The Registry is located on the South Kensington Campus and is responsible for the administration of all academic matters, from student registration through to examinations and student records.
Senior Management Team
Registry Senior Management Team is headed by the Academic Registrar and provides operational and strategic leadership of the Registry. The Management Team meets formally once a week and the team consists of:
|Academic Registrar||David Ashton||
|Deputy Academic Registrar||James Balloch||
Registry Office Management
Student Records & Data
|Head of Academic Services||Judith Webster||
Academic Standards Framework
|Director of Admissions & Student Support||Mel Peter||
International Student Support
Student Financial Support
If you are not sure who to contact please email your query to: academic.registrar
The Visa Compliance Team is responsible for ensuring that the College maintains its Tier 4 Sponsor status with United Kingdom Visas and Immigration (UKVI). In order to achieve this the team is responsible for implementing and overseeing Tier 4 policy and procedures at the College. In addition, the team undertakes a number of visa compliance tasks including: visa checks at in- person registration, reporting changes of status to UKVI, ensuring the College meets UKVI record-keeping requirements and overseeing Tier 4 attendance monitoring.
The Admissions team are responsible for the receipt and processing of all applications to Imperial College. The teams within Admissions are split by faculties, whereby each team deals with admissions for each department. If you have submitted an application, have received an offer, are waiting for a decision on an application and you have a specific question relating to your application or offer, you should contact the appropriate Admissions team.
If you are sending hard copy documentation to an Admissions team, please mark it for the attention of the appropriate team and send to Registry, Imperial College London, Level 3 Sherfield Building, South Kensington Campus, London SW7 2AZ.
|Imperial College Business School||47258||business.registry|
International Student Support
The International Student Support Team provides specialist immigration advice to prospective and current Imperial College students, with particular expertise in Tier 4 Student Visas, Student Visitor Visas and options to remain in the UK to work after study. This team also contributes to the College Welcome, running events for new international students, as well as other support activities throughout the year to enhance the international student experience. Please note that the team is not responsible for international student admissions. Therefore, we cannot provide course information or advice on entry requirements. If you have a query of this nature please contact the relevant Admissions Team.
You will receive a detailed response to immigration enquiries by completing the International Student Support Web Query Form.
Student Financial Support
|Student Financial Support||49014||online enquiry portal|
Student Placements and Undergraduate Research Opportunities Programme (UROP)
The Placement team provide:
- Co-ordination of placement learning policy, good practice and resources for the effective management of placements.
- Advice and guidance to both staff and students on matters related to student placements managed by the College, specialising in providing (with academic departments) support for the undergraduate year abroad.
- Co-ordination for Key Action 1 of the European Union’s Erasmus+ programme (student and staff mobility); includes liaising with the Student Financial Support Team on Erasmus mobility grants, and managing Erasmus staff teaching and training grants.
- Central servicing of student exchange agreements (Erasmus and non-Erasmus) where the activity is curriculum-based (UG/PGT) or PhD-based; institutional contact for all student exchange partners.
- Co-ordination for the Undergraduate Research Opportunities Programme (UROP).
The Assistant Registrar (Placements) is Institutional Contact for:
- Placement Learning policy and management good practice
- Erasmus+ Key Action 1
- Student Exchange Agreements (Curriculum and PhD-based)
- ASET (The Work Based and Placement Learning Association)
- HEURO (The Association of UK Higher Education European Officers)
For more information, please see Placements.
If you are a student, currently studying for a degree elsewhere, who is interested in studying on a non-degree basis for a 3-12 month period (perhaps via an exchange programme) or undertaking a research period in one of our many world class research groups please read: Guidance for Undergraduates or Guidance for Postgraduates.
Student Records and Data
The Student Records and Data team are responsible for the administration and maintenance of the student records for all students studying at the College. This includes enrolments, programme transfers, interruption of studies, withdrawals and processing of examination entry for research degree students. The team also use this information to fulfil reporting duties to the Student Loans Company, Transport for London and the UKVI; as well as other external bodies.
