The Programme is collating the curriculum information needed for Banner to ensure that the College will gain the maximum benefit from using the new solution as a result of a single source of programme truth from September 2018.
Proposed Academic Model structure and Module Code
Programme information is currently being collated by a Registry Quality Assurance task team from across the various sources where this is stored (including the Oracle Student System (OSS), Programme Specifications and Handbooks). Support is being provided to departments to collect any information that may be contained within departmental systems. The example diagram above displays the proposed structure of the data within Banner once it has been collated.
The data collection period with departments is taking place between July 2017 to April 2018 and seeks to:
- Capture and collate all relevant programme data from across College
- Provide assistance and support to departments in order to review the programmes data for any gaps and ensure that any necessary modifications are overseen by the Programmes Committee
- Prepare the data for migration to Banner® in the structure that it supports
- Validate the set-up with the department.
The format and structure in which Banner will hold the data requires a four-character subject code. The first character of the course code will be the FHEQ level. This has been used as a preference to year of study as it is a fixed value whilst the year of study may be variable across programmes. The remaining digits will be system generated. This is to ensure that the coding system is future proof by allowing the maximum number of variations to ensure we do not run out, and that the coding system is consistently applied across the College.
Learning and Teaching Strategy
It is expected that all departments will be required to undergo a Curriculum Review to align their teaching provision with the requirements of the both the strategy and the Academic Standards Framework. Curriculum Review has a separate process and timeline to the Academic Model project, however, the data captured will be used to provide the 'current state' information which will be needed for this.
Academic Model FAQs
What is the purpose of the Academic Model Project?
This project has been set-up as part of the Student Information Management Programme (SIMP) to collate the curriculum information needed for the new Banner student information system from September 2018. This is to ensure that the College will gain the maximum benefits from using the system through the provision of a single source of programme truth. The project team will undertake the data collation and support departments to identify the necessary information where there may be gaps, before translating this data into a structure and format which Banner can use.
What is the single source of truth for programme information from January 2018 to when Banner goes live?
Department systems should be accurate for the ‘current state’. The curriculum information being captured will be built into Banner for September 2018. If there are any changes taking place between now and September 2018, then this should take place through the existing programme modification process which will feed into this project’s work.
How will changes to the curriculum be captured after the initial data is collected?
Changes should be communicated to the Registry Quality Assurance and Enhancement team or to the Academic Model project team in the same way they are at the moment. Major changes should be communicated by March, minor changes by July.
Changes after the deadlines can be proposed, but strict requirements must be met. Any changes after these dates can only be made through Quality Assurance and the Academic Model project with Programmes Committee approval.
Does Banner allow for modules existing across multiple streams?
Yes. Banner will allow modules to exist across multiple programmes and departments – like Horizons, IDX modules.
Will the College module code structure be revised?
Yes, there will be a College single code system for modules. Banner requires a four-character subject code. This cannot be subdivided to assign additional meaning to specific characters as this will have repercussions for reporting. The first character of the course code will be the FHEQ level. This has been used as a preference to year of study as it is a fixed value whilst the year of study may be variable across different programmes. The remaining digits will be system generated to future proof by allowing the maximum number of variations and to ensure that the coding system is consistently applied across the institution.
Who is owner of the data once Banner is up and running?
The Department will be responsible for the programme data as the Department is responsible for updates to programme specifications, etc. The Registry is responsible for the set up and maintenance of this data in Banner.
Should individual module lecturers freeze how many assessments they have?
No. The Academic Model project data capture will not change current College modifications procedures.
Will the collation be at assignment or module level?
Individual assignment level. Coursework deadlines are not being collected at present. Changes to assessment deadlines are operational changes.
Is there a way to make the data update process quicker, easier and more structured?
As we are at the early stages of the Student Record project, we don’t yet know how changes will be managed in the new system. We will review processes as we move forward to ensure that we work towards a more efficient way.
What is the level of detail which needs capturing?
