Direct PhD Registration Procedures were adopted by the Mathematics Department in January 2011. They consist of the lifecycle of a research student.

The main aim of the milestones (explained in the sections below) is to help students keep their study on track, receive feedback on their progress and apply the recommendations to improve their research.

PhD Progression Flowchart

PhD Progression Flowchart

This chart summarises the PhD Progression milestones to be followed by Mathematics Research students.

Please bear in mind that it is just a visual help to guide students at a glance!

It is importante that students read full guidelines for each milestone in order to fully understand them.

Research Plan Confirmation (RCP - 3 months)

Research Plan Confirmation (RPC - 3 months)

Please read the RPC guideline carefully. All PhD students (part-time and full-time) must abide by the 3 months deadline.

Students will receive an auto-reminder email one month before the due date. The online milestome tracking system is accessed through a link in the reminder email.

Please read the guidelines carefully before completing the online form:

Taught Courses for First and Second Year PhD Students

Early Stage Assessment (ESA)

Early Stage Review (ESR)

ESR milestone is to be completed by:

  • 9 months by full-time students
  • 18 months by part-time students

Students will receive an auto-reminder email one month before the due date. The online milestome tracking system is accessed through a link in the reminder email.

Please read the guidelines carefully before completing the online form:

Taught Courses for First and Second Year PhD Students

Late Stage Review (LSR)

Late Stage Review (LSR)

LSR milestone is to be completed at:

  • 18-24 months by full-time students
  • 36-48 months by part-time students

Students will receive an auto-reminder email one month before the due date. The online milestome tracking system is accessed through a link in the reminder email.

Please read the guidelines carefully before completing the online form:

Taught Courses for First and Second Year PhD Students

Year Three Progress Report (Y3PR)

Year Three Progress Report (Y3PR)

When approaching their final year, students and their supervisors should meet to discuss their progress and completed the Y3PR forms.

Students will receive an auto-reminder email one month before the due date. The online milestome tracking system is accessed through a link in the reminder email.

Please read the guidelines carefully before completing the online form:

Please note that every PhD student is given 3 years (part-time: 5 years) registration by default. At this point students decide the arrangements for their final year (based on progression, funding and initial agreements put in place at the beginning of their study).

Full-time students, whose scholarship offer letter states the possibility of funding extension to 3.5 years, can extend their fully fledged student registration and only start their writing up period at 42 months. In this case, their final year is plit into 6 months as fully enrolled student + 6 months as writing-up.

Students must tick the appropriate option in the Y3PR student form, so that the PG Administrator can trigger the appropriate plan of action with Registry.

Fees are £200 for the whole writing-up period (CRS). Students on scholarships will have their fees covered by the sponsor. Students mantain full acess to the College, and can still renew the student discount cards (e.g. Oyster) and request council tax exemption letter from the Student Hub.

If you are writing away from the College, there is no cost, but your ID card will no be valid.

It does not require a new form. By completeing your Y3PR, you will be indicating your set up for your final year. Please consult the PG Administrator for advice.

The writig up period can last up to one year; though, not beyond the limit for PhD completion*
Full-time: can enter CRS anytime between 30 and 42 monthsPart-time: can enter CRS anytime between 54 and 66 months

Alternatively, students whose scholarship offer letter states the possibility of funding extension to 3.5 years, can extend their student registration and only start their writing up period at 42 months.

In this case, their final year is plit into 6 months as fully enrolled student + 6 months as writing-up.

 
*48 months for full-timers / 72 months for part-timers
summary

  • Latex style file for a PhD thesis (ZIP file - 3,042KB)  There is no prescriptive format. Each research project might require adjustments from this generic sample. You can start from here and adapt it to your research needs. Theses using this style file have been accepted in the past and none have been rejected, however it does not have any official standing.

PhD Exam Entry Form (4 months before thesis submission)

PhD Exam Entry Form (4 months before thesis submission)

  • Latex style file for a PhD thesis (ZIP file - 3,042KB)  There is no prescriptive format. Each research project might require adjustments from this generic sample. You can start from here and adapt it to your research needs. Theses using this style file have been accepted in the past and none have been rejected, however it does not have any official standing.

Nomination of Examiners and Exam Entry Form

Before you can submit your thesis or be examined on it you will need to complete examination entry forms through the online tracking system.

You should aim to submit your examination entry forms at least four months before you would like to submit your thesis, or four months before your final submission deadline. 

Please note that submission of your thesis is not permitted until you have completed the minimum registration period of 24 months in full-time study or 48 months in part-time study.

Before you submit the examination entry forms, you should ensure that you have completed all your milestones and that the Registry have received all relevant documentation.

Students will receive an auto-reminder email fine months before the submissions date you have indicated on the Y3PR form. The online milestone tracking system is accessed through a link in the reminder email.

The form will require your supervisor to indicate the examiners details and experience with PhD examinations.

  • Complete Section I and the system will automatically trigger an email to your supervisor.
  • Your supervisor will then complete Section II, including nominating two examiners for your viva examination following the Procedure for appointment of examiners for research degrees [pdf]. Once your supervisor has completed Section II, the PG Administrator will be notified to carry out the final verifications, before it goes to the Director of Postgraduate Studies for approval, which will then be automatically emailed to the Research Degree team in Registry for arrangements with the examiners.
  • The examination entry has a life of 18 months, during which the thesis can be submitted for examination. After 18 months, the entry will be cancelled, and another entry form will need to be completed.

