This page provides guidance on how to recruit academic staff to the College, along with key links to related policies and information. If you need to speak directly with the recruitment team, please utilise the contact button below.  

If you are looking to hire someone who is currently overseas or from outside the European Economic Area and need to obtain the right to work, please ensure you read through the visa and right to work guidance.  


Appointment of Chairs and Readers

A Chair or Readership is a College post, appointed to from either outside or within the College. Professor and Reader posts can also be created by conferment of title on a member of the academic staff already in post through the annual Academic Staff Promotions Exercise.

The appointment procedures and other relevant documents can be accessed at the links below:


Any enquiries about appointments to Chairs and Readerships should be addressed to Maria Monteiro, Senior Appointments and Welcome Service Manager on , Telephone: +44 (0) 207 594 5498.

Appointment of Professor of Practice

The process

Step 1

Department/Faculty determines need to recruit

Step 2

Department/Faculty prepares paperwork - this includes Further Particulars (JD, person specification)

Public Advertisement

Draft advertisement and complete Request to Recruit email


Justification must be written and signed by the owner of the proposal explaining why the appointment is to be made via nomination rather than advertising (the College’s preferred method). The CV of the nominated individual must be included.

Step 3

Dean gives their approval – following their faculty internal process

Step 4

Department/Faculty emails the above paperwork to:

Senior Appointments Team:

Maria Monteiro, Welcome Service and Senior Appointments Manager Tel: +44 2075945498;

Nina Tailor, Welcome Service and Senior Appointments Coordinator Tel: +44 207594 7529

Step 5

If advertisement, the Senior Appointments Team places the advert in TalentLink and any other relevant media.

Step 6

If nomination, the Senior Appointments Team seeks approvals from the Assistant Provost (Academic Promotions), Senior Consul and HR Director for the appointment to proceed via the nomination procedure.

Step 7

Advisory Committee (Interview Panel)

Following on from approvals, the Senior Appointments Team organises panel composition in liaison with Department/Faculty. The interview panel should comprise (considering equality and diversity): Dean (Chair), Consul, Head of Department, at least one other senior member of the Department/Faculty and two external experts (Two Professors outside Imperial College in the field which is being recruited to). Senior Appointments Team then send invitations out, fix interview date, book venue and catering and so forth.

Step 8

Shortlisting (if post was advertised)

Senior Appointments Team sends applications for shortlisting to the Advisory Committee

Step 9

Shortlisted candidates or Nominated Candidate

Senior Appointments Team invites shortlisted candidate(s) or nominated candidate (as the case may be) to interview, rejects other(s) no shortlisted, takes up references, sends paperwork to Advisory Committee

Step 10


Shortlisted / Nominated candidate(s) are interviewed. Advisory Committee recommends successful candidate(s) for appointment.

The Senior Appointments Team attends interviews, takes notes, checks & photocopies candidate(s)’ passports.

Step 11

Offer of appointment

Department/Faculty offers post to the candidate, negotiates salary in line with College’s procedures, moving costs, with Senior Appointments Team’s assistance, as necessary.

Department/Faculty emails Senior Appointment Team the offer details.

Step 12


The Senior Appointments Team does pre-employment checks, prepares contract of employment, sends contract out to candidate.

Step 13

Signed contract

Senior Appointments Team sends copy of the signed contract to Department, retains a copy for staff file and announces the acceptance and sets up the new starter on College database (ICIS).

Step 14

First day of new member of staff

Department, with help of the Welcome Office, as necessary, arranges induction programme for new staff – Department receives joining forms and sends copy plus signed contract to Payroll. HR or Department checks passport first thing on first day (before any commencement of work) and photocopies main page and prepare RTW checks (if not done on interview day or before start date).