Please note: This content is reviewed every week. If there has been an update to the content within the last fortnight there will be an asterisk (*) next to the relevant question. Each answer will display the dates when it was last updated and reviewed, e.g. (Updated 01/03/19 | Reviewed 08/03/19).

EU Settlement Scheme

Do I need to apply for settled/pre-settled status through the EU Settlement Scheme?*

If you are an EU/EEA/Swiss citizen or a non-EEA citizen family member and wish to retain your right to live, work and/or study in the UK you will need to apply for settled/pre-settled status through the EU Settlement Scheme. To be able to apply you will need to be resident in the UK by 31 December 2020, or the day the UK leaves the EU in the event of a no deal Brexit, and apply by 30 June 2021, or 31 December 2020 in the event of a no deal-Brexit.

Please note:

  • Individuals with EEA Permanent Residence - you will unfortunately need to apply to swap your EEA Permanent Residence for UK Settled Status (unless you choose to apply for and are granted British Citizenship before 30 June 2021/31 December 2020) however it will be free to apply and you will not need to evidence your residence again.
  • Non-EEA citizen family members of EEA citizens – you will need to apply even if your British/EEA citizen relation does not need to.
  • Irish citizens – you are not required to apply but may choose to do so if you wish.
  • Individuals with Indefinite Leave to Remain (ILR) - you will not need to apply however you may choose to swap your ILR for UK Settled Status e.g. if your ILR stamp is in an expired passport or you might need to spend time out of the UK in the future, as settled status will allow you to spend up to 5 years instead of 2 years outside the UK without losing your status. It will be free to apply and you will not need to evidence your residence again.
  • Individuals with British Citizenship – you will not need to apply.
  • Members of staff granted British Citizenship - please take your British passport to the HR Staff Hub so that they may take a copy for your file and update your nationality to British in the HR System for work purposes.
  • EU/EEA/Swiss /UK nationals working in Europe – you are likely to be covered by reciprocal arrangements, subject to the Withdrawal Agreement being approved. In the event of a no deal Brexit, the government has confirmed that it will continue to preserve rights of UK nationals and access to services in the EU wherever possible.
  • EU/EEA/Swiss staff working in the UK & resident in Europe (frontier workers) - you may continue to frontier work in the UK. You will be able to enter the UK using your passport and/or* national identity card until the end of the transition period. You may be resident in the UK for sufficient periods to be eligible for the Settlement Scheme. If not then you may require a separate UK immigration status which will allow you to continue frontier working after exit. Further details about the documents required after 30 December 2020 are expected in due course.

*The UK government has indicated that it will stop accepting national identity cards for entry to the UK for EEA citizens who arrive in the UK after Brexit during 2021 (31 December 2025 for Swiss citizens). Although notice of the change will be given, we would recommend that EU/EEA/Swiss citizens without a passport apply for one asap.

(Updated 28/10/19 | Reviewed 07/11/19)

Will I receive settled or pre-settled status?

  • If you have 5 years’ continuous residence in the UK by the relevant date you will normally be granted settled status. This can be any 5 year period of continuous residence providing you have not been absent from the UK for a period of more than 5 consecutive years since completing that 5 year period.
  • If you are living in the UK but have not acquired 5 years’ continuous residence by the relevant date you will normally be granted pre-settled status.
  • Continuous residence means that you’ve been in the UK for at least 6 months in any 12 month period for 5 years in a row.
  • Settled/pre-settled status will allow you to:
 
Settled statusPre-settled status

stay in the UK for as long as you like

stay in the UK for 5 years

apply for British citizenship, if you’re eligible

apply for settled status (free of charge) as soon as you’ve got 5 years’ continuous residence

work in the UK

work in the UK

use the NHS

use the NHS

enrol in education or continue studying

enrol in education or continue studying

access public funds such as benefits and pensions, if you’re eligible for them

access public funds such as benefits and pensions, if you’re eligible for them

travel in and out of the UK

travel in and out of the UK

leave the UK for up to 5 consecutive years without losing your right to return

leave the UK for up to 2 consecutive years without losing your right to return. You will however need to maintain your continuous residence if you want to qualify for settled status.

