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Please complete the NNRD data extraction after reading the information below then email it to the NDAU manager.

Background information

The National Neonatal Research Database (NNRD) has been created through the collaborative efforts of neonatal services across the country to be a national resource. The NNRD is maintained and managed at the Neonatal Data Analysis Unit (NDAU) at Imperial College London and Chelsea and Westminster NHS Foundation Trust.

The NNRD contains a defined set of data items (the Neonatal Dataset) that have been extracted from the neonatal electronic health record of all admissions to NHS neonatal units. is managed by Clevermed Ltd, an authorised NHS hosting company. The Neonatal Dataset is an approved NHS Information Standard (ISB1575). Contributing neonatal units are known as the UK Neonatal Collaborative.

The NNRD is a national Research Ethics Committee (REC) approved database. The Caldicott Guardians and Neonatal Lead Clinicians of all contributing Trusts have approved the use of data held in the NNRD for health services evaluations. No research utilising the NNRD is undertaken without additional specific REC approval for each study, and the explicit agreement of each contributing Trust.

Researchers, clinicians, managers, commissioners, and others are welcome and encouraged to utilise the NNRD. The NDAU receives no core funding to support the NNRD. For this reason a charge is necessary to cover the costs of maintaining and developing the NNRD, data transfer, extraction, cleaning, and storage, and any analyses requested. Please note that if you need access to your own neonatal unit data this can be done through the platform provider, Clevermed Ltd. Please contact Clevermed Ltd directly.

The NDAU Steering Board approves all requests for assistance. The NNRD is utilised for national audit; other outputs to-date include NHS outcomes indicators, patient safety indices, commissioning, evaluations of quality improvement programmes and service reconfigurations, and a range of research studies.

Utilising the NNRD






Accessing the National Neonatal Research Database for research, audit or health services evaluations: Researchers, clinicians, managers, commissioners, and others are welcome to utilise the NNRD. The NNRD is a National Research Ethics Service approved database. The Caldicott Guardians and Neonatal Lead Clinicians of all contributing Trusts have also approved the use of data in the NNRD for health services evaluations. No research utilising the NNRD is undertaken without Research Ethics Committee approval and the agreement of each contributing neonatal unit.

The NDAU receives no core funding. For this reason, a charge is necessary to cover the costs of maintaining, managing, developing and hosting the NNRD, data transfer, cleaning, extraction, and any analyses requested. 

Please note that if you need access to your own neonatal unit data this can be done through the platform provider, Clevermed Ltd. Please contact Clevermed Ltd directly.

If you are thinking of using the NNRD for research or health services audit or evaluations, please first read the following information carefully and follow the process shown. 

Research studies

Step 1   Define your question

  • Please consider this carefully and define your research question clearly; specify the population (e.g. gestational age; birth weight; sex; condition), the time period, and the geographical regions of interest
  • Please note that the NNRD only contains data on admissions to NHS neonatal units, not data on all births
  • Data from neonatal units in England are available from 2010 when 96% of units contributed data; from 2012 there has been 100% contribution from English neonatal units
  • All Welsh neonatal units contributed to the NNRD from October 2012, and all Scottish neonatal units from May 2018
  • No data from Northern Irish neonatal units are included in the NNRD to-date; discussions are currently underway about the regulatory permissions required

Step 2   Check the data variables you require are included the Neonatal Data Set

  • Check that the data you require are available in the NNRD by looking through the list of variables that comprise the Neonatal Data Set
  • We recommend you define the type of analysis you wish to conduct as you may find you require additional variables (e.g. for confounder adjustment)

Step 3   Consider if you only require a data extract, or whether you will require data analysis and/or statistical support

  • Data extraction from the NNRD to meet specific needs is undertaken on a purpose-by-purpose basis by the NDAU data analysts
  • Please feel free to discuss your needs with us

Step 4   Consider how you intend to fund your requirements

  • We recommend you contact us in advance so that you are able to include any NNRD related costs in your grant applications
  • We are required to submit all research related costs to the Department of Public Health and Primary Care, Imperial College London for approval

Step 5   Prepare your summary research protocol and data extraction request and submit these to the NDAU Steering Board

  • The NDAU Steering Board is not a peer review committee but considers proposals at an early stage to be certain that the research question can be answered using the NNRD

Step 6   Obtain all regulatory approvals

  • If the proposal is approved by the NDAU Steering Board, obtain the necessary regulatory permissions
  • All research projects involving the NNRD require National Research Ethics Committee approval
  • To use Scottish neonatal data you must also obtain approval from the Public Benefit and Privacy Panel for Health and Social Care
  • HRA approval (“R&D approval”) is only required from Chelsea and Westminster NHS Foundation Trust as the host organisation of the NNRD, and is not required from each NHS Trust contributing data to the study
  • If you require patient identifiers without patient consent you will require specific additional approval from the Health Research Authority Confidentiality Advisory Group 

Step 7   Notifying neonatal units

  • No research utilising the NNRD is undertaken without the explicit agreement of each neonatal unit contributing data using an opt-out approach (unless the Research Ethics approval specifically mandates an opt-in approach)
  • We will notify neonatal units on your behalf, in order to request agreement 
  • NHS trusts contributing data through the NNRD for research studies that are adopted onto the National Institute for Health Research portfolio may list participation in their Research Quality Account returns, register their involvement through the Central System for Processing, and may be eligible for support through the appropriate Research Network

Step 8   Data Sharing Agreement

  • Once all approvals are received we will ask you to sign a Data Sharing Agreement; this specifies the purpose for which the data are to be used, and the acknowledgements to be made
  • We ask that contributing Trusts, Networks, Lead Clinicians, and other contributing members of the UK Neonatal Collaborative, as appropriate are acknowledged in all outputs
  • On receipt of the Data Sharing Agreement, we will proceed with data extraction and analyses if requested
  • We will provide you with an estimate of the time to completion

We recognise that this process can seem daunting. If you would like to discuss your project or are unsure about any of the above points we will be happy to help. Please contact the NDAU manager who will put you in touch with an appropriate member of the team.

Health services evaluations and audits

If you have a health services evaluation or audit to undertake the NDAU team can also help. The first step is to clarify your needs. Please refer to questions 1-4 posed to researchers above. We recommend you then contact us for an informal discussion.

Once your proposal is complete send this to the NDAU manager. This will be considered by the NDAU Steering Board. You will be provided with confirmation if your analysis is possible, the estimated length of time required, and the cost. Please note you will need to inform all neonatal units that will be included about the audit or evaluation. We can notify neonatal units on your behalf if you wish.

If you decide to go ahead you will be contacted by Imperial College Consultants (ICON) to draw up a contract setting out the services the NDAU will provide, the time frame for completion, and the cost. As this is a consultancy, VAT will apply and a 10% fee will be levied by ICON.