 

Excerpt from Regulations for the award of MPhil and PhD - 2016-17

5 Requirements of a thesis 

5.1 Thesis for the PhD degree 

5.1.1 The thesis shall:

(a)    consist of the candidate’s own account of his/her investigations, the greater proportion of which shall have been undertaken during the period of registration under supervision for the degree; 

[The part played by the candidate in any work done jointly with the supervisor(s) and/or fellow research workers must be clearly stated by the candidate and certified by the supervisor.] 

(b)    and form a distinct contribution to the knowledge of the subject and afford evidence of originality by the discovery of new facts and/or by the exercise of independent critical power;

(c)  and be an integrated whole and present a coherent argument;

[Note: A series of papers, whether published or otherwise, is not acceptable for submission as a thesis.

Research work already published, or submitted for publication, at the time of submission of the thesis, either by the candidate alone or jointly with others, may be included in the thesis. The published papers themselves may not be included in the body of the thesis, but may be adapted to form an integral part of the thesis and thereby make a relevant contribution to the main theme of the thesis.

Publications derived from the work in the thesis may be attached as supplementary material to the thesis.]

(d)  and give a critical assessment of the relevant literature, describe the method of research and its findings, include discussion on those findings and indicate in what respects they appear to the candidate to advance the study of the subject; and, in so doing, demonstrate a deep and synoptic understanding of the field of study, (the candidate being able to place the thesis in a wider context), objectivity and the capacity for judgment in complex situations and autonomous work in that field; 

(e)  and be written in English and the literary presentation shall be satisfactory, although a candidate may make application for a thesis in the field of modern foreign languages and literatures only to be written in the language of study, to be considered on an exceptional basis by the Graduate School; in such cases the thesis shall include additionally a submission of between 10,000 and 20,000 words which shall be written in English and shall summarise the main arguments of the thesis; 

(f)  and not exceed 100,000 words;

[Note: the bibliography is excluded from the word count; footnotes are included within the word count; appendices are excluded from the word count and should only include material which examiners are not required to read in order to examine the thesis, but to which they may refer if they wish.]

(g)  and include a full bibliography and references;

(h)  and demonstrate research skills relevant to the thesis being presented;

(i)  and be of a standard to merit publication in whole or in part or in a revised form (for example, as a monograph or as a number of articles in learned journals). 

 

Thesis Submission and Vivas

Thesis Submission and Vivas

PhD viva examination – process summary

  1. Student submits the thesis online (through eThesis) - research degree will post/email thesis to examiners
  2. Within two weeks after the viva, examiners/supervisor must submit the examiners’ report form + individual examiners preliminary reports + joint examiners report to research.degree@imperial.ac.uk
  3. Students will make the corrections after the viva and email the corrected thesis to the examiners for final approval.
  4. Then, examiners will simply email research.degree@imperial.ac.uk to let them know that they have seen the final thesis and the student is ready to submit it online (through Spiral).

  • Latex style file for a PhD thesis (ZIP file - 3,042KB)  There is no prescriptive format. Each research project might require adjustments from this generic sample. You can start from here and adapt it to your research needs. Theses using this style file have been accepted in the past and none have been rejected, however it does not have any official standing.

Excerpt from Regulations for the award of MPhil and PhD - 2016-17

5 Requirements of a thesis 

5.1 Thesis for the PhD degree 

5.1.1 The thesis shall:

(a)    consist of the candidate’s own account of his/her investigations, the greater proportion of which shall have been undertaken during the period of registration under supervision for the degree; 

[The part played by the candidate in any work done jointly with the supervisor(s) and/or fellow research workers must be clearly stated by the candidate and certified by the supervisor.] 

(b)    and form a distinct contribution to the knowledge of the subject and afford evidence of originality by the discovery of new facts and/or by the exercise of independent critical power;

(c)  and be an integrated whole and present a coherent argument;

[Note: A series of papers, whether published or otherwise, is not acceptable for submission as a thesis.

Research work already published, or submitted for publication, at the time of submission of the thesis, either by the candidate alone or jointly with others, may be included in the thesis. The published papers themselves may not be included in the body of the thesis, but may be adapted to form an integral part of the thesis and thereby make a relevant contribution to the main theme of the thesis.

Publications derived from the work in the thesis may be attached as supplementary material to the thesis.]

(d)  and give a critical assessment of the relevant literature, describe the method of research and its findings, include discussion on those findings and indicate in what respects they appear to the candidate to advance the study of the subject; and, in so doing, demonstrate a deep and synoptic understanding of the field of study, (the candidate being able to place the thesis in a wider context), objectivity and the capacity for judgment in complex situations and autonomous work in that field; 

(e)  and be written in English and the literary presentation shall be satisfactory, although a candidate may make application for a thesis in the field of modern foreign languages and literatures only to be written in the language of study, to be considered on an exceptional basis by the Graduate School; in such cases the thesis shall include additionally a submission of between 10,000 and 20,000 words which shall be written in English and shall summarise the main arguments of the thesis; 

(f)  and not exceed 100,000 words;

[Note: the bibliography is excluded from the word count; footnotes are included within the word count; appendices are excluded from the word count and should only include material which examiners are not required to read in order to examine the thesis, but to which they may refer if they wish.]

(g)  and include a full bibliography and references;

(h)  and demonstrate research skills relevant to the thesis being presented;

(i)  and be of a standard to merit publication in whole or in part or in a revised form (for example, as a monograph or as a number of articles in learned journals). 

Postgraduate Research Student Appeals

Postgraduate Research Student Appeals