Guidance for an INCOMING Exchange Student and their HOME University/College (this content is linked to the Guidance/Information Document for Nominated Exchange Students)

The information and guidance provided here is for the use of universities (who have official student exchange agreements with Imperial College London) and their students.

Orientation information for NEW Exchange Students commencing during the 2017-18 academic year can be found here (orientation for non-exchange students can also be found). Please note that the orientation document is the same for non-exchange and exchange students, whether undergraduate or postgraduate.

A list of official student exchange agreements can be found here.

Queries concerning the information held on this page can be directed to Mr Adrian Hawksworth, Assistant Registrar (Placements)

Information for Student Exchange Partner Universities

Study Plans

Imperial College offers teaching based on degree programmes.

Degree programmes are comprised of "modules". The modules are listed by year of study in the syllabus/curriculum. "Modules" are sometimes referred to as "courses" or "units".

A prospective exchange student must submit a proposal for a study plan within their formal on-line study application.

The study plan must list all the modules (including any projects) which the student has been advised by their home university to request, plus any "independent" (i.e. non-curriculum) project work.

A study plan, as proposed by a prospective exchange student should normally be for a full academic year (unless the student exchange agreement explicity states otherwise, or the student's home university has obtained the approved of the host academic department).

Imperial College DOES NOT normally allow study plans which require contributions of formal teaching from more than one academic department and/or from both the undergraduate syllabus/curriculum (BEng/MEng/BSc/MSci) and postgraduate syllabus/curriculum (MSc/MRes) unless the student exchange agreement explicity states otherwise or it is agreed to by the admitting academic department.

Most masters level students nominated to study at Imperial College as an exchange student will undertake a study plan based on attendance as an undergraduate student (from the undergraduate syllabus/curriculum : Year 4 of the MEng/MSci) 

Ordinarily, the admitting academic department will expect to view a proposed study plan (from the student, within their formal on-line study application) which is based on modules ordinarily available to students of the admitting department (and ordinarily "undergraduate", unless the student exchange agreement is explicity "postgraduate").

By "ordinarily available" this normally includes limited access to undergraduate modules taught by our Business School and undergraduate modules taught by the Centre for Languages, Culture and Communication.

For Erasmus exchange students the "study plan" will be in the form of the standard "learning agreement for studies"

Extended guidance is provided to prospective undergraduate applicants here and to prospective postgraduate applicants here.

Undergraduate Course Catalogues (Curriculum/Syllabus)

Unfortunately, Imperial College does not publish a single course catalogue (curriculum).

Therefore, normally the course catalogues (undergraduate curriculum/syllabus) and other relevant information required by a prospective exchange student can be obtained from the exchange programme co-ordinator for the department to which a prospective exchange student is seeking admission. Information is normally either web-based or a pdf, and should ordinarily refer to the ECTS credit which is applicable. 

See the subsequent item on this page for list of exchange programme co-ordinators.

If you do not receive a response from the exchange co-ordinator within 7 days (i.e. please be patient) you should contact student.placement@imperial.ac.uk who will be happy to chase on your behalf.

However, here is a list of additional undergraduate curriculum contacts, in addition to the relevant exchange co-ordinator (see next item) for the departments concerned. You might wish to copy your email to them also:

Faculty of Engineering

  • Department of Aeronautics: ae.office@imperial.ac.uk (Undergraduate Office)
  • Department of Bioengineering: Maddi O'Brien (Undergraduate Office)
  • Department of Chemical Engineering: Margaret Gee (Undergraduate Office)
  • Department of Civil and Environmental Engineering: Tina Mikellides (Undergraduate Office)
  • Department of Computing: Andrew Rochelle (Undergraduate Office)
  • Department of Earth Science and Engineering: Dr Mike Streule (Director of Undergraduate Studies)
  • Department of Electrical and Electronic Engineering: Clare Drysdale (Undergraduate Office)
  • Department of Materials: Please address questions to Fiona Thomson (Undergraduate Teaching Office)
  • Department of Mechanical Engineering: Tom Curtin (Undergraduate Office)

Faculty of Natural Sciences

Extended guidance is provided to prospective undergraduate applicants here and to prospective postgraduate applicants here.

ECTS credit arrangements

An exchange student is expected to be in full-time attendance at Imperial College (i.e. pursuing their study plan on a full-time basis).

The normal expectation is that an exchange student admitted to Imperial College will undertake a full student workload (60 ECTS for a full academic year or pro-rata for shorter periods).

ECTS credit will only be allocated by Imperial College for a successfully completed "element" of an exchange student’s study plan (learning agreement) where that "element" forms part of the College's curriculum (i.e. a "module"; "course", "unit"). By "successful", this means achieving a mark of 40% or above. 

However, partner universities should note that in the case of project work any academic work which is undertaken by the student is only formally assessed by Imperial College if the "project" forms a module/course of the relevant curricula. Otherwise, the exchange student’s home university is responsible for allocating ECTS credit for a non-curriculum (independent) "project", and normally for assessing/examining it too. In such circumstances the supervisor at Imperial College may be willing to contribute to some extent to this assessment/examining process led by the home university, but they should be advised beforehand and their agreement obtained.