The team is currently responsible for the processing of student results and awards on the student record system as well as the production and distribution of academic transcripts and certificates of award.
Student Records and Data produce a variety of standard document requests for both current and previous students including council tax letters, standard statements of attendance and confirmation of degree letters.
Appeal administration also sits within the team, as does the responsibility for confirming qualifications via the Higher Education Degree Datacheck service.
Within the Student Records and Data team sits the responsibility for the external statutory reporting within Registry. This includes preparing the annual submission of the largest external data return that institutions are required to make, the Student Record return to HESA as well as the Aggregate Offshore return to HESA. The team liaise with Strategic Planning to ensure Registry student data is submitted accurately for the annual HESES return and the Medicine and Dentists return to HEFCE.
The Unistats record data, which is displayed on Unistats website, the National Student Survey, Registry Freedom of Information requests and the annual College statistics are also prepared and managed by the Student Records and Data Team.
The Student Records and Data team is in the early stages of defining a suite of management information reports to ensure consistency of information provision across the College.
More information about Student Records and Data:
|Freedom of Information||-||FOI@imperial.ac.uk|
|Research Degrees and Examinationsemail@example.com|
The Central Timetabling Support Office (CTSO) is responsible for coordinating and supporting the College’s annual timetabling process and ensuring that departmental practices are aligned with College policy and standards. The CTSO provides user support and training and manages user access to the College timetabling system and related software. With a strong customer focus, the CTSO provides a quality assurance service in order to facilitate data transfers and ensure that timetabling data and outputs achieve excellence for the student and staff end-user.
For more information, please see Timetabling.
Quality Assurance and Enhancement
The Quality Assurance and Enhancement Team is responsible for ensuring academic quality and standards in order to maintain the College's reputation of a strong academic standing. The team ensures that the College is compliant with the Quality Assurance Agency (QAA) UK Quality Code for Higher Education. Their work consists of the approval of new programmes, reviewing and developing quality assurance policies and procedures, sharing good practice, QAA Higher Education Reviews, as well as managing student surveys.
The Quality Assurance and Enhancement Team is also responsible for the efficient operation of the College's academic governance arrangements. Their remit includes responsibility for the College's Academic and Examinations Regulations, annual monitoring and periodic review of programmes and the management of the external examining system for undergraduate and Master's level programmes.
The team service the following committees:
- Quality Assurance & Enhancement Committee
- Postgraduate Research Quality Committee
- Programmes Committee
- Learning and Teaching Committee
For more information, please see Academic Governance.
For queries about the College's regulations, quality assurance policies and procedures, please contact the Quality Assurance and Enhancement team.
|Head of Academic Services||Judith Webster||49685||j.webster|
|Senior Assistant Registrar (Quality Assurance & Enhancement)||Lucy Heming||48126||l.heming|
|Assistant Registrar (Quality Assurance & Enhancement)||Men-Yeut Wong||47467||men-yeut.wong|
|Assistant Registrar (Monitoring & Review)||Scott Tucker||45916||scott.tucker|
|Assistant Registrar (Academic Standards)||Kirstie Ward||45917||kirstie.ward|
|Quality Assurance Administrator (External Examiners)||Michelle Galloway||48993||m.galloway|
|Student Casework Administrator||Habiba Khanom||h.khanom|
|Quality Assurance Administrator (Quality Assurance & Enhancement)||Bojan Cvijan||48058||b.cvijan|
|Surveys Officer||George Yeorghaki||48013||g.yeorghaki|
The Quality Assurance and Enhancement Team are also responsible for internal and external College surveys such as UG and PG Student Online Evaluation (SOLE) module/lecturer evaluations, Postgraduate Research Experience survey (PRES) and Postgraduate Taught Experience survey (PTES) - but not for the National Student Survey (NSS). NSS is the responsibility of the Registry's HESA and Data Team. For more information, please see Student Records and Data.