All applications submitted by NHLI researchers should be at the highest possibly scientific level, and peer review prior to submission is an essential aspect of this.  Consequently, it has been agreed that proposals should be reviewed in advance of submission.

  • Applications below £50,000: While it is not deemed to be essential that proposals below £50,000 are reviewed it is highly encouraged.
  • Applications over £50,000 should be reviewed by at least one other researcher, with grants over £1m receiving a higher level of review (at least 2 other researchers).

Having had feedback this should be incorporated into the proposal.  NB: the responsibility to have the science reviewed lies with the lead researcher.  The grant review form can be found here (add link to the Word document).

Exceptions to this process are where the NHLI researcher does not lead the project but is working with another organisation, for commercial funding applications and where the proposal must be reviewed by the Faculty’s MRC Shadow Panels (currently running for the PSMB and IIB).


All applications within Imperial College London must be costed using the Full Economic Costing model, which was introduced in September 2005.  This is undertaken using the College’s InfoEd system and researchers should discuss their needs with their local Section Manager (the Contact Us webpages show all Section Managers) at the earliest opportunity, who will develop the InfoEd record on the researchers behalf.  This is often more effective with a brief face-to-face meeting.  This will also give an opportunity to highlight any issues which need to be addressed (such as health and safety, space etc).

All grant costings require approval and the table below highlights the internal NHLI process for this: 

Under £50,000

Can be approved without Section Head approval but confirmation is preferred

Over £50,000 and below £200,000

Application should be approved by Head of Section, who will need to see the application and the review(s)

Over £200,000

Application should be approved by Head of Section, Head(s) of Division and Head of NHLI, who will need to see the application and the review(s)

 In order to ensure that all the costs and budgets are correct we ask that these are completed ten working days prior to the deadline. 

All final approvals are made by the Faculty’s Joint Research Office who will check that the correct funder rules have been applied.  All applications should be submitted for checking at least five working days before the deadline.

Ensuring that these deadline are adhered to ensures that any errors or omissions can be corrected prior to submission.


Fellowships can be the first proposal that a researcher develops on their own and consequently may require additional time, guidance and support in order to develop a competitive application.  In addition letters of support are often required and these should be initiated by the applicant in line with any requirements for the letter stated by the funder, edited and approved by Section Heads and then passed to Alun Owen for final edits and Head of NHLI sign off.

Clinical Research Training Fellowship

Applications for CRTFs should be led by the researchers sponsor who should support the clinician in completing their application.  Proposals should absolutely be reviewed and submitted well in advance of the deadline to ensure a competitive application.  Proposals should also be sure to meet any Imperial College requirements for PhD registration.

Post-PhD Fellowships

Fellowships at this stage should be carefully considered and time is needed to ensure a competitive and, hopefully, successful proposal.  Therefore, the proposals should be reviewed and revised very well in advance of any deadlines.  Any enquires about post-PhD fellowships (both clinical and basic) can be made with to Alun Owen who will help assist you in managing this important process.

Grant Funding Webinar

On 27 August 2020 NHLI Research Manager, Alun Owen presented a webinar on how to get grant funding.

How to get grant funding