Grading Scheme for Incoming Exchange Students

When a study plan (learning agreement) requires an exchange student to undertake formal assessments it is by one or more of the following methods: examination, coursework, project.

Imperial College’s honours classification of its degrees is according to the following range of marks:

  • First class Honours 70 - 100
  • Second class Honours (upper division) 60 - 69.9
  • Second class Honours (lower division) 50 - 59.9
  • Third class Honours 40 – 49.9

The "pass" mark is 40. A mark below 40 is a "fail"

ECTS is only awarded for a pass.

Further guidance can be obtained from the exchange programme co-ordinator for the department to which a prospective exchange student is admitted. See subsequent Item for list of exchange programme co-ordinators.

Academic Recognition & Credit Transfer & Transcript producton

Academic Recognition

It is the responsibility of your home university/college to consider whether a study period (plan) at Imperial can be recognised as part of your home degree programme.

Credit Transfer

An exchange student’s home university is responsible for transferring any academic credit from Imperial College which might result from a study plan (learning agreement).

The exchange programme co-ordinator for the host academic department can be contacted if assistance is required in interpretating marks/grades.

 

Transcript Production

For students who undertake formal assessments/examinations, an official transcript will be issued approximately 5-8 weeks after the assessment period has formally concluded.

Two copies of the transcript will be posted to the home university, with a request that one copy is passed on to the student. The assessment period is normally concluded with the relevant Examiner’s meeting (and these normally take place in early July for undergraduate level study and in September for postgraduate level study). Undergraduate transcripts are normally mailed to partner univeristies during August.

For Erasmus students: the transcript will supercede any information which the College may or may not include in the "after" section of the learning agreement. Therefore, the "after" section of the learning agreement should not be completed by Imperial College until after the transcript has been produced by Imperial College.

Partner universities should note that an exchange student is able to view results of assessments (on their personalised on-line account: Student e-Service) prior to a transcript being issued.

See subsequent Item for list of exchange programme co-ordinators.

Departmental Exchange Programme Co-ordinators

Faculty

Department

Campus

Student Exchange Co-ordinator

Email

Engineering

Aeronautics

South Kensington

Dr Siti Ros Shamsuddin (Year Abroad)

s.shamsuddin07@imperial.ac.uk

Dr Errikos Levis (Projects)

errikos.levis03@imperial.ac.uk

Engineering

Bioengineering

South Kensington

Dr Chiu Fan Lee

c.lee@imperial.ac.uk

Engineering

Chemical Engineering

South Kensington

Dr Andreas Kogelbauer

a.kogelbauer@imperial.ac.uk

Engineering

Civil and Environmental Engineering

South Kensington

Dr Christian Onof

c.onof@imperial.ac.uk

Engineering

Computing

South Kensington

Dr Sergio Maffeis

sergio.maffeis@imperial.ac.uk

Engineering

Earth Science and Engineering

South Kensington

Dr Mike Streule

m.streule@imperial.ac.uk

Engineering

Electrical and Electronic Engineering

South Kensington

Prof Alessandro Astolfi

a.astolfi@imperial.ac.uk

Engineering

Materials

South Kensington

Dr Mark Wenman (but first contact Fiona Thomson, Student Office Manager)

fiona.thomson@imperial.ac.uk

Engineering

Mechanical Engineering

South Kensington

Dr Stelios Rigopoulos

s.rigopoulos@imperial.ac.uk

Natural Sciences

Chemistry

South Kensington

Dr Silvia Diez-Gonzalez

s.diez-gonzalez@imperial.ac.uk

Natural Sciences

Life Sciences

South Kensington & Silwood Park

Dr David Hartley (Biology)

d.hartley@imperial.ac.uk

South Kensington

Dr David Hartley (Biochemistry)

d.hartley@imperial.ac.uk

Natural Sciences

Mathematics

South Kensington

Dr Robert Nurnberg

robert.nurnberg@imperial.ac.uk

Natural Sciences

Physics

South Kensington

Dr Ingo Mueller-Wodarg

i.mueller-wodarg@imperial.ac.uk

 

copy to:  ph.exchanges@imperial.ac.uk

Business School

Business

South Kensington

Dr Sarah Wilsey

 

sarah.wilsey@imperial.ac.uk

Medicine 

Medicine

South Kensington

Faculty Education Office

 

c/o

exchangestudents@imperial.ac.uk

 

How to apply as an exchange student

 Guidance and further information for prospective exchange applicants, including the link to our on-line study application website can be found at:

Please note that master level students would ordinarily apply as an undergraduate to Imperial College London. Please consult individual student exchange arrangements.

Key contacts and information points for exchanges

Erasmus+ Key Action 1 Co-ordinator: Adrian Hawksworth, Assistant Registrar (Placements)

  • Incoming Students: the Erasmus Key Action 1 Co-ordinator. Nominations to the Erasmus Key Action 1 Co-ordinator
  • Outgoing Students: the relevant departmental exchange programme co-ordinator
  • Staff Mobility: the Erasmus Key Action 1 Co-ordinator
  • Bi-lateral exchange agreements (all curriculum-based student exchange; Erasmus staff teaching exchange)
  • Erasmus Charter for Higher Education

Information Points for Students

Specific information points

Erasmus+ Key Action 2 & 3: contact the International Relations Office