Please note: This content is reviewed regularly. If there has been an update to the content within the last fortnight there will be an asterisk (*) next to the relevant question. Each answer will display the dates when it was last updated and reviewed, e.g. (Updated 07/09/20 | Reviewed 20/11/20).

EU Settlement Scheme

Do I need to apply for settled/pre-settled status through the EU Settlement Scheme?

If you are an EU/EEA/Swiss citizen or a non-EEA citizen family member who has been resident in the UK since before 11pm on 31 December 2020 you will need to apply for EU Settled/Pre-Settled Status through the EU Settlement Scheme (before 30 June 2021), if you have not already obtained this status, in order to retain your right to live and work in the UK.

A full list of who should apply is available on the GOV.UK website, however, please note the following:

  • If you hold EEA Permanent Residence you will need to apply to swap your EEA Permanent Residence for EU Settled Status (unless you choose to apply for and are granted British Citizenship before 30 June 2021). It is free to apply and you will not need to evidence your residence again.
  • If you are a non-EEA citizen family members of an EEA citizens you will need to apply even if your British/EEA citizen relation does not need to.
  • If you have already obtained settled status under the EU Settlement Scheme, you do not need to take any further action.
  • If you have already obtained pre-settled status under the EU Settlement Scheme, you will need to apply for settled status when you acquire 5 years’ continuous residence.
  • Please note: If you have less than 5 years’ continuous residence, you may choose either to wait until you acquire 5 years’ continuous residence (providing you will achieve this before 30 June 2021) and apply for settled status at that time or apply for pre-settled status now and apply for settled status (free of charge) once you acquire 5 years’ continuous residence.
  • If you are an Irish citizen you do not need to apply but may choose to do so if you wish e.g. if you have a non-EEA citizen family member who needs to apply, it may assist their application if you make an application before they do so that they can link their application to yours.
  • If you hold Indefinite Leave to Remain (ILR) you do not need to apply however you may choose to swap your ILR for UK Settled Status e.g. if your ILR stamp is in an expired passport or you might need to spend time out of the UK in the future, as settled status will allow you to spend up to 5 years instead of 2 years outside the UK without losing your status. It is free to apply and you will not need to evidence your residence again.
  • If you have been granted British Citizenship you do not need to apply. If you have not already done so please provide a copy of your British passport to the HR Staff Hub so that they may add it to your file and update your nationality to British in the HR System for work purposes.

(Updated 06/01/21 | Reviewed 26/02/21)

Will I receive settled or pre-settled status?

  • If you have had 5 years’ continuous residence in the UK before 31 December 2020 you will normally be granted settled status. This can be any 5 year period of continuous residence providing you have not been absent from the UK for a period of more than 5 consecutive years since completing that 5 year period.
  • If you are living in the UK but did not acquire 5 years’ continuous residence by 31 December 2020 you will normally be granted pre-settled status. You will then need to apply for settled status when you acquire 5 years’ continuous residence.

Please note: If you have less than 5 years’ continuous residence, you may choose either to wait until you acquire 5 years’ continuous residence (providing you will achieve this before 30 June 2021) and apply for settled status at that time or apply for pre-settled status now and apply for settled status (free of charge) once you acquire 5 years’ continuous residence.

(Updated 06/01/21 | Reviewed 26/02/21)

Am I eligible to apply for settled/pre-settled status?

To be eligible to apply you will need to:

  • be an EU/EEA/Swiss citizen or a non-EEA citizen family member
  • have been resident in the UK or entered the UK before 11pm on 31 December 2020

Please note: You can apply from outside the UK as long as you have been continuously resident in the UK for at least 6 months within the last 12 months (before 31 December 2020) (or qualify for a coronavirus-related exemptionand apply by 30 June 2021.

(Updated 06/01/21 | Reviewed 26/02/21)

How can I apply for settled/pre-settled status?

If you are eligible (see Am I eligible to apply for settled/pre-settled status? FAQ) and wish to apply, you will need to apply online and provide:

  • proof of your identity 
  • proof of your continuous residence
  • declare any criminal convictions
  • proof of your relationship to your EEA relation, if you are a non-EEA family member

Full details about what you’ll need to apply are available on the GOV.UK website however please note the following:

1) If you choose to prove your identity using the Home Office EU Exit: ID Document Check app on an Android phone or iPhone 7 or above, you must complete this step first before attempting to complete your online application.

