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Department of Mathematics milestones for research degrees are administered via Sharepoint: view your milestones progress >>


Milestones for research degrees

PhD Progression Flowchart

‌This chart summarises the Department of Mathematics milestones for research degrees. It is important that students read full guidelines for each milestone in order to fully understand them.

Research Plan Confirmation (RPC - 3 months)

Guidelines

Please read the guidelines carefully before completing the online form:

Exemption is only granted for courses taken as part of the PhD. If the courses were taken as part of the MRes year (as it is for some CDTs), the Graduate School will not grant exemption.


Taught Courses for First and Second Year PhD Students

Early Stage Assessment (ESA)

Deadline

ESA milestone is to be completed by:

  • 9 months by full-time students
  • 18 months by part-time students

Guidelines

Please read the guidelines carefully before completing the online form:

Exemption is only granted for courses taken as part of the PhD. If the courses were taken as part of the MRes year (as it is for some CDTs), the Graduate School will not grant exemption.


Taught Courses for First and Second Year PhD Students

Late Stage Review (LSR)

Deadlines

LSR milestone is to be completed at:

  • 18-24 months by full-time students
  • 36-48 months by part-time students

Guidelines

Please read the guidelines carefully before completing the online form:


Taught Courses for First and Second Year PhD Students

Year Three Progress Report (Y3PR)

When approaching your final year, you should discuss with your supervisor your progress and complete the Y3PR forms.

In the Y3PR form you will be asked to indicate your student registration plans after completing 3 years (full-time) or 5 years (part-time). This also provides you and your supervisor with an opportunity to report on your academic progress and provide a timeline for your planned thesis submission.

The Year Three Progress Report (Y3PR) can be accessed through the online Mathematics PhD Milestones System where you submitted your ESA and LSR.

Students will receive an auto-reminder email one month before the due date. The online milestones tracking system is accessed through a link in the reminder email.

Please contact the PG Administrator if you need advice or have any questions prior to completing your Y3PR form. 

PhD Exam Entry Form (4 months before thesis submission)

Nomination of Examiners and Exam Entry Form

The Department of Mathematics administer the Examination Entry Form (EEF) submission via the online Mathematics PhD Milestones System, where you also submitted your ESA, LSR and Y3PR.

Before you can submit your thesis or arrange your viva examination, you will need to complete an Examination Entry Form (EEF) through the online milestones tracking system.

You should aim to submit your examination entry forms at least four months before you would like to submit your thesis, or four months before your final submission deadline. This means submitting your forms no later than 44 months after your start date if you are a full-time student, or 68 months after your start date if you are a part-time student. 

Please note that submission of your thesis is not permitted until you have completed the minimum registration period. The minimum length of programme for the degree of PhD shall be 24 months of full-time study or the equivalent (normally 48 months) in part-time study from the point of registration. The minimum length of programme for the degree of MPhil shall be 12 months of full-time study or the equivalent (normally 24 months) in part-time study. The current MPhil and PhD regulations can be found here.

Before you submit the examination entry forms, you should ensure that you have completed all your milestones and other requirements (e.g. Graduate School courses). You can check your completed milestones in your Student e-Service by selecting ‘Course Information’ and then ‘Research'.

Students will receive an auto-reminder via the Milestones System after you have submitted your Y3PR to remind you to complete your EEF.

The auto-reminder will be sent to you 5 months before your submission date and you can access the online milestones tracking system through a link in the reminder email.

  • Section A of the EEF is completed by the student.

The EEF Submission and Appointment of Examiners Process

  • Once your supervisor has completed the examination information, the EEF will be sent to the Director of Postgraduate Studies (DPS) for approval.
  • Your approved EEF will be sent to the Registry, and the Research Degrees Team will initiate the process of appointing your Internal and External Examiners. 

    Do NOT make arrangements for your viva examination to take place until you have been notified by Research Degrees that the appointments of your Internal and External Examiners have been approved by the College.

Please note: The examination entry has a life of 18 months, during which the thesis can be submitted for examination. After 18 months, the entry will be cancelled, and another entry form will need to be completed. 

Thesis Submission and Vivas

Please read the relevant submission requirements carefully to ensure you submit in the correct format: Research Degrees examination information (including thesis submission, viva, final thesis submission, binding, award and certificate) can be found here.

Postgraduate Research Student Appeals