Children born in UKChildren born in UK

after you receive Settled Status will automatically be granted British citizenship

before you receive Settled Status will be granted the same status as you and can apply for registration as a British citizen before age 18

Children born outside UK will be granted the same status as you

Children born in UK will be granted the same status as you

(Updated 30/08/19  | Reviewed 07/11/19)

When can I apply for settled/pre-settled status?

To be able to apply you will need to:

  • be resident in the UK by 31 December 2020, or the day the UK leaves the EU in the event of a no deal Brexit
  • apply by 30 June 2021, or 31 December 2020 in the event of a no deal-Brexit
  • be an EU/EEA/Swiss citizen and have a valid passport or national identity card; or
  • be a non-EEA citizen family member and have a valid passport, a biometric residence card or a biometric residence permit.
  • complete a simple online application (see How can I apply for settled/pre-settled status? FAQ).

If you wish to apply from outside the UK, free of charge and based on your previous residence in the UK, without needing to travel to the UK to make an online application, please refer to the Home Office guidance.

If you have less than 5 years’ continuous residence, you may choose either to wait until you acquire 5 years’ continuous residence (providing you will achieve this before 30 June 2021, or 30 December 2020 in the event of a no deal Brexit) and apply for settled status at that time or apply for pre-settled status now and apply for settled status (free of charge) once you acquire 5 years’ continuous residence.

(Updated 24/04/19 | Reviewed 07/11/19)

How can I apply for settled/pre-settled status?*

If you are eligible  (see When can I apply for settled/pre-settled status? FAQ) and wish to apply, you will need to:

1)      Verify your identity by either:

A) using the ‘EU Exit: ID Document Check’ app on an Android phone or *iPhone 8 or above (biometric documents only); or

*The Home Office has announced that the app will be available for the iPhone 7 following an upcoming iOS software update.

B) sending your documents by post, and uploading your photo using the online application (you can take this yourself). Your documents will be returned to you as soon as they have been scanned.

1 A) Verify your identity using the ‘EU Exit: ID Document Check’ app on an Android phone or *iPhone 8 or above

  • You must complete this step first before attempting to complete your online application.
  • Before you start you will need:

a)       Your biometric passport or national identity card (EU/EEA/Swiss citizens) or your biometric passport or biometric residence card/permit (non-EEA citizens)

b)       Your mobile phone

c)       To download the Home Office EU Exit: ID Document Check app to verify your identity.

  • This is currently only available to download on an Android phone or *iPhone 8 or above - an easy way to check if your device can use this app is if contactless Near-Field Communication (NFC) technology is available within its settings.
  • If you do not have an Android phone or *iPhone 8 or above: 
    • You may wish to use a family member/friend’s device. There are no security risks in doing this and your data is not stored on the device.
    • A number of Android devices are available at the ICT Service Desk/Tech Bar which is located on the First Floor (just past the main staircase), Central Library, South Kensington Campus, and is open 08.30 - 18.00 weekdays – no appointment necessary.
  • You can also visit one of the organisations offering to scan your document for you. You’ll need to book an appointment and you may have to pay a fee.
  • For further support please refer to the What support can I get from Imperial? FAQ.
  • Accept the T&Cs
  • Scan the photo page of your biometric passport or national identity card (EU/EEA/Swiss citizens) or your biometric passport or biometric residence card/permit (non-EEA citizens)
  • Enter your mobile number (you will need to change from the default US option)/email then enter the PIN number you receive
  • Check your biometric document’s information which contains a biodata chip. Please note: this can be slightly tricky so please follow the instruction below carefully:
    • Press the Check Now button first, then place the device on top of your biometric document and do not move it until the check has been completed.
    • Do not proceed with your application until you have completed the identity check otherwise you will be asked to send your passport to the Home Office.
    • Members of staff who experience difficulties should contact the HR Compliance team for assistance.
  • Scan your face
  • Take a photo of yourself
  • Check the summary
  • Submit information
  • After using the app to verify your identity, you will be sent an email asking you to verify your email address and continue your application online.  
  • You can complete the rest of the application either on that device or on any smartphone, laptop or computer.
  • We are aware that some individuals have experienced difficulties when using Internet Explorer and that it may therefore be better to use an alternative browser such as Google Chrome, Safari, Firefox, etc

