

All graduands are seated together in the Hall usually by department and award.  Please note your guests will seated in another part of the Hall.

Once the proceedings begin, the Registry Team will usher you from your seat to join the line of graduands. Once your name is called, you will process across the stage and shake the Dean’s hand, before returning to your seat.

Watch our helpful guide on how to shake hands at your graduation ceremony.

Please note: Degree certificates are not presented to graduates at the graduation ceremony. Degree certificates are posted to graduates within three months of the award conferral date.

If you have queries regarding your certificate, please contact the Certificates team in Registry by emailing certificates@imperial.ac.uk

6. Celebrate!

After each ceremony, there are departmental receptions held on campus where you can celebrate with your graduating class and enjoy drinks and canapés with your family and friends. Check your tickets for the location of your department’s reception on campus.

Please note the receptions last up to 90 minutes each and we recommend that you go straight from your ceremony to your reception on campus.

Remember to sign up with the Alumni Team so that the College can keep in touch with you in the future.

7. Filming

Graduation is a special day and we recognise that not all of your friends and family can attend in person, therefore our graduation ceremonies are professionally filmed and the footage posted on the College’s website after the ceremonies which allows for friends, family and yourself to watch back the ceremonies.  Please note,  footage may also be used by Imperial College, London for media publications and advertising.

All graduands and guests should be aware that they may feature in this footage. By registering to take part in your graduation ceremony and by purchasing guest tickets, you are giving permission for your image to be recorded.

The Imperial College London’s professional photographers will be on campus throughout graduation day taking photographs. If you do not wish your photograph to be taken, please inform the photographer.

Please note he taking of ‘selfies’ during the ceremony, particularly on stage, is strictly prohibited and could result in your removal from the event. Graduands will be filmed as they process across the stage and shake hands with the presiding officers. Any gesture to the camera or inappropriate acts or use of signage is prohibited and the College reserves the right to edit any inappropriate behaviour from the footage before it is made available online.

8. Rough Guide to the day

The Campus will be particularly busy on Graduation Day. Please ensure that you arrive with plenty of time to collect your gown, tickets and get to the Royal Albert Hall before your ceremony.  

We recommend arriving on campus a minimum of 90 minutes prior to your ceremony to ensure you have sufficient time to collect your gown and your tickets ahead of your ceremony.

Here is a rough guide to Graduation Day:

1.      Collect Your Gown.  Please see the Gowns Page for further details on opening times. 

2.  Collect your pre ordered flowers from our florist.  There will be a limited number of flowers to purchase on the day but we recommend pre ordering here

3. Collect Your Tickets from the Royal Geographical Society.  Further details on timings will be shared with graduands by late April 2018. 

4. Arrive at the Royal Albert Hall.  Please aim to get there a minimum of thirty minutes prior to your ceremony, this gives you and your guests time to get through security, find your seats and get comfortable before the ceremony commences.  Please note the doors close fifteen minutes prior to the ceremony start time.   

5. Celebrate at your Department Reception!  The Department Receptions take place across the South Kensington campus following your ceremony at the Royal Albert Hall. At your reception you will have an opportunity to celebrate with your classmates, tutors and guests with canapes and a glass of fizz. Please note that receptions will run up to an hour and a half after the end of your ceremony.

6. Have your photographs taken.  Tempest Photography will be located in the Student Union from 07:00 to 20:00 and have some great photography packages for you to choose from! 

7. Purchase some graduation merchandise.  The Student Union Shop will be open from 09:00 – 17:00 and they’ll have some stalls in the Sherfield Building level 2

Here is a campus map to help you find your way on the day!

Don't forget to