It is with Content types that instances of design and content are added to sections (pages).

Almost all elements of the website design are available to use on your sections, (the College home page excepted).

A few content types will need some input from your faculty web officer, these are clearly marked.

Each content type has a page (see links on the left) showing examples and comprehensive step by step instructions on how to add it to your page.

More information block

How to add a content type

1. Click the t4 logo top left to show the site structure view;

2. Hover the cursor over the yellow down arrow on to the page that you wish to add content and select Add content from the dropdown menu;Add a content type

3. A new page opens with a list of all the different content types. Choose the content type you require from the list. For this example, we chose General content - in this content type there are three fields. Every different content type contains a different set of fields. 

4. A new page opens with a form and editor window below it. 

  • Name - this is the behind the scenes name given to this instance of the choosen content type. It is only seen by editors of this page and as a page can contain several pieces of content, each one needs to be clearly named, so that other editors of the page can quickly identify the piece of content they need to amend or organise.
    One way may be to be to say what type of content it is, followed by a summary of the content. For example, 'General content - Instructions on adding content'.
  • Title - this field adds a Heading 2 above whatever content is added.  In the 'general content' type, it is an optional field.  You will find that it is mandatory in other content types;
  • Main body - this is where the body of your content goes, in this case an editor window - as shown in the screenshot below.

An example of how to complete the form for a piece of general content.

Add content to your general content form with the data shown in the screenshot above.

5. Hover over the box in the top right or bottom right of the screen that says, 'Add' and click the arrow next to it.  More options appear:

The add and approve option

  • Add - 'Add' adds content to your page.  The content is set in a state of 'Pending', meaning that it is saved but if your page is published to the live site, the content will not appear.  Content only appears on the live site once it has been approved...
  • Add & Approve - 'Add and Approve' adds content to your page and approves it for publishing on the live site.  The content is set in a state of 'Approved'.  This 'saves' the content an it will then appear on the live site on the hour after that section or branch has been published.
  • Save as Draft - 'Save as Draft' sets your content in a state of 'Save as Draft'. 
  • Publish Now - Adds and approves the content and automatically publishes the page with this additional content.  Once pages are published, the changes are reflected on the live web site on the hour.

Click 'Add & Approve'.

6.  A new page opens, showing you the 'tabbed view', listing the content that is on that page.  In this example, you can see the content we added as 'General content - Example'. This view will list all the content type instances added to the page.

The screen that shows the content listed in a page. To view the content you added and approved, click the t4 logo in the top left of the screen to go back to the site structure, navigate to the page you just added content, hover over the yellow drop down button, and click, 'Preview section'.  A new window will open showing the page with the content you added.

How to modify content

1. From the T4 homepage (click the t4 logo in the top left of the screen to show the site structure view) you can navigate to the section where you want to modify your content.

2. Hover the cursor over the yellow down arrow next to the appropriate section. Select 'Modify Content' from the menu.

Modify content

3. The section will open and you can now see the content types that have already been added. Click on the content type you wish to modify.

4. You can now make any necessary changes to this piece of content, making sure you save your changes when you've finished by following one of these steps:Update content

  • Update - Save the updated version of this piece of content. The content will be saved with a status of 'Pending', meaning that it is saved and available on the preview site, but if your page is published to the live site, the content will not appear. Content only appears on the live site once it has been approved...

  • Update & Approve - Save the updated version of this piece of content and approve it for publishing on the live site. The content is set with a status of 'Approved' and will appear on the preview site immediately. When the page is published it will also appear on the live site.

  • Save as Draft - Set your content with a status of 'Save as Draft'.

  • Publish Now - Save the updated version of this piece of content and approve it, then publish the page. Once pages are published, the changes are reflected on the live website on the hour.

5. Once you return to the section where the content types are listed, you'll see your updated content type with a new version number and last modified date.

Content status

How to copy or move content

Mirror, move or duplicate content 1. From the T4 homepage (click the t4 logo in the top left of the screen to show the site structure view) you can navigate to the section where you want to modify your content.

2. Hover the cursor over the yellow down arrow next to the appropriate section. Select 'Modify Content' from the menu.

3. The section will open and you can now see the content types that have already been added. Open the menu for the appropriate content type by hovering the cursor over the yellow arrow beside it. You have a number of option to choose from:

  • Modify - Make changes to the content.

  • Preview - Open the preview site on the page where this content type appears.

  • Mirror - Create a linked copy of this piece of content and place it within a section in your site structure. The two copies will be linked so that if one is updated, the other will also be updated. This is used if information needs to feature on more than one page.

  • Duplicate - Create a copy of this piece of content and place it within a section in your site structure. The two versions will be separate.

  • Move - Move this piece of content to a new location within your site structure.

  • Delete - Delete this piece of content. See the section on hiding and deleting.

  • History - View the previous versions of this piece of content. See the below section on 'How to view old versions of content'.

If you choose to mirror, duplicate or move the piece of content, the next step is always the same - you will return to the full site structure view in T4 and be asked to select the section where you want to mirror/duplicate/move the content. If you choose the same section, you will need to update the name of the content type to avoid a conflict.

Note: The status of any content that has been moved, duplicated or mirrored will be set to 'Pending' and will need to be 'Updated and Approved' and 'Published' before it appears on the live site.

How to view and roll back to previous versions

t4 keeps a record everytime a content type has been updated. This list of previous versions lasts for as long as the content exists. Each version is available to roll back to.

1. From the t4 homepage (click the t4 logo in the top left of the screen to show the site structure view) you can navigate to the section where you want to view content.

2. Hover the cursor over the yellow down arrow next to the appropriate section. Select 'Modify Content' from the menu.

3. The section will open and you can now see the content types that have already been added. Open the menu for the appropriate content type by hovering the cursor over the yellow arrow beside it. Select 'History'.

4. You can now view all the previous versions of this piece of content, including the version number, when it was last modified and by whom.

You also have the option of viewing any of these old versions on the preview site, and can choose to revert to any previous version by clicking the 'Set Active' link. Whole numbers eg. 44.0 or 43.0 are Updated and approved versions, fractions eg. 43.1 or 42.1 are Pending versions. If you're not sure of the differences between old versions, you can also view a direct comparison of them.

Screenshot

How to reorder content

1. From the T4 homepage (click the t4 logo in the top left of the screen to show the site structure view) you can navigate to the section where you want to reorder your content.

2. Hover the cursor over the yellow down arrow next to the appropriate section. Select 'Modify Content' from the menu.

3. The section will open and you can now see the content types that have already been added. By default, content types will display on a webpage in the order they have been added to the content management system.

However, you can change this order by using the arrows beside each of the content types in the section. The single up/down arrow will move the content type one place up/down in the list. The double arrow will move the content type to the top or bottom of the list.

You can also reorder sections alphabetically, Under Automatic Ordering tick the box Enabled, and then on the yellow padlock icons below the list of sections.

4. Make sure you 'Save Changes' before you finish.

Screenshot

Some examples of content types

The image below shows some different content types in action ... 1) Banner - bottom block, 2) 4 Column block, 3) Colour block, 4) Thumbnail block - sidebar, and 5) Display feed

Some content types