 Before you start you will need:

  • Your biometric passport or national identity card (EU/EEA/Swiss citizens); or 
  • your biometric passport or biometric residence card or permit (non-EEA citizens)
  • *An Android phone or iPhone 7 or above 
  • To download the Home Office EU Exit: ID Document Check app from the Google Play or Apple App Store. 
  • Your own mobile phone (if using an Android phone or iPhone 7 or above that is not your own)

 If you do not have an *Android phone or iPhone 7 or above

  • You may wish to use a family member/friend’s device. There are no security risks in doing this and your data is not stored on the device.
  • A number of Android devices are available at the ICT Service Desk which is temporarily located on the 4th Floor of the Sherfield Building, South Kensington Campus, and is open 09.30 - 17.00 weekdays. Please note in-person support is closed at present - please contact 0207 594 9000 if your issue is urgent.
  • You can also visit one of the organisations offering to scan your document for you. You’ll need to book an appointment and you may have to pay a fee.
  • For further support please refer to the What support can I get from Imperial? FAQ. 

 

When proving your identity, please follow the using the Home Office EU Exit: ID Document Check app instructions however please note the following:

  • After you scan the photo page of your biometric document you will be asked to enter your own mobile number (you will need to change from the default US option) and/or email then enter the PIN number you receive
  • When checking your biometric document’s information, it can sometimes be tricky for your phone to read the biometric chip. We have found it usually works best to click the Check Now button first, then place the device on top of your biometric document and not move it until the check has been completed. The app will allow you a number of attempts before it locks you out. If this happens, stop and try again another day.
  • Do not proceed with your application until you have completed the identity check otherwise you will be asked to send your passport to the Home Office.
  • Members of staff who experience difficulties should contact the Staff Compliance team for assistance.
  • You will be sent an email asking you to verify your email address and continue your application online.  You can complete the rest of the application either on that device or on any smartphone, laptop or computer. Please be aware that some individuals have experienced difficulties when using Internet Explorer and that it may therefore be better to use an alternative browser such as Google Chrome, Safari, Firefox, etc

 

2) Complete your online application 

 

You will then need to enter the following information (and upload any additional evidence if requested):

  • ID type - passport number, DoB
  • Enter your mobile number/email then enter the security code you receive
  • Application type – dual nationality, Permanent Residence (PR), Indefinite Leave to Remain (ILR), non-EEA citizen family member
  • Personal details - address, other name, National Insurance (NI) number
  • Criminal convictions & extremist activity check - complete the Yes/No declaration
  • Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU/EEA/Swiss citizens and their family members.
  • You may still get settled/pre-settled status even if you do have convictions. This will be judged on a case-by-case basis.
  • Answer 3 security questions in case of difficulties accessing your application at a later date
  • Submit your application
  • The result of your continuous residence check will be displayed straightaway.
  • The system uses your NI number to check your tax (HMRC) and benefits (DWP) data to work out how long you have been resident in the UK
  • If you have provided proof that you have a valid PR or ILR document, you will be exempt from the continuous residence check.
  • If you agree with the result of your continuous residence check, accept and submit to complete your application.
  • If you disagree with the result of your continuous residence check, or where your residence cannot be proven automatically in this way, you will need to upload additional evidence of your residence.
  • If the results detail the exact number of years and months that are missing then you will only need to upload additional evidence to cover the relevant dates. If not then you will need to provide evidence for the full 5 year period.
  • If you do not have all the documentary evidence available we recommend that you save and close your application at this stage. Once you have all the documentary evidence you need you can return to your application, upload the evidence and submit to complete your application.
  • You will not need to provide evidence of your entire residence in the UK, only for the period that proves you’re eligible for settled/pre-settled status.

 Please note: You can apply from outside the UK as long as you have been continuously resident in the UK for at least 6 months within the last 12 months (before 31 December 2020) (or qualify for a coronavirus-related exemptionand apply by 30 June 2021.

 

3)    After you apply

  • You will receive an email confirming receipt of your application, which will explain how long applications are taking to process.
  • The Home Office will contact you directly if they have a query about your application or require more evidence.
  • Once processed, you will receive an email confirming your status and how to access this digitally. You will not get a physical document unless you’re from outside the EU and do not already have a biometric residence card.
  • You must keep your details up to date, for example if you get a new passport.
  • If you are granted pre-settled status you will be able to apply for settled status (free of charge) once you acquire 5 years’ continuous residence.
  • The Home Office is looking to approve all applications however if your application is unsuccessful, you can apply for an administrative review or appeal the decision. You can also reapply as many times as you want to before the final deadline for applications.

