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How-to guides

1 - How to login to Starfish

You can login to Starfish either directly by clicking here (you still need to authenticate via Blackboard), or via the Starfish Organisation in Blackboard. The advantage of going the long way is that you can see any announcements/documentation available to you by your department.

Here is a PDF version of this guide: 1. How to login to Starfish (PDF)

If you encounter any issues, please contact your departmental super user, or raise an ASK request (in the system selection choose ‘Starfish’).

1) First, you need to log into Blackboard (https://bb.imperial.ac.uk).

2) On the top right under ‘My Organisations’ there should be a Blackboard Organisation called ‘Starfish’. Click on it!

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3) On the next page you can click on ‘Starfish’. If you prefer to have Blackboard on one tab and Starfish on another, then you can right click and then select ‘Open Link in New Tab’:

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4) You are now logged in to Starfish! The first time you log in, you will be asked to set up office hours. Please take some time to do this (see guide 4 on how to setup office hours and benefits of doing this). If you uncheck the box you will not get this login screen again:

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5) The Starfish ‘Home’ page is really a dashboard of activity related to your students (to change your default login page, please see guide 3):

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Tip: As you might have noticed Starfish opens within Blackboard, so if you want to return to Blackboard you can click on the icon at the top right.

2 - How to see your students' details and raise Flags

To watch a video tutorial of this guide, please click here.

Here is a PDF version of this guide: 2. How to see your students details and raise flags (PDF)

If you encounter any issues, please contact your departmental Starfish representative, or raise an ASK request (in the system selection choose ‘Starfish’).

1) After you have logged in to Starfish, click on ‘Students’ and then ‘My Students’:

2.1 2) You can narrow down your list of students by clicking on the ‘Connection’ filter. Your options in the drop-down are either:

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a) Roles you have in relation to those students (e.g. ‘Show me all students to whom I am a Personal Tutor’) or
 

b) Courses/tutorial groups you are responsible for (e.g. ‘Show me all students in my 2nd Year Labs’).

 

 

 

You can also search for a student by their Name, Username or CID by using the Search box.

3)  To open a student folder click on the student’s name (which is blue and underlined), and then click on the ‘Tracking’ tab. In here, you can see the entire list of the student’s ‘tracking items’ i.e. ‘Flags’, ‘To-Dos’, ‘Referrals’, and ‘Achievements’. Please note that you will be able to see only the items that your role allows (if you believe your permissions level is not set correctly then please contact your departmental Starfish representative.

If you click on the plus symbol then you will see all the comments (called ‘Notes’ in Starfish) that have been added on that item:

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4) For more options on that tracking item you can ‘hover your mouse over’ its icon and it will open the menu (if you’re using a tablet, just click on the icon):

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In most cases you will want to add a ‘Comment’, ‘Assign’, or ‘Clear’ a flag. ‘Editing’ a flag, edits the original details of the flag.

5) To raise a new flag click on the ‘Flag’ button:

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6) And then fill in the details:

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a. Select a Flag
b. If relevant, choose a Course (module or group) and a Due Date
c. You can assign this flag to a role related to the student. If unsure, please leave it as Unassigned
d. Please use the minimum amount of detail that makes sense if someone else needs to follow-up on this flag. Also note that all information entered is subject to Freedom of Information requests.
e. Here you can see which roles will have access to the details of this flag (not all roles will actually have a relation to the student eg: PG roles to a UG student). To see the full list, click on ‘More...’
f. Click ‘Save’ to raise the flag

IMPORTANT: If there is a reason for one of these roles to not have access to the details, then please handle the concern externally to Starfish.

Tip: To see the people that have a relationship setup with this student, click on the ‘Network’ tab:

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You can find the student’s Course Teachers and GTAs/Subject Tutors under the ‘Courses’ tab.

3 - How to change your default login page

Here is a PDF version of this guide: 3. How to change your default login page (PDF)

If you encounter any issues, please contact your departmental Starfish representative, or raise an ASK request (in the system selection choose ‘Starfish’).

4 - How to setup Appointments

To watch a video tutorial of this guide, please click here.

Here is a PDF version on how to setup office hours: 4. How to setup office hours (PDF)

If you encounter any issues, please contact your departmental Starfish representative, or raise an ASK request (in the system selection choose ‘Starfish’).

5 - How to record Attendance

To watch a video tutorial of this guide, please click here.

Here is a PDF version of this guide: 5. How to record Attendance (PDF)

If you encounter any issues, please contact your departmental Starfish representative, or raise an ASK request (in the system selection choose ‘Starfish’).

 

 

6 - How to use Starfish - An Overview

To watch a video tutorial of this guide, please click here.

This video is 1hr45mins long and gives an overview of Starfish, from logging in through to the reasons for using the system as well as using the system in its entirety. The video includes bookmarks so that you can find specific sections if required.

If you encounter any issues, please contact your departmental Starfish representative, or raise an ASK request (in the system selection choose ‘Starfish’).