The roll-out of the new Banner student information system in support of the Student Record will start from September 2018. It will focus initially on the following outcomes:
- Replacement for the current core student records systems
- Class list record management
- Student progression management
- Right information at the right time
- Effective student administration
- Student self-service.
In the first delivery, the Programme is replacing the Oracle Student System (OSS) with Banner, and realising benefits associated with student record and progression management.
A key aim of implementing a consistent programme data structure across the College, supported through Banner, is to provide a shared source of programme and student information which can be trusted to provide the most accurate and up-to-date picture of all students at all stages of their progression.
It is also a key aim of the Programme that the new student information solution will generate statutory, regulatory and operational data in the most effective way, providing insight to support decision-making.
Alongside the technical implementation, consistency achieved through ‘best way’ processes seeks to provide a common, frictionless – and therefore enhanced – student experience, regardless of their department, programme or year of study.
To inform the delivery of the new Banner solution from September 2018, the Programme is building on the process work previously undertaken with departments to understand how the following three activities are currently managed:
Class list management – student name, programme and modules of study, e.g. includes enrolment and registration as well as changes due to interruption, withdrawal and transfers
Module management – includes which students are on which modules and how optional modules are managed
Exam, assessment and progression management – includes the recording of marks, support to the exam boards and the progression of students based on their academic record, and list of students for graduation.
This work with departments, supported by the Digital Partners, is taking place between August and December 2017 alongside the curriculum information collation for the Academic Model project. The focus is to ensure that we capture the local provision that is critical within each department.
The work in progress is about understanding the inter-relationships of our student systems to:
- Assess the impact of changes.
- Determine the effort required to ensure trusted data flows and align ways of working.
- Ensure to-be processes are defined.
- ensure that the Banner system is configured to support these.
Student Record FAQs
Leading on from the Academic Model project data which is being collected, can we make assumptions about Banner functionality?
No. Banner has broad functionality but that doesn’t mean that the College will be able to use the system to its fullest potential and to do everything straight away from September 2018. The first step is to replace the current College student records system, OSS, and to put in place a solid foundation that the College can build on. This will be holding our academic model in one place and registering students to modules before they enrol.
When Banner is rolled out, will we use our current system and the new one at the same time to ensure everything works?
Department user system testing activities will be scheduled to ensure that Banner, and associated data flows, are operating correctly. A new Systems User Group is being formed by SIMP/ICT to provide a forum for departments to consider and prepare for the roll-out of Banner with local systems. The Digital Partners are currently approaching and nominating stakeholders for this group. The Terms of Reference will be available shortly.
Do you envisage Banner running with full functionality by October 2019?
Student record systems are primarily designed to reflect the institution infrastructure, its academic model, its regulations and student activity over time. The College is regulated heavily on student data and modules have been an accepted part of this regulation since 2007/8. It is our regulated data included in statutory reporting that is used to inform league table position and NSS population. The College does not have a consistent academic model or a single set of regulations. It is not possible, technically and administratively, to hold multiple academic models for the same level of study, in one system and provide the associated processes that go with these, hence the writing of the new regulations and the decision to modularise through curriculum review. There will need to be ongoing development to ensure Banner becomes fully functional when curriculum review has modularised programme structures and the single set of regulations have been implemented.
When will we get more information about what Banner does?
The Programme has been focused on the detailed planning for the applications management delivery for the 2017-18 cycle. The planning for the Student Record delivery is underway and now running parallel with this admissions work. The Programme team is currently knowledge sharing with Ellucian, our delivery partner, on the College’s requirements and Banner’s capabilities. Over the coming months we will be assessing and defining how the College will best use Banner to support our student administration. As this progresses, more information will be provided through Programme communications and engagement activities, to include the termly Student Lifecycle Management Briefings and User Groups in support of specific work areas.
Will Blackboard still exist?
Banner will not replace Blackboard.
What procedures will there be to manage what a department has, and what Banner can do? Do we have to change what we do to fit in with Banner?
The focus of SIMP is to enable an excellent College-wide student administration service. A key component of this is to establish a shared source of truth for student and curriculum data, and the collaboration and sharing of information is critical between the faculties, departments and the central teams to achieve this aim.
To inform the delivery of the new Banner student records solution from September 2018, we are building on the process work previously undertaken to understand how the following three activities are currently managed within departments:
- Class list management – Student Name, Programme and Modules of study e.g. includes enrolment and registration as well as changes due to interruption, withdrawal and transfers
- Module management – includes which students are on which modules and how optional modules are managed
- Exam, Assessment and Progression management – includes the recording of marks, support to the exam boards and the progression of students based on their academic record, and list of students for graduation.
Our focus is to ensure that we capture the local provision that is critical within each department during August to December 2017, supported by the Digital Partners. The outputs of this work will help towards understanding the impact of any change, the effort required to ensure trusted data flows and align ways of working, and that to-be processes are defined and the Banner system configured to support these.
Will progression monitoring for PhD students be managed through Banner?
Yes. As above, this process is currently being captured with departments to inform the Banner delivery.
How will interruptions of study be managed?
This process is currently being assessed through the work detailed above. Interruption of study is also being reviewed as part of the concurrent work on the development of new regulations, which SIMP will work alongside.
How will requirements be captured for the Banner build?
This is part of the planning for the Student Record delivery, which is currently taking place. As mentioned above, we are starting to engage with departments to build on the process work previously undertaken to understand approaches to class list management, module management and exam, assessment and progression management.
Who enters the information into Banner?
The departmental staff engagement with student level functionality and exam board level functionality will be for the "as is" world because of the differences in structure across levels of study in each department. This means that for 2018/19 it is likely that administrative processes to manage inconsistent data will have to be managed centrally and that full department ability to register students on modules and enter module marks, and hopefully assessment marks as a one touch activity, will evolve as modularisation occurs.
We are proceeding with Student Journey on the basis that, for September 2018 go live, we will enable students to be registered on modules at the start of the academic year. This will be a complex administrative process that we will need to develop in Banner that will have to be managed centrally in the short term, for all the reasons cited above. Results will be held at module level, not assessment level during this period of time before modularisation, as they are now, but with consistent templates for recording against. Upload will be managed centrally for the first year.