Recordings can be added to Panopto using various methods, depending on the device being used. All have the advantage of being able to record multiple streams of content: you can capture video, audio, an overhead visualiser, the computer desktop and a PowerPoint presentation all in one recording. These can then all be edit and viewed simultaneously by students in the Panopto web viewer.

  • Personal Recorder - The Personal Recorder is pre-installed on many Imperial College lecture theatre lectern machines and can also be downloaded and installed onto a personal device.
  • Panopto CapturePanopto Capture can be used for web browser-based recordings, without needing to install recording software
  • Remote Recorder – Scheduled recordings are made on remote recorders installed on lectern machines in certain teaching spaces 
  • Upload media – Video and audio files can be uploaded from your device to Panopto. Please see the Panopto support site for further information.


If you need guidance on the best-suited method for recording your content, please contact your Faculty Ed-Tech team

Create a recording

Set up the personal recorder

Firstly, make sure all the equipment that you plan to use is connected and turned on before launching the Panopto Personal Recorder.

The Panopto Personal Recorder requires an audio input to record. Even if you do not plan to record any sound, ensure that you have a microphone enabled.

If you are using a campus lectern machine, wireless microphones are located either near the lectern or are available from the departmental office that manages the room

If the light on the microphone is flashing red it is muted: press the button on the microphone once and to un-mute it and will then flash green. 

The Panopto Personal Recorder app will be located on the desktop of the machine you are using. If you are unable to locate it on the desktop, search the machine for “recorder.exe” or “Panopto”.


After opening the app you will be asked to enter your Imperial College username and password. Enter these and select Log In.

Recording with a Windows PC

To use the Panopto personal recorder on a Windows PC, follow the steps below:

  1. Connect your audio-visual equipment before you open Panopto. Make sure you have a built in or external microphone or Panopto will not work.
  2. Locate the Panopto icon on your desktop and double click on it.
  3. Select Sign in. This will open a web browser in which you will be asked to enter your Imperial username and password and confirm if you wish to launch the personal recorder application. 
  4. Once the app has launched, under Folder choose a destination for your recording from your assigned folders by clicking the arrow in the top right-hand corner.
  5. Enter the title of your session in the Name field. This is the name that will appear to viewers.
  6. In the Primary Sources section, select either your built in webcam or an external camera as the recording device for video.
  7. For Audio, select either built in microphone or external microphone as the recording device for audio under Primary Sources. Most Windows machines will include Stereo Mix as an option, this will record all audio that emanates from the machine as one source. Alternatively, you can tick the Capture Computer Audio box below. To ensure the audio is working correctly, make sure that you can see green, yellow and red bars appearing on the right-hand side of the video panel. These represent the recording level.
  8. If required, Select Capture PowerPoint under Secondary Sources. This will give you the option to open a PowerPoint Presentation via the Open a Presentation button in the main capture area. See the above tab for additional guidance on using PowerPoint with Panopto

    Note: To avoid problems with processing recordings, ensure that the PowerPoint file that you are using is saved locally on your machine (i.e. on the desktop), not launched from the internet or an email.

  9. If required, select Capture Main Screen. Please be aware that this will capture everything that is displayed on your computer screen.
  10. Click on Add Another Video Source to add other sources as required. To remove a source, select the (X) on the main display area.
  11. When you are ready to record, click the Record button.
  12. During recording, you can Pause and Resume (F8 for Start, F9 for Pause, F10 for Stop) the recording if needed. Pausing a recording in Panopto does not stop the recording, instead, a crop is automatically inserted in the editor and you can change the crop at a later time if you wish e.g if you pause the recording and forget to resume, your lecture is not lost and you can reduce the size of the crop appropriately in the editor.
  13. When finished, select the Stop button or use the shortcut keys.
  14. Select Upload when the Recording Complete message pops up.
  15. You will be taken automatically to the Manage Recordings tab. This screen shows the status of recordings that have been made on this machine and their progress with uploading to the Panopto Server. From here you can access the session directly via the Share, Edit and View links.

For further details on making a Panopto recording on a PC, please see the Panopto support page.

Note: Panopto will continue to upload your recordings providing the machine you used to record is turned on and has an internet connection. There is no need to remain logged on after completing a recording.  