The high-level detail will be required for module outline and assessment. Learning outcomes will not be questioned, but we are looking at how outcomes are assessed and weighted.
Will lecturers be assigned to modules later?
No. Module leaders will be captured now, although who teaches what module will depend on the timetable. Banner and Celcat will be integrated.
What data are you collecting?
The Academic Model project is capturing the "as is" position to enable a single source of truth for programme and module data to be held at a high level - this being programme and module structures for the College. The data we are collecting should be available to the Department as it’s the data you have to drive current processes. This data, however, may be currently held in a number of different places. The project will provide support to help identify, locate and collate this.
Will the production of programme specifications move to Banner?
This is the intended route; however, we need to determine how we can achieve this using Banner.
Will the Academic Model project and Academic Standards Framework and Curriculum Review lead to duplication of work?
There should not be any duplication of work.
The full details of the College’s new learning and teaching strategy are still to be announced; however, it is expected that all departments will undergo a curriculum review to align their teaching provision with the requirements of both the Learning and Teaching Strategy and the Academic Standards Framework.
Whilst the Curriculum Review has a separate process and timeline to the Academic Model project, the data captured will be used to provide the ‘current state’ information which will be needed for Curriculum Review and any potential issues will be identified during this collection process.
When will the Academic Model Project take place?
The main collection period with departments will take place during July – April 2018.
Who should the Academic Model project team be speaking to for this data capture?
Initial communication will be made with the Head of Department, Director of Studies and Departmental Operations Manager to outline the project and identify the primary departmental contacts. At this time a specific member of the project team will also be identified as the primary contact for the department for the duration of the project. The primary contact needs to be speaking with the person who oversees UG, PGT and PGR programmes.
How will the programme information be collated and when?
The project has recruited a number of dedicated staff in order to undertake this collation work and to provide support and assistance to departments. The staff members will identify the necessary data from sources such as Programme Specifications and Handbooks, and support departments where data is held in Department own systems, to collate and translate this data into a structure and format which Banner can use. An initial schedule has been developed for the project based on the number of programmes in each department and the complexity of the curriculum structures. The curriculum information will be collated, and this information will be reviewed and the data signed off by the Department.
How much administrative and academic time will departments need to provide?
The exact timescale will be defined during early engagement with each department, when we will also aim to identify peak periods of activity which the project will need to work around. It is anticipated that each department will require between two and six months.
How is the Academic Model project related to the Learning and Teaching Strategy and the Academic Standards Framework?
The full details of the College’s new Learning and Teaching Strategy are still to be announced; however, it is expected that all departments will be required to undergo a curriculum review to align their teaching provision with the requirements of the both the Learning and Teaching Strategy and the Academic Standards Framework. Whilst the Curriculum Review has a separate process and timeline to the Academic Model Project, the data captured will be used to provide the 'current state' information which will be needed for Curriculum Review and any potential issues will be identified during this collection process.
Will departments be able to modularise their programmes as part of the Academic Model Project?
Modularisation will take place as part of the Curriculum Review. The Academic Model Project is concerned with collating current state information only; however, departments may use the process to reflect on what their modularised programmes may look like.
Why do we need this level of detail about programmes?
Whilst this level of detail is not held in OSS, much of the information is already contained across Programme Specifications, Handbooks, Department own systems etc. One objective of the SIMP is to establish a single source of truth for student and curriculum data, which will have the following benefits over the immediate and longer term:
- Ensure the structure of the programme within the system reflects the reality of the curriculum structure
- Provide the level of detail necessary for departments to undergo Curriculum Review
- Meet legislation and CMA guidance relating to the provision of information for students
- Enable improved and timely operational and strategic reporting
- Ensure consistent and improved timetable, transcript and handbook information
- Allow more efficient timetabling and use of resources
- Enable improved management information, e.g. class lists
- Improve the student experience through a consistent and visible module selection process detailing the required core modules and options available; and visible assessment expectations leading to a better understanding of expected workload
- Enable electronic programme specification and programme information to be published from within Banner to the College’s website.