Green trolly luggage

Registering

You can register to travel using our preferred suppliers for air, accommodation, rail and car travel (i.e. Egencia, RedSpottedhanky and Airbnb) by completing the Travel Profile Form

The form allows Purchasing to set up your travel profile with each supplier and ensure that it is accurate and compliant.  All details requested are mandatory and all completed forms should be sent to travelsetup@imperial.ac.uk.   PhD Students: please contact your Department Administrator in the first instance as they will advise who will be your arranger for booking Egencia.  Then add the name (as we will already have their information) on the Traveller Profile Registration form in Part 2. This will speed up your registration.

You will receive a welcome email for each supplier account to be activated; this will include your username, password and a link to the supplier’s booking tool.

The means to register with other suppliers and modes of travel and transport are highlighted on the relevant pages if required.  Some supplier accounts may require the provision of further details to build your profile and enable you to travel (e.g. your passport number).

Booking travel

Once registered, you can use your business accounts to book and manage your various travel requirements.  Links to each supplier’s website and contact support numbers shown on the relevant pages.

If you are unable to access any of your accounts or supplier websites please contact travelsetup@imperial.ac.uk for assistance.

Return to Bookings, transport and visas.