Recording with a Mac

To use the Panopto Personal Recorder with a Mac, follow these steps:

  1. Connect your audio-visual equipment before you open Panopto. Make sure you have a built in or external microphone or Panopto will not work.
  2. Locate the Panopto icon on your desktop and double click on it.
  3. Enter your College username and password and click Login.
  4. Click on Create a new recording.
  5. Choose a Folder, click the drop-down menu and select your folder.
  6. Give the session a title. (The date and time are entered as the Session Name by default. You may keep this or change it.)
  7. Tick Record Keynote/PowerPoint if you want to record them. This will ensure that any Keynote or PowerPoint files are recorded. Each navigation thumbnail will represent one slide from the presentation. 
  8. Tick Record Capture Screen to record your screen as well. 
  9. Select either your built-in microphone or external microphone as the recording device for audio.. You must have an audio device connected, whether built in or external otherwise Panopto will not work (you can mute it).
  10. Select either your built-in webcam or your external camera as the recording device for video.
  11. Select Start Recording
  12. During recording, you can Pause and Resume (F8 for Start, F9 for Pause, F10 for Stop) the recording if needed. Pausing a recording in Panopto does not stop the recording, instead, a crop is automatically inserted in the editor; you can change the crop at a later time if you wish (e.g if you pause the recording and forget to resume), your lecture is not lost and you can reduce the size of the crop appropriately in the editor. 
  13. Select the Stop button when you want to finish recording.
  14. Select Upload when the Recording Complete message pops up. 
  15. You will be taken automatically to the Manage Recordings tab. This screen shows the status of recordings that have been made on this machine and their progress with uploading to the Panopto Server. From here you can access the session directly via the Share, Edit and View links
If you have requested to be notified via email when your recording is complete, you will receive an email. Mac recordings can take a long time to process (much longer than PC recordings) as the files need to be encoded from Mac files to Windows-based files. 

For further details on making a Panopto recording on a Mac, please see the Panopto support page

Using PowerPoint with Panopto

PowerPoint can be recorded alongside the audio and video in a Panopto recording. Benefits include:

  • Slide headings will be recognised and used to create a Table of Contents that can be used for navigational purposes.
  • Slide thumbnails will be generated for each slide (or major slide changes).
  • The search feature can be used to find key words in the PowerPoint.

IMPORTANT: a PowerPoint presentation must be opened locally from the machine you are using, for example from the desktop, or the H:\ or C:\ drives. Do not open the file from an email or the web, as this will cause issues when the recording is uploaded to Panopto.

If you are using the Personal Recorder, ensure that Capture PowerPoint is ticked. Select Open a Presentation and locate the file that you wish to present.

If you are using the Remote Recorder (scheduled), open the PowerPoint and present as normal.

File size

Each PowerPoint file that you will use with Panopto has to be 100MB or less. Panopto cannot handle PowerPoint files larger than 100MB. To work around this, split larger files into smaller individual files.

Fonts

Make sure you use a standard font such as Arial or Times New Roman in your PowerPoint as Panopto can only show standard fonts. If you use an unusual font, a different one may appear in your final recording.

Setting up a webcast in Panopto

Recordings in Panopto can be live-streamed using the webcast feature. Staff and students can watch a live lecture remotely. Viewers will be able to comment on the session. Comments can be seen in the Panopto Personal Recorder by the presenter. Please ensure that the correct share permissions are set up before you start a webcast. 

Webcasts can either be created and broadcast at the time of recording or set up in advance. The advantage to setting up a webcast in advance is that the link to view the recording is pre-generated and can be distributed to staff and students ahead of the event. 

To create a webcast at the time of recording, ensure that the Webcast tick box is selected in the Panopto Personal Recorder. This will generate a link to the recording that can be sent to users.

To create a webcast in advance, follow these steps:

  1. Log into Panopto
  2. Navigate to the folder that you would like to create the webcast in
  3. Select the blue Create button at the top of the screen and select Webcast
  4. Enter the name and description (if required) for the recording and select Create. Viewers will see the description before the session starts.
  5. Once you have created your webcast, the recording options menu will be displayed. Here you can access the Viewer Link. This is the link you will need to share with users who wish to live stream the webcast. You can edit who has access to the recording by selecting Share.
  6. When you are ready to start your webcast, go to the Overview section on the left-hand menu, and click Record.
  7. The desktop version of the Panopto Personal Recorder will be launched. From here you will be able to set up your audio-visual equipment, screen options and a PowerPoint presentation in the same way as any normal recording.

