Zoom is a virtual meeting software. Imperial has an equivalent meeting software licensed, paid for, checked and supported by the ICT Department: Microsoft Teams, which provides equivalent functionality, if not more. Therefore Zoom (or any other virtual meeting / collaboration / conferencing software) should not normally be used to conduct College work, including teaching and research. Zoom and any other meeting software are not supported by ICT, and we cannot guarantee that data shared and discussions held on this platform are secure and/or in compliance with the General Data Protection Regulations (GDPR). 

The College has a responsibility to protect personal data in line with the Data Protection Act 2018, based on General Data Protection Regulations (GDPR). Therefore, College’s Information Security Policy states that services not provided by the College should not be used for College work:

“10.2 Sensitive data must not be stored on or communicated through services which are not provided by the College such as personal email (Gmail, Hotmail etc…) or web-based ‘cloud’ storage services (e.g. Google Apps, Dropbox).

11.4 11.4 College business should be conducted only on information services provided by the College. Using non-College information services to carry out College business puts College data at risk and therefore is not allowed…"

Microsoft Teams is part of our Office365 provision, and it facilitates collaboration in a secure way, and can be scaled to work with a large number of users as needed. For example, Microsoft Live Events can be used to facilitate virtual sessions for up to 10,000 users. Visit our Microsoft Teams web page for access, along with tutorials and other resources.