Terms of Reference

The Digital Education Recording Policy Working Group was a task and finish group which submitted its recommendations to Provost's Board in April 2021.


  • Consul (Chair) – Martyn Boutelle
  • Interim Vice-Provost Education and Student Experience - Emma McCoy (Faculty of Natural Sciences)
  • Academic representative - Giordano Scarciotti (Engineering)
  • Academic representative – Helen Ward (Medicine)
  • Academic representative – David Lefevre (Business School)
  • HR representative – Audrey Fraser
  • Central Secretariat representative – John Neilson
  • Student representative - Michaela Flegrova (DP Education)
  • UCU representative – Michael McGarvey
  • Secretary – Bridget McNulty (Management Trainee, Office of the President/Provost)

Terms of Reference

  • To prepare a draft College policy for the use of digital educational resources, to include all digital educational outputs that the College produces or will produce as part of delivering greater online and mixed mode education;
  • To consider advice and guidance on employment law issues and legal requirements;
  • To consult with the staff and student community in developing the policy and on the draft policy; and
  • To take recommendations for the policy to Provost’s Board


The Group will report to Provost’s Board.


  • Policy requirements defined, drafted, and discussed: August to early September
  • Initial draft policy presented to Provost’s Board for comment: Late September
  • Consultation with staff: November
  • Policy along with options finalised: December/January
  • Recommendations submitted to Provost’s Board: April 2021

Ways of working

The working group will follow these ways of working:

  • To solely communicate and share information agreed at the meeting by the Chair;
  • To consider best practice from across the sector;
  • To achieve the agreed timelines, the quorum of the meeting will be the Chair (MGB), Central Secretariat (JN) and HR representative (AF). Members unable to attend a meeting may provide written input/feedback.