My Training - Frequently asked questions
- How Who has access to Self Service bookings?
Imperial College employees will have access via the My Training responsibility in ICIS.
- How do I get into My Training?
Follow the link from the course or hub pages on the website or, if you are an ICIS user, login to ICIS and you’ll find My Training in the list of your responsibilities.
- The link to My Training isn’t working – what do I do?
Try again, or try from another computer. Note that ICIS works best with Internet Explorer version 7 or below.
If the problem persists, contact the ICT Service Desk.
- How do I search for a course?
If you know the name of the course you’re looking for, you can type it in the search box at the top of your My Training homepage. Alternatively, copy and paste the name of the course from the webpage.
You can also enter keywords into the search box and the results will return anything with the keyword(s) in the title.
If you just want to browse, you can use the catalogue tab on the top right hand side of the My Training homepage – just click one of the categories and you can navigate through to a range of courses.
- What if I can’t find what I’m looking for?
Try the College training providers’ web pages – not all courses are available to book via My Training, so you may find other courses there.
- Why do you ask for a Finance code?
For courses with a fee, please ensure you enter a Finance code as not doing so may hold up your booking.
For courses without a fee the Finance code is not essential but may be needed at a later date, for example for a cancellation fee.
- What is the Special Instructions box for?
This is where you can let the training provider know of any requirements you have that may affect your attendance on the course. For example, accessibility issues or dietary requirements.
- I get a message telling me that the date I want to book clashes and I’m already booked on a course for that date – can I proceed?
Yes – normally this message will appear if you are booked on an online course (for example, Month One Safety Training) which has extended course dates.
However, it is worth double checking on the Enrolment screen that you haven’t accidentally booked on more than one classroom-based course for the same date.
- How do I know if my booking’s gone through?
The class will appear in the list of Enrolments in your My Training homepage. If the class does not appear immediately, it should show the next time you log in.
- I’ve just booked a course, why isn’t it showing in my Enrolments?
If you’ve only just booked the course, it may take a little while to show. If the course requires approval, you’ll find it in the Requested Learning section until it gets approved.
- Who do I contact if I’ve made a mistake with my booking?
The name of the Training Provider for the course can be found within your booking.
- Why can some courses be booked through My Training and others can’t?
Courses for which there are prerequisites, or which require booking by a central contact such as a Safety representative, may not be available for Self Service.
All courses will continue to be displayed on training providers’ websites.
- Why do some courses need approval and others don’t?
Where there are limited spaces, prerequisites or costs involved, the course may be set up to require course administrator approval.
- How long does it take for a course to be approved?
Training providers aim to respond to approval requests within 24 hours. Once approved, the class will show in your Enrolments.
- How can I keep track of my current bookings?
The Enrolments section of My Training lists all of your current bookings
- How do I cancel my place?
In the same way as usual – contact the training provider of the course. Note that in some instances a cancellation fee may be chargeable – see the providers’ terms and conditions for further details.
- Can I see a list of all the courses I’ve already attended?
Yes, if you click the Learni ng History tab on the right hand side of the My Training homepage, you’ll find a list of the courses you’ve attended.
You can sort your Learning History by Start Date, Class Name or Status – just click the top of the column to sort.
- There’s a course missing from my Learning History – who do I need to tell?
If the course was run by one of the College training departments, it should show in your Learning History. Note that attendance on courses pre-2006 will show in the section of your Learning History called ‘External Learning’.
If the course was recent, it may be that the attendance details have not been updated yet – allow a couple of weeks for course attendance to be updated and if it still isn’t showing in your Learning History, contact the course provider.
If the course was local provision run by someone in your department, it may not be recorded on the database.
- What is External Learning? Can I add to it?
External Learning will contain centrally-run training pre-2006 plus any extra training that has been inputted (for example a previous First Aid qualification). At this stage, you can view but cannot add to your External Learning.