(Updated 06/01/20 | Reviewed 26/02/21)

What support can I get from Imperial?

The College’s support package

Please find below details of the support package the College has set up to help you make an application to the Home Office for settled/pre-settled status under the EU Settlement Scheme.

 Advice and Support

  • Access to an Android device to complete the ID document check if you do not have access to an Android phone or iPhone 7 or above.
  • You may wish to use a family member/friend’s device. There are no security risks in doing this and your data is not stored on the device.
  • A number of Android devices are available at the ICT Service Desk which is temporarily located on the 4th Floor of the Sherfield Building, South Kensington Campus, and is open 09.30 - 17.00 weekdays. Please note that you will need to book an appointment using the online booking form.
  • Members of staff who experience difficulties with making their application should contact the Staff Compliance team for assistance.
  • You can also visit one of the organisations offering to scan your document for you. You’ll need to book an appointment and you may have to pay a fee.
  • Additionally, the Home Office EU Settlement Scheme Resolution Centre can provide help with your application,  telephone 0300 123 7379 or +44 (0)203 080 0010 or use the EU Settlement Scheme online form
  • Assisted digital support is available for those who do not feel confident using a computer or mobile device or do not have internet access.

 Financial support

  • It is free to apply to the EU Settlement Scheme.
  • Assistance with payment of other immigration application fees for members of staff and/or their dependants is available, as outlined in the College’s expenses policy, which allows either for departments to reimburse UK immigration application fees at their discretion or for a salary advance to support payment of application fees and legal support costs where necessary.

(Updated 16/12/20 | Reviewed 26/02/21)

Can my family members apply for settled/pre-settled status?

  • Family members living in the UK can apply as follows:
  • Adult family members who are EU/EEA/Swiss citizens or non-EEA citizens should make their own application. 
  • Child family members who are EU/EEA/Swiss or non-EEA citizens can either make their own application or have one of their EU/EEA/Swiss citizens parents make an application for them.

Please note: if you have already applied for settled/pre-settled status then your family members will be able to link their applications to yours so that these applications can be considered together.

  • Close family members (a spouse, civil partner, unmarried partner, dependent child or grandchild, and dependent parent or grandparent) living overseas will be able to join EU/EEA/Swiss citizens resident in the UK before 31 December 2020, where the relationship existed before 31 December 2020 (or where a child was born overseas after this date) and continues to exist when the family member applies to come to the UK. 
  • Where the relationship has begun after 31 December 2020, family members will be subject to the new immigration system

(Updated 05/01/21 | Reviewed 26/02/21)

Can I apply for British Citizenship?

Should you wish to apply for British Citizenship you will be able to do so:

1)       subject to meeting the standard eligibility criteria; and

2)       depending upon when you attained your permanent UK immigration status, as outlined below:

  • If you have been granted Settled Status/Indefinite Leave to Remain (ILR) status through the EU Settlement Scheme (i.e. from 15 November 2018 onwards) You will need to hold this status for 12 months before making an application for British citizenship
  • If you have previously been granted *EEA Permanent Resident status and applied on the basis of:
  • 6 years’ continuous residence You can make an application for British citizenship immediately
  • 5 years’ continuous residence You will need to hold this status for 12 months before making an application for British citizenship
  • If you are intending to apply for and are granted British Citizenship before 30 June 2021, then you would not need to apply to swap your EEA Permanent Residence for UK Settled Status. If not or if for any reason you were not granted British Citizenship then you would need to apply for Settled Status before 30 June 2021. It would be free to apply and you would not need to evidence your residence again.
  • If you have previously been granted *Indefinite Leave to Remain (ILR) status (i.e. before your country joined the EU) You can make an application for British citizenship immediately
  • If you are applying on the basis of being married to or the civil partner of a British citizen you can make an application for British Citizenship immediately if:
  • You have been granted Settled Status/Indefinite Leave to Remain (ILR) status; and
  • You have 3 years’ continuous residence in the UK

*Please note that these rules apply irrespective of whether or not you have since applied for Settled Status via the EU Settlement Scheme.

If you are granted British Citizenship please provide a copy of your British passport to the HR Staff Hub so that they may add it to your file and update your nationality to British in the HR System for work purposes.

(Updated 16/12/20 | Reviewed 26/02/21)