 2)    Complete your online application 

  • Before you start you will need:

a)       To have completed Step 1A) if you wish to Verify your identity using the ‘EU Exit: ID Document Check’ app on an Android device or iPhone 8 or above.

b)      Your biometric passport or national identity card (EU/EEA/Swiss citizens) or your biometric passport or biometric residence card/permit (non-EEA citizens)

c)       Your mobile phone

d)      Your Permanent Residence (PR) or Indefinite Leave to Remain (ILR) document, if you already hold this status

e) If you are a non-EU/EEA citizen family member, proof of your relationship to your EU/EEA family member

f) If you are applying on behalf of your  child, proof of your relationship to your child

g)      Your National Insurance number – if you have one

  • You will then need to enter the following information (and upload any additional evidence if requested):
  • ID type - passport number, DoB
  • Enter your mobile number/email then enter security code
  • Application type – dual nationality, Permanent Residence (PR), Indefinite Leave to Remain (ILR), non-EEA citizen family member
  • Personal details - address, other name, National Insurance (NI) number
  • Criminal convictions & extremist activity check - complete the Yes/No declaration
    • Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU/EEA/Swiss citizens and their family members.
    • You may still get settled/pre-settled status even if you do have convictions. This will be judged on a case-by-case basis.
  • Answer 3 security questions in case of difficulties accessing your application at a later date
  • Submit your application
  • The result of your continuous residence check will be displayed straightaway.
    • The system uses your NI number to check your tax (HMRC) and benefits (DWP) data to work out how long you have been resident in the UK
    • If you have provided proof that you have a valid PR or ILR document, you will be exempt from the continuous residence check.
    • If you agree with the result of your continuous residence check, accept and submit to complete your application.
    • If you disagree with the result of your continuous residence check, or where your residence cannot be proven automatically in this way, you will need to upload additional evidence of your residence.
      • If the results detail the exact number of years and months that are missing then you will only need to upload additional evidence to cover the relevant dates. If not then you will need to provide evidence for the full 5 year period.
      • If you do not have all the documentary evidence available we recommend that you save and close your application at this stage. Once you have all the documentary evidence you need you can return to your application, upload the evidence and submit to complete your application.
    • You will not need to provide evidence of your entire residence in the UK, only for the period that proves you’re eligible for settled/pre-settled status.
  • After you apply
    • You will receive an email confirming receipt of your application, which will explain how long applications are taking to process.
    • The Home Office will contact you directly if they have a query about your application or require more evidence.
    • Once processed, you will receive an email confirming your status and how to access this digitally. You will not get a physical document unless you’re from outside the EU and do not already have a biometric residence card.
    • You must keep your details up to date, for example if you get a new passport.
    • If you are granted pre-settled status you will be able to apply for settled status (free of charge) once you acquire 5 years’ continuous residence and the Home Office system has been updated to allow such applications.
    • The Home Office is looking to approve all applications however if your application is unsuccessful, you can appeal the decision. You can also reapply as many times as you want to before the final deadline for applications.

(Updated 28/10/19  | Reviewed 07/11/19)

What support can I get from Imperial?*

The College’s support package

Please find below details of the support package the College has set up to help you make an application to the Home Office for settled/pre-settled status under the EU Settlement Scheme.

FAQs

  • These FAQs will be updated with relevant information as further details and/or clarifications become available. 

