Updated 20 July 2021

To aid the return to campus, we have developed a road map which will give consideration to near, medium, and long-term requirements. The near-term approach is in line with the government’s planned road map and timelines. The medium term covers summer holiday period and start of the new academic year. The long term has yet to be considered depending on what happens in the near to medium terms. A summary of the near-term road map is provided in Appendix 1.

Please note this road map is subject to change in line with Government, DfE etc guidelines and COVID outbreak trends etc.

Time framesImpact on the CollegeComments & actions
Government STEP 1 not before 29 March  
  • Staff and students will be allowed to socialise outdoors in groups of 6 or 2 households
  • From 7 April The Putney Boathouse and Harlington Sports Grounds will reopen for outdoor organised activity
  • No changes to College-wide COVID policy and arrangements
  • No changes to education or research
  • Outdoor seating will need to be arranged to accommodate the permitted outdoor socialising
  • Set up a Halls working group to discuss impact of changes on Halls COVID arrangements.
  • Communications to remind staff and students about College COVID arrangements
  • Behaviour and compliance will be critical as it will be a challenge to monitor
  • Continue weekly COVID testing
Government STEP 2 not before 12 April  
  • Awaiting decision on whether other student groups will be permitted to return to campus
  • Retail outlets across campus can reopen
  • ICU operating an outdoor catering service
  • Move Imperials gym facilities at Ethos, Putney Boathouse and Charing Cross will reopen to members from Monday 12th April. Potential opening of Silwood gym. Individual use or same household
  • Ethos School bookings will be permitted
  • Field trips within England will be allowed (on their own or with members of their household, self-contained accommodation)
  • Educational day visits are permitted
  • No overseas or to other parts of the UK field trips
 
  • No changes to College-wide COVID policy and arrangements
  • Any new areas opening adhere to College return to campus checklist
  • Potential changes to education and research. Greater footfall on campus means review of current arrangements for space and College infrastructure (such as one-way systems)
  • Retail to review local COVID arrangements and risk assessment. Ensure statutory checks have been made and get facility ready for opening.
  • Campus services & ICU to review local COVID arrangements and risk assessments
  • All previous COVID secure conditions for gyms, including pre-bookings, reduced maximum capacities and enhanced cleaning will remain in place. Move COVID policies and risk assessments will be reviewed
  • Field trips risk assessments to include a COVID risk assessment
  • Continue weekly COVID testing.
Government STEP 3 not before 17 May  
  • Awaiting final decision on whether other student groups will be permitted to return to campus
  • Indoor catering services return to campus
  • ICU bar and catering reopen
  • ICU entertainment opens, including cinema
  • Orchestra activity can resume
  • All other indoor MOVE activities, including group fitness classes and club sport will be available
  • Potential for student events and societies to restart
  • Field trips within England will be allowed. Domestic residential educational visits permitted.
 
  • No changes to College-wide COVID policy and arrangements
  • Any new areas opening adhere to College return to campus checklist
  • Review COVID arrangements at Halls of Residence.
  • Potential changes to education and research. Greater footfall on campus means review of current arrangements for space and College infrastructure
  • Indoor catering services and bars to review local COVID arrangements and risk assessments. It will be impossible to monitor and prevent >2 households mixing.
  • ICU to develop arrangements and risk assessment for reintroduction of entertainment activities, student events and societies etc.
  • Orchestra to review existing arrangements and risk assessment
  • Consider return of events to Campus. Refer to the COVID events guidance
  • Pre-existing Move guidance and restrictions will be reviewed
  • Continue weekly COVID testing
  • Review social distancing signage and plan for the changes that could be introduced in June (moving from 2m to 1m+)
 Government STEP 4 not before 19 July  
  • Restrictions lifted by government. Irrespective of the government guidance, it is advisable that the College does not lift all restrictions at once but enters a ‘transition phase’. One control at a time should be eased to assess its impact. The transition phase will also allow the College to assess the impact of eased restrictions on the wider community and allow the College to revert quickly if there is any adverse impact.
 
  • Review College-wide COVID policy and arrangements to consider Government changes
  • Local risk assessment to be undertaken as a result of changes
  • Review COVID arrangements at Halls of Residence
  • The transition period may prove a challenge to implement as staff/student buy-in may prove difficult. Student and staff populations may want to be released from all restrictions as specified by Government guidelines or wish to remain cautious. Communications, both central and local will be critical
  • Events will gradually return to Campus-
  • Weekly COVID testing will continue to be offered throughout summer
  • Remove and replace COVID signage
  • Encourage COVID vaccination
  • Introduce regular environmental (air) testing. 
Summer ‘holiday’ period
  • Implement transition phase.
  • Phase the return to work of staff and researchers, increasing footfall in 2-week intervals. Maintain use of cohorts
  • Faculties to identify priority order of activities returning.
  • Support services will respond to the business needs
  • Any new areas opening adhere to College return to campus checklist. Ensure statutory checks have been completed.
  • Adhere to local COVID controls, which may include the use of face coverings when indoors- unless exempt.
  • Review impact of College ventilation on use of space.
  • Review impact of policy changes to space and College infrastructure (communal spaces). This will determine maximum occupancy.
  • Ensure consistency of signage
  • The requirements of space, people, and technology will determine the rate of phased return.
  • Re-introduce welcome hosts to aid compliance with new arrangements
  •  weekly COVID testing remains available
  • Introduce regular environmental testing.
Start of new academic year September  
  • Continue phasing the return to work, increasing footfall in 2-week periods.
 
  • Review College-wide COVID policy and arrangements considering any impact observed for the College or wider community of relaxing restrictions and controls. This review will be coordinated with the return to College working group guidance
  • Consider UK vaccination position
  • Consider impact of overseas students
  • Review requirement for COVID testing and environmental monitoring.
July 2021
Summary of the table's contents

Appendix 1 - Road map summary

Step 1 - 29 March

  • 2m social distancing and use of face coverings continues to apply
  • Rule of six to return outdoors
  • Groups of larger than six from a maximum of two households (up to 30) can meet outdoors

Step 2 - 12 April

  • Awaiting DfE guidance on students return to Campus
  • 2m social distancing and use of face coverings continues to apply
  • Timetabling rules remain unchanged
  • All retail reopens
  • Restaurants and cafes reopen, with outdoor seating only or takeaway
  • Gyms and other leisure reopen (limited to single use or household groups)
  • Only essential domestic (England) fieldtrips allowed (limited to household groups, self-contained accommodation. Wales from 22 April (to be reviewed). Scotland early June (not confirmed yet)

Step 3- 17 May

  • Awaiting DfE guidance on students return to Campus
  • 2m social distancing and use of face coverings to apply
  • Timetabling rules remain unchanged
  • Rule of six indoors, groups of up to 30 outdoors
  • Indoor seating allowed in restaurants and cafes
  • Only essential domestic (England and Wales) fieldtrips allowed. Scotland early June (not confirmed yet)
  • ICU entertainment opens, including cinema
  • Orchestra activity can resume
  • Consider return of other events

Step 4 - 19 July

  • All legal limits on social contact dropped by Government
  • College will review COVID policy and arrangements and determine COVID prevention controls remaining in place over the summer period and for the new academic year
  • Use of face coverings continues to apply indoors