How to make a Subject Access Request.


The EU General Data Protection Regulation (GDPR), grants you the right to access your personal data held by Imperial College. These requests are known as subject access requests and in accordance with Section 45, we will provide you confirmation that we are processing your personal data, provide you information pertaining to the processing of your personal data and provide you a copy of the personal data we hold.

Making a subject access request

Subject access requests must be submitted in writing and whilst not a legal requirement, applicants are invited to complete our Subject Access Request application form [Word] as this will assist us in identifying the data held about you

We expect to respond to your request within one month of receipt of your subject access request and proof of identity. In some cases (where requests are complex or numerous) we may take up to a further two months; we will let you know where this may be the case.

Please return your completed form / request together with your proof of ID or documentation that confirms your entitlement to act on the data subject’s behalf (for example, a signed form of authority or power of attorney) to the following:

Legal Services Officers

Level 4
Faculty Building
Imperial College London
South Kensington Campus


To request access to general information (non-personal information) held by the College, please refer to the College Website  or make a Freedom of Information request.