Advising and Monitoring New Lecturers - The Academic Adviser

The Academic Adviser has a vital role to play during the new appointee’s probationary period. In brief, the Adviser should offer guidance and advice on good teaching practice, curriculum development, the preparation of research applications, the management of research projects, the extent of clinical duties, the systems and procedures relevant to the job and managerial and administrative duties.
Details are contained in the Guidance Notes for Academic  Advisers, Non Clinical Lecturer/Non-Clinical Senior Lecturer/Clinical  Senior Lecturers and Clinical Lecturers. [Download button on the right hand side of this page]
The relationship between the Academic Adviser and the lecturer is very important. He/she should be someone with whom the lecturer can discuss any question or issue. If the lecturer considers  that the relationship is unsatisfactory, he/she should discuss the matter with the Head of Group (Head of Department in particular faculties) in the first instance who, in turn, should raise the  matter with the Head of Department/Division.  
An alternative Academic Adviser may be appointed if this is thought to be the best outcome. HR should be informed of any change.
The advisory role includes attending some of the lecturer’s lectures and seminars, ensuring that the compulsory courses on learning and teaching have been taken, keeping a systematic record   of progress, discussing issues with, and providing advice to, the probationer. He or she must prepare a report for the Head of Department/Division and the Head of Group (or  equivalent) at the  end of each term of probation.   
While the Academic Adviser’s role is that of guide and helper, on occasion he or she may be aware of possible concerns relating to performance or conduct that are not improving in spite of advice.  
Should this occur, he or she should alert the Head of Group (Head  of  Department  in particular faculties).

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APPENDIX B - GUIDANCE NOTE FOR ACADEMIC ADVISERS NON-CLINICAL LECTURERS AND SENIOR LECTURERS

Introduction
In conjunction with the new  lecturer’s Head of Group (Head of Department in particular faculties), as an Academic Adviser, you have a very important part to play during the lecturer’s probation.  You will be an adviser, a “friendly ear” and help to oversee progress.
In brief, your role is to offer guidance and advice on good teaching practice, curriculum development, the preparation of research applications, the management of research projects and provide information on systems and procedures about which the new lecturer needs to be acquainted.
An Academic Adviser is not the Head of Group or equivalent, or the Head of Department/Division, as these staff have a managerial role. An Academic Adviser can be a suitable member of staff from another department/division.
A lecturer is usually given three years’ probation. This may be reduced on appointment if he/she has had previous experience of lecturing in higher education. There will always be a minimum of one year.

Specific Duties
a) To attend a regular number of lectures and seminars given by the probationer during the first two years of probation (or first year, depending on length of probation);
b) To  give  guidance  on  good  and  innovative  teaching  practice  and  provide  constructive criticism where appropriate;
c) To give guidance on curriculum development and course planning;
d) To give guidance on the assessment of course work and the marking of examinations; to review a sample of the probationer’s marking and to give advice accordingly;
e) To advise the lecturer on the preparation of research grant and contract applications and the management of grants and contracts;
f) To advise on effective research student supervision;
g) To advise on the most effective methods of undertaking management and administrative duties which have been given;
h) To keep the lecturer informed of any systems, procedures, practices, or developments which may influence how the lecturer may perform his/her duties;
i) To liaise with the Head of Group, or equivalent, to ensure that the lecturer undertakes the Faculty’s learning and teaching development programme and any
compulsory management and equality-related courses.

Formal Review
j) To keep a systematic record of progress and to discuss this openly and frankly with the lecturer;  if issues of concern are identified, the Head of Group, or equivalent, should be alerted;
k) To prepare a report for the Head of Group, or equivalent, and for the Head of Department/Division, at the end of each term of probation;
l) To be involved with the Head of Department/Division and Head of Group, or equivalent, in the Mid-Probation Review which, if the probationary period is three years, will take place in the fifth term;
m) To be part of the Review Panel which undertakes the Final Review during the penultimate term of the probation. The Review Panel will recommend to the College if the lecturer’s appointment should be confirmed, whether the probationary period should be extended, or whether he/she should be dismissed.

APPENDIX D - GUIDANCE NOTE FOR ACADEMIC ADVISERS CLINICAL SENIOR LECTURERS AND CLINICAL LECTURERS

Introduction
In conjunction with the new Clinical Senior Lecturer/Clinical Lecturer’s Head of Division, as an Academic Adviser, you have a very important part to play during the Clinical Senior Lecturer/Clinical Lecturer’s probation. You will be an adviser, a “friendly ear” and help to oversee progress.
In brief,  your role is to offer guidance and advice on good teaching practice, curriculum development, the preparation of research applications, the management of research projects and  provide  information on systems and procedures about which the new Clinical Senior Lecturer/Clinical Lecturer needs to be acquainted.
An Academic Adviser is not the Head of Division or Head of Department, as these staff have a managerial role. An Academic Adviser can be a suitable member of staff from another Division, Department or external organisation.
A Clinical Senior Lecturer is usually given three years’ probation, with the exception of staff offered appointment prior to 1 April 2014 where the probationary period is usually five years.
A Clinical Lecturer is usually given one years' probation.

Specific Duties
a) To attend a regular number of lectures and seminars given by the probationary Clinical Senior Lecturer during the first two years of probation/during the Clinical Lecturer's one year probation;
b) To give guidance on good and innovative teaching practice and provide constructive criticism where appropriate;
c) To give guidance on curriculum development and course planning;
d) To give guidance on the assessment of course work and the marking of examinations; to review a sample of the probationer’s marking and to give advice accordingly;
e) To advise the Clinical Senior Lecturer/Clinical Lecturer on the preparation of research grant and contract applications and the management of research grants and contracts;
f) To advise on effective research student supervision;
g) To advise on the most effective methods of undertaking management and administrative duties which have been given;
h) To keep the Clinical Senior Lecturer/Clinical Lecturer informed of any systems, procedures, practices, or developments which may influence how the Clinical Senior Lecturer/Clinical Lecturer may perform his/her duties;
i) To liaise with the Head of Department, to ensure that the Clinical Senior Lecturer/Clinical Lecturer undertakes the Faculty’s learning and teaching development programme and any compulsory management and equality-related courses.
j) To advise on the extent of clinical duties.

Formal Review
k) To keep a systematic record of progress and to discuss this openly and frankly with the Clinical Senior Lecturer/Clinical  Lecturer; if issues of concern are identified, the Head of Department should be alerted;
l) To prepare a report for the Head of Department and Head of Division, at the end of each term of probation;
m) To prepare a report for the Head of Department and Head of Division prior to the Clinical Senior Lecturer/Clinical Lecturer's annual appraisal, which will inform the process;
n) To be involved with the Head of Department and Head of Division,  in the Mid-Probation Review which, if the probationary period is three years, will take place in the fifth term, or if the  probation period is five years will take place in the ninth term (by the 36th month of service);
o) To be part of the Review Panel which undertakes the Final Review during the penultimate term of the probation (for staff on five years’ probation this is by the 56th month of service).
The Review Panel will recommend to the College if the Clinical SeniorLecturer/Clinical Lecturer’s appointment should be confirmed, whether the probationary period should be extended, or whether he/she should be dismissed.