Annual leave is automatically calculated by the College's absence and leave system, TeamSeer. However, if you would like to understand the calculation yourself please follow the guidance below.

Calculating annual leave for:

New starters

Calculating holiday leave

Your available holiday leave can be viewed by logging into the availability and absence management system, TeamSeer. If you wish to calculate your holiday leave for any other reason, here is how we work it out for new starters. 

No. of days holiday full entitlement per year 
÷
12 months
x
No. of months worked in current leave year (rounded up to the nearest half day)
=
days holiday leave

Mandatory leave

You are entitled to the mandatory leave days that occur during the leave year that you work. 

Part-time staff

Calculating holiday leave

Your available holiday leave can be viewed by logging into the availability and absence management system, TeamSeer. If you wish to calculate your holiday leave for any other reason, here is how we work it out for part-time staff. 

If you work two and a half days per week, your holiday leave will be 12.5 days. 

Part-time holiday leave if you work full days for part of the week: 
No. of days per week worked
÷
5 (the number of standard full-time days in a working week)
x
No. of days holiday full entitlement per year
=
days holiday leave

Part-time holiday leave if you work varying hours of every day in a week, but the same amount of hours per week: 
No. of part-time hours per week worked
x
5 (the number of standard full-time days in a working week)
=
hours holiday leave

Note: Leave days consitute the hours usually worked in a day.

Calculating mandatory leave

Part-time staff will be given a pro-rata mandatory leave entitlement based on the total number of hours that they work per week. The entitlement will be quoted in either days or hours depending on your working pattern. 

If your pro-rata mandatory leave entitlement exceeds the number of mandatory days you need to take, you may add the balance to your holiday leave entitlement. Conversely, if your normal working day falls on a Mandatory day and you have an insufficient pro-rata Mandatory Leave entitlement to cover these days, you will be required to take the balance from your Holiday Leave entitlement.

 

Tool to calculate

You can also use our Annual leave calculators below to work out your holiday leave and mandatory leave entitlements, depending on the number of mandatory leave days available in the year.

 

Employees leaving the College

Calculating holiday leave 

Your available holiday leave can be viewed by logging into the availability and absence management system, TeamSeer. If you wish to calculate your holiday leave for any other reason, here is how we work it out for staff leaving the College. 

Full time staff

No. of days holiday full entitlement per year 
÷
12 months
x
No. of months left in employ (rounded up to the nearest half day)
=
days holiday leave

Part-time staff

See Part-time staff calculations and use the above formula to work out your remaining holiday leave.

Mandatory leave 

Staff who leave the College will be entitled to the mandatory leave days that occur during the leave year that you are employed.

No payment will be made in respect of mandatory leave upon termination of employment.

 

Accessible documents

Some of the downloadable documents linked to on this page are not accessible. For accessible versions, please contact hrpolicy@imperial.ac.uk.