The new Banner student information system will be rolled out from September 2018 to replace the Oracle Student System (OSS) and departmental student information systems where appropriate. Banner will manage the student record and provide a foundation for all information systems involving student data.
Student Record overview
A key aim is to provide a shared source of programme and student information which can be trusted to provide the most accurate and up-to-date picture of all students at all stages of their progression. The new student information solution will generate statutory, regulatory and operational data in the most effective way, providing insight to support decision-making.
To inform the delivery of the new Banner solution from September 2018, the Programme is currently working with academic Departments to understand how the following three activities are managed locally:
Class list management – student name, programme and modules of study, e.g. includes enrolment and registration as well as changes due to interruption, withdrawal and transfers
Module management – includes which students are on which modules and how optional modules are managed
Exam, assessment and progression management – includes the recording of marks, support to the exam boards and the progression of students based on their academic record, and list of students for graduation.
This work is taking place alongside the curriculum information collation for the Academic Model project and the Academic Calendar work to ensure that student information is migrated from OSS to Banner in a robust and safe way during 2018.
The focus is to ensure that we capture the local provision that is critical and to understand the inter-relationships of our student systems.
Student Record update
The Programme team is currently working with Ellucian to complete the student lifecycle end-to-end design and configuration by December 2017. The new Banner student information system will be rolled out from September 2018 to replace the Oracle Student System (OSS) in the first instance, followed by departmental student information systems where appropriate. Banner will manage the student record and provide a foundation for all information systems involving student data.
The curriculum information collation for Banner pre Curriculum Review will mean that in 2018-19 modules held in Banner may not be reflected in local systems. Registry will work with and support Departments through the 2018-2019 transition towards a fully functional Banner solution to ensure what is taught and assessed is accurately reflected in Banner and on student transcripts.
Two proposed working groups are to be formed:
- For local IT staff supporting systems/databases taking student data in order to manage the conversion from OSS data integrations/feeds to Banner
- For administrators to support management of student activity and data in Banner using the College's reporting tool ICA.
Alongside the Banner implementation, consistency achieved through ‘best way’ processes will seek to provide a common, frictionless – and therefore enhanced – student experience, regardless of their department, programme or year of study.
The Banner® Delivery Timeline provides an overview of the student record activities for the September 2018 go-live.
Student Record FAQs
What is the role of a student record system?
Student record systems are designed to reflect the institution infrastructure, its academic model, its regulations and student activity over time. The College is heavily regulated on student data, used to inform league table position and NSS population, and modules have been an accepted part of this regulation since 2007/08. Whilst the College does not currently have a consistent academic model or a single set of regulations held in its current student records system OSS, the College is working towards modularisation through Curriculum Review and the writing of its Academic Regulations which will need to be embedded in Banner.
How is the SIMP Banner delivery different to just replacing OSS?
Whilst Banner will replace OSS and provide a solid foundation that the College can build on to support its transformational change, the focus of SIMP is also about enabling an excellent College-wide student administration service. This is to be achieved through improved visibility of student information and consistency of process across the College. A key component is to establish Banner as a shared source of truth for student and curriculum data, replacing departmental student systems where appropriate in support of management of the student record and providing a foundation for all information systems involving student data.
What will this mean for me?
Improved visibility of student information and consistency of process across the College will provide benefits in the form of:
Students: excellent experience when interacting with College systems and services. Examples include a consistent and visible student module selection process detailing the required core modules and options available; visible assessment expectations leading to better student understanding of workload; consistent timetable, transcript and handbook information; improved transcripts.
Administrative and support staff: efficient, integrated and intuitive student data management; reduction in the duplication of effort; automation of certain tasks.
Academic staff: access to real-time student performance information and automation of certain tasks, for example electronic programme specification.
College reporting and planning: access to data analysis dashboards and data-driven decision making; accurate and timely regulatory and operational reporting; more efficient timetabling / better use of room resources; better planning for future growth; improved compliance, reduction in costs and risks.
What will be available in September 2018?
Banner will replace OSS and provide the means by which a shared source of programme and student information can be trusted to provide the most accurate and up-to-date picture of all students at all stages of their progression.
Banner will provide the means to generate statutory, regulatory and operational data in the most effective way, providing insight to support decision-making.
Banner will provide the means by which to hold the academic modelled and approved version of taught provision in the form of structured modules.
What changes will take place during 2018-19?
