This Web Skills module on uploading news will give you an overview of the College News system.

It explains you how to get a news feed set up and how to add articles to it.

Uploading news menu

Difference between Main College News and Department News

Imperial College News

The Main news site shows top level campus news that is curated by the College News team from Communications and Public Affairs.

The main site features include:

  • Sections arranged by topic
  • Features
  • Latest news
  • In the Media
  • Most popular
  • Social Media and sharing
  • Commenting
  • Local news feed

Department News

Department staff can create the article and are encouraged to share local news, awards and report on events. The main features include:

  • Can appear in main News site.
  • Social media and sharing.
  • Commenting.
  • Link to other articles or web sites.

Getting a news feed

  • Speak to your Faculty Web Officer who can advise you on proceeding – as you may have a department feed already set up.
  • ASK ICT.
  • For any further help and assistance with permissions to create and edit articles email Peter Gillings.

Uploading a news article

  • Make sure you are logged in to the Imperial website.
  • Go to your Department News page.
  • Click More News at the bottom of the page.
  • Click add new article at the top of the page.
  • This will bring up the News Editor.

Before you upload

Elements to think about before you upload:
  • The text
  • Good image(s)
  • Headline (max 80 characters)
  • Teaser (max 25 characters)
  • Summary (max 150 characters)

Top tip always have the text in a word document first and get someone to check it for you.

A note on images


  • use intensively labelled diagrams.
  • use multiple graphs.
  • use obscure objects.
  • people looking away from camera.

a selection of images that should not be used in News articles


  • use group portraits, for example, people displaying awards.
  • use portraits, including research action shots.
  • use close ups of equipment or experiments.
  • use the Asset Library
  • use a simple diagram or graph.
  • use images people can relate to.

a selection of good images to use in anews article Find out more about taking or finding good images for online content.

What goes where? Key information

1. Add a title (headline max 80 characters) and summary (max 150 characters):

Title and summary screen back end and front end2. Add a teaser (max 25 characters) this can appear on your image, in the latest news sidebar or in the columns: 

Shows the teaser appearing in several areas of the site 3. Add an image, varying sizes are used across the site:

How to add an image

4. The image crop tool requires you to upload only one photo, but you must use that one image to create all the varying thumbnails, use the blue arrows to move through each screen:   All the screens requires to complete the image upload

5. Add the authors name.

Authors name box in back end and where it appears on front end


What goes where? Categorisation

1. Select a category to determine where your article will appear on the main News site:

Categorisation screen

2. Select a subcategory and add tags:

Subcategory and tags screen


3. Select if the article is a news story or a feature (features are normally longer pieces of writing):


What goes where? Links

1. Nominate related College stories:

Related College stories page 2. Add related external links:Related College stories page 3. Add related multimedia, like videos:

related mulitmedia screen 4. Add media mentions:

Media mentions screen

Publish dates, add a funder or supporter

1. Add a publish date:Publish date screen 2. Add funders and supporters:

Funders and supporters screen