Information relevant to students registered on postgraduate research programmes and affected by COVID-19 can be found below. 

PGR Guidance

Registration and deadline extensions

I’m writing up my research – will I get an extension because the College’s campuses are closed?

No. If you are in the writing up stage, you should not be significantly affected by the closure of labs and other facilities, and you should be able to submit as planned. Your viva examination may take place remotely.

I can do my research remotely – will I get an extension because the College’s campuses are closed?

No. If you don't use labs or other facilities for your research, you should be able to progress as planned. Your Early Stage Assessment, Late Stage Review and viva examination may take place remotely.

I can’t do my research remotely – will I get an extension because the College’s campuses are closed?

In the first instance, please discuss with your supervisor whether there is work that you can complete remotely, for example further reading or writing up work that has already been completed.

However, we know that the closure of labs and other facilities has a significant impact on research students who are using them. Your milestone due dates, including your thesis submission deadline, will be extended by the duration of the closure period once the College reopens – ie, if the College is closed for three months, all future assessment milestones (including your submission deadline) would be postponed by three months. 

Your department should discuss the funding implications of this extension with you.

You may also find the information published by the Research Office on the impact of Covid-19 on research funding helpful

Students on Tier 4 visas

If your submission date is extended beyond your visa expiry date, you will need to make a new Tier 4 application at some point in the future to ensure you have enough time on your visa to complete your course. The International Student Support team will assist you with a visa extension application nearer the time. 

If you have any queries relating to your current visa status and the impact of COVID-19, please contact the International Student Support team. 

I need an extension because of a reason not related to lab closures. What should I do?

If you have any concerns about your ability to submit on time, please speak to your supervisor as early as possible.

We have an existing process in place for students who have been unable to progress as expected because of circumstances outside their control. This could include health problems, caring responsibilities, or financial issues. 

If you need to seek an extension to your thesis deadline, you will need to liaise with your supervisor and submit a Late Case Request Form to the Registry for processing.  Please refer to our guidance on the College's Late Case Request Procedure

Interruptions of study

I’m currently on interruption of study – what do I need to do?

You don’t need to do anything.

Your student record will be updated 4 weeks before you are due to return to your studies, which will enable to you re-enrol via My Imperial. If you cannot access My Imperial, please contact the Registry systems team who will be able to help you.

If you are due to return from an interruption that was taken for health reasons, or you are due to return from a suspension, then your department will be in touch with you to discuss this as we may need evidence to show that you are fit to resume your studies.

If you haven’t heard from your department by 4 weeks before your planned return date from a health interruption or a suspension, please contact your departmental administrator.

 I can’t do my research remotely – should I go on interruption?

We do not recommend that research students interrupt their studies. If you are affected by the closure of a laboratory or other research facility, your milestone due dates will be extended by the duration of the closure period once the College reopens. Please see section on registration and deadline extensions for more information.

I want to take an interruption of studies to work on a research project related to COVID-19 or to return to clinical practice – what do I need to do?

Please speak to your personal tutor, postgraduate tutor, senior tutor, or other member of department staff to discuss this in the first instance. An interruption of studies needs approval from your department. If the department approves the request they will need to notify the Student Records team within Registry.

Doctoral assessments and examinations

While the use of telephone or video-conferencing is not normally permitted at doctoral assessments and examinations, appropriate adjustments can now be considered to ensure the assessment is able to proceed as planned.

For further information, please refer to the College's Guidance regarding doctoral assessments and examinations affected by coronavirus