During the 2018/19 academic year we will need to build the new curriculum structure for new students starting 2019/20. From November 2019 the College aims to have a new fully modularised curriculum for new students in Banner.
What work is currently taking place on the Programme?
The Programme team is currently working with Ellucian to complete the student lifecycle end-to-end design and configuration of Banner by December 2017.
Work is in progress with academic Departments to capture student record and progression management at a local level, and to collate current taught provision for Banner programme and module set-up prior to Curriculum Review through the Academic Model project.
In addition, the Academic Calendar work is being taken forward by the Programme’s Sponsor, Alan Spivey, to help ensure that student information is migrated in 2018 from OSS to Banner in a robust and safe way.
When will OSS be switched off and what will happen to local systems?
Banner will replace OSS effective from September 2018. OSS inter-relationships with local systems will be replaced by Banner integrations, e.g. with DSS, Celcat, Blackboard, Starfish, so that these systems can continue as they are now.
Do we have to change what we do to fit with Banner?
Our focus is firstly to ensure that we capture the local provision that is critical within each department during August to December 2017, supported by the Digital Partners, and to understand the inter-relationships of our student systems.
The outputs of this work will help towards understanding the impact of any change, the effort required to ensure trusted data flows and align ways of working, and that to-be processes are defined and the Banner system configured to support these. There will be changes to ways of working but this will be a managed over time so that staff and students across the College are prepared.
What functionality will Banner have?
Banner has broad functionality but how the functionality is developed is dependent on College policy and on the outcomes of key College-wide projects such as Curriculum Review and the writing of the Academic Regulations.
Administrative processes such as monitoring attendance, lecturer allocation, interruption of study, external examiners and exam moderation information, as well as issues such as compensation can all be managed in Banner.
For 2018/19 departments will be managing processes as they are now, but with improved visibility of student information and working towards consistency of process across the College.
How will the transition from updating the student record in OSS to Banner be managed?
The current as-is curriculum information collation and translation for the Banner student record through the Academic Model project will mean that in 2018/19 modules held in Banner may not be reflected in local systems in the same structure. Registry will work with and support Departments through the 2018/19 transition towards a fully functional Banner solution to ensure what is taught and assessed is accurately reflected in Banner and on student transcripts.
What will transcripts look like?
Transcripts will look the same as now, although they will show marks against the modules recorded in Banner, not OSS units. The transcripts of students who registered prior to 2018/19 will show a mixed model — OSS units for pre-2018/19 and Banner modules from 2018/19.
How will the system cope with differences between departments, for instance for the calculation of final degree classifications?
We are currently working with Departments to understand the local provision that is critical and to streamline processes in a way that works consistently for all departments. Banner will not be used to calculate degree classification or progression until after the completion of the Curriculum Review and the approval of new regulations to provide a consistent College approach to assessment and award.
How will Departments access Banner in 2018?
A key component of the Programme is to establish and provide access to a shared source of truth for student and curriculum data from September 2018.
In 2018/19, due to the holding of different module structures across the College referred to above, Department administrators will not access Banner directly. Student and curriculum information held in Banner will be accessed and exported using the College's reporting tool ICA.
We will also be working with local IT staff who support systems and databases that currently take data from the OSS student record system in order to manage the switch over to Banner fed data September 2018.
Will departments or Registry be managing the information in Banner?
Initially this will be Registry because of the differences in structure across levels of study in each department. Templates will be used for the recording of changes, with upload to Banner managed by Registry.
How will marks be managed?
Departments will operate as they currently do, but the template for Registry to upload results into Banner will change to reflect the modules recorded in Banner and not OSS. Departmental access to enter module and assessment marks in Banner will be rolled-out as modularisation occurs through Curriculum Review.
Will students be registering and selecting modules through Banner in 2018?
Students will be registered on modules in Banner at the start of the academic year, managed by the Registry.
How will it work in Banner for Departments to manage two academic years simultaneously, i.e. end of one academic year alongside pre-sessional activity
You will continue to manage this in the same way you are now. The academic year will be clearly defined within Banner.
What training will be put in place?
Training and support in the use of ICA will be provided as the means by which information held in Banner will be accessed during the 2018/19 transition year. The reports will provide access to programme and student information at all stages of their progression.
What will go-live support look like?
The details for go-live support have not yet been decided, but we will be announcing the plans once they are finalised.