First day - safety and security
Safety and Security
□ Complete the College Day One Health and Safety Induction Form when doing this you should also refer to the Day One Health and Safety Induction Guidance. Departments and Divisions may have supporting documentation: please check your departmental / divisional website. Please note that a new member of staff will not be able to obtain their ID card without providing the completed checklist.
Make new staff and students aware of:
□ Their safety responsibilities under the College Safety Management System.
The local arrangements, organisation and support for health, safety and environment (including recycling and waste disposal), in their Department / Division. Line Managers should also run through any Codes of Practice/Local Rules.
□ Highlight the Occupational Health Department computer workstation set up checklist which must be completed by the new member of staff, and advise them that they must inform the Dept DSE Assessor of any adverse findings. The checklist should be retained by the Dept / Division as per their local procedures.
□ Safety-related training needs for new staff members must be determined. The safety training required must be relevant to the Job Description. A list of training courses and booking details are available on the Safety Dept webpage.
□ If your Department / Division requires additional safety induction for certain areas i.e. labs, workshops or certain facilities, ensure this is completed as described in the Department / Divisional procedures.
□ Ensure that the new staff member knows the following:
- The following substances must not be brought onto site: radioactive substances, hazardous and or genetically modified pathogens, explosive or otherwise hazardous substances until approval has been granted (locally by your Safety Officer and centrally by the Safety Department).
- For high risk activities such as work with lasers, animals, insects, ionising radiation, hazardous pathogens or genetically modified organisms, work must not begin until the new starter has attended a centrally-run training session(s) in the College and has been registered for this type of work, and risk assessments/controls are in place. Contact the Department Safety Officer or Faculty Safety Manager for further advice.
Security ID card
□ Take the new member of staff to the ID card/Access Control office to obtain a staff ID card. The Security website provides a list of the ID card/Access Control Office opening times.
Before Security will issue an ID card, the new member of staff will need to produce:
- their contract of employment
- their completed and signed Day 1 Safety Induction Checklist