Advice and Support

  • Access to an Android device to complete the ID document check (if you do not have access to an Android phone or *iPhone 8 or above)

  • You may wish to use a family member/friend’s device. There are no security risks in doing this and your data is not stored on the device.
  • A number of Android devices are available at the ICT Service Desk/Tech Bar which is located on the First Floor (just past the main staircase), Central Library, South Kensington Campus, and is open 08.30 - 18.00 weekdays – no appointment necessary.
  • Members of staff who experience difficulties with making their application should contact the HR Compliance team for assistance.
  • You can also visit one of the organisations offering to scan your document for you. You’ll need to book an appointment and you may have to pay a fee.
  • Additionally, the Home Office has set up an EU Settlement Scheme Resolution Centre to answer questions you may have about your application,  telephone 0300 123 7379 or +44 (0)203 080 0010 or use the EU Settlement Scheme contact form
  • An assisted digital service is available for those who do not have the appropriate access, skills or confidence to complete the online application form.

Financial support

  • It is free to apply to the EU Settlement Scheme.
  • Assistance with payment of other immigration application fees for members of staff and/or their dependants is available, as outlined in the College’s expenses policy, which allows either for departments to reimburse UK immigration application fees at their discretion or for a salary advance to support payment of application fees and legal support costs where necessary.

Further information

We know that the EU Referendum decision has caused many of our staff great uncertainty as we employ many diverse nationalities in our community.  Members of staff can contact brexit.advice@imperial.ac.uk if there is any further information that would be helpful and we will attempt to respond to queries as soon as practicable. We are committed to making this time of transition as painless as possible for our staff.

(Updated 28/10/19 | Reviewed 07/11/19)

Can my family members apply?*

Family members living in the UK will be eligible to apply as outlined in the When can I apply for settled/pre-settled status?FAQ.

Please note that:

  • If you have already applied for settled/pre-settled status then your family members will be able to link their applications to yours so that these applications can be considered together. For more information please refer to the Home Office guidance on making applications for non-EEA family members and children.
  • Close family members (a spouse, civil partner, durable partner, dependent child or grandchild, and dependent parent or grandparent) living overseas will be able to join EU/EEA/Swiss citizens resident in the UK, where the relationship existed before Brexit (or where a child was born overseas after this date) and continues to exist when the family member applies to come to the UK. 
  • Applications would need to be made by 31 December 2020, or 29 March 2022 in the event of a no deal Brexit.
  • Where the relationship begins after 31 December 2020, family members will be subject to the immigration rules in place at the time. 

(Updated 28/10/19 | Reviewed 07/11/19)

Can I apply for British Citizenship?

Should you wish to apply for British Citizenship you will be able to do so:

1)       subject to meeting the standard eligibility criteria; and

2)       depending upon when you attained your permanent UK immigration status, as outlined below:

  • If you have been granted Settled Status/Indefinite Leave to Remain (ILR) status through the EU Settlement Scheme (i.e. from 15 November 2018 onwards) You will need to hold this status for 12 months before making an application for British citizenship
  • If you have previously been granted *EEA Permanent Resident status and applied on the basis of:
    • 6 years’ continuous residence You can make an application for British citizenship immediately
    • 5 years’ continuous residence You will need to hold this status for 12 months before making an application for British citizenship
    • If you are intending to apply for and are granted British Citizenship before 30 June 2021, or 30 December 2020 in the event of a no deal Brexit, then you would not need to apply to swap your EEA Permanent Residence for Settled Status. If not or if for any reason you were not granted British Citizenship then you would need to apply for Settled Status however it would be free to apply and you would not need to evidence your residence again.
    • If you have previously been granted *Indefinite Leave to Remain (ILR) status (i.e. before your country joined the EU) You can make an application for British citizenship immediately
    • If you are applying on the basis of being married to or the civil partner of a British citizen you can make an application for British Citizenship immediately if:
      • You have been granted Indefinite Leave to Remain (ILR) status; or
      • You have 5 years’ continuous residence in the UK

*Please note that these rules apply irrespective of whether or not you have since applied for Settled Status via the EU Settlement Scheme.

More information is available from the Government website on British citizenship.

Members of staff granted British Citizenship - please take your British passport to the HR Staff Hub so that they may take a copy for your file and update your nationality to British in the HR System for work purposes.

(Updated 30/08/19 | Reviewed 07/11/19)