For further details on making a Panopto webcast recording, please see the Panopto support page. 

Panopto capture

Panopto Capture is a browser-based recorder that can be used to add sessions to Panopto. It requires no installation and is launched via a web browser. 

Once a session is recorded using Panopto Capture, it can be edited, managed or shared in the same ways that other recordings are. 

Prerequisites

  • Creator access in Panopto* 
  • Latest version of: Chrome, Edge (Chromium-based), or Firefox browsers on Windows, Mac, or ChromeOS.

Note: Please make sure anti-virus exceptions are made for audio (microphone), video (web camera), and screen in your preferred browser.  

*You will need to have the Creator role on a Panopto folder to upload content or build a session. If you require Creator access, please complete a request via ASK Service Now. 

If you experience issues using Panopto Capture, please install the latest version of your browser in the first instance. If the issue persists, contact the ICT Service Desk for further assistance. 

Making a recording

To make a recording using Panopto Capture, follow these steps:

1. Go to imperial.cloud.panopto.eu and enter your College username and password.

2. Click on the blue Create button at the top of the screen and select Panopto Capture.

3. Panopto Capture will launch in a new tab and automatically pick up your default video and audio inputs. 

Choose your input

4. Select an audio source
 4.1 Clicking on the Microphone icon will display available audio sources. Click on an audio source to select it.Microphone selection 4.2 The bar at the left of each audio source box indicates the input level. Talking at a normal volume will allow you to test your audio sources. Select an option that shows green in the bar. If yellow or red levels are displayed, the audio may be distorted. If green is not showing, the microphone is not picking up audio.
 4.3 You can check your audio level whilst recording by monitory the line that runs through the record button. This line will react when your microphone picks up sound, showing the input level as a wave.

5. Select a video source

5.1 Clicking on the Camera icon will display available video sources. Click on a video source to select it. If you do not want to record video, clicking on the ticked option will deselect it and no video will be captured.Video input

 6. Select application sources

Note: If you are using Mozilla Firefox, these options may be displayed differently.

 6.1 Clicking on the Monitor + icon will display available Application sources. You now have the option to record either your entire screen, individual applications that are currently running, or separate tabs open in your browser. Monitor input

 6.2 To record everything that happens on a screen, select Your Entire Screen. Then, select the screen to record and click Share. Optionally, select Share audio to add the audio from your computer to the recording.

 6.3 To record everything that happens in one application window only, choose Application Window. Then, select the application to record and click Share.  You can use this option to record a PowerPoint or Keynote presentation for example.

 6.4 To record everything that happens in one browser tab, choose Tab. Then, select the tab to record and click Share. Optionally, select Share audio to add the audio from your computer to the recording.

 6.5 After choosing one screen or application source, you can add additional sources by selecting the Monitor + icon again and repeating the above. 

 6.6 A preview of your selected application sources will now be displayed. To remove a source, hover over the preview of the source and click the X icon. 

7. Recording the Video

7.1 To begin recording your video, click the round red record button at the bottom centre of the screen. Panopto Capture will start recording after a 5 second countdown.

7.2 To stop recording, select the red square button

8. Video Upload and Processing

 8.1 Once the recording is stopped, your content will begin to upload to Panopto.

 8.2 If you would like to re-record the session, select Redo from the top right corner to return to Panopto Capture. This will delete any content you have just recorded.

 8.3 Whilst the recording is uploading, you can change the name and description for your session using the text boxes on the right-hand side of the screen.

 8.4 Check the folder that you are saving the recording to. The folder that you last used will be selected as default; you may need to change this to ensure the recording is viewed by the correct audience.
To change the folder, type the name of the folder or use the drop down menu to choose from your Panopto folders. You may need to liaise with your Faculty Ed-Tech team or Learning Technologist to ensure that recordings are placed in the appropriate folders and that the appropriate viewing permissions are assigned.

9. Sharing permissions can be set on a session immediately after recording. To add Viewers to just this recording, enter their name, usernameor email address in the Share this Video section and select the correct user or group. If you need to setup more advanced sharing options on this recording, select Mange Access. For further information regarding sharing recordings, please see our help materials.

10. You will be notified on screen when your recording is ready to edit. Click on Edit to open the editor and make any necessary post-production changes. For further information on using the Panopto Editor, please see our help materials.

11. After your recording has processed, you can view the session by selecting View.

For further details on using Panopto Capture, please see the Panopto support page.