Access roles and responsibilities

Access to the applications management system is provided through the following roles:

  • Department Decision Recorder:  Departmental staff responsible for managing applications and recording final decisions (attending training is mandatory for this role).
  • Department Decision Reviewer:  Departmental staff responsible for assessment of applications and decisions.
  • Read Only/Reporting: For staff who require read-only access to applications and/or dashboard reporting.
  • Admissions Officers: For Registry Admissions and ICBS MBA staff who manage applications (attending training is mandatory for this role).


Training is mandatory for staff members requesting the Department Decision Recorder and Admissions Officers roles. You will need to undertake training before your access is set-up. Optional training is available for the Reviewer and Reporting roles.

If you require training, sessions run every Wednesday at 2pm through Microsoft Teams. The session normally lasts around an hour. To book a place on one of these sessions please raise an ASK request with your preferred date. If you cannot attend on a Wednesday please raise an ASK and a member of the team will get back to you with an alternative date.

Requesting access

To access the applications management system, or to inform us that you require changes to your responsibilities/the applications you are seeing, please complete the New User_Change user Form - Admission system 2019 and attach it to an ASK request. As soon as your access has been granted you will be notified.


You will be able to access the Applications Management solution via My.Imperial using your College single sign-on. Please follow these instructions to login or watch the video:

The URL for accessing applications through My Imperial is: Once you have opened this page, you will see a tile called access Applications. Click on this to access applications.

    The first time you Login you will need to choose your organisation. To do this, click on Other organization. Type in your email in the format Click on Next. This will take you to the College single sign-on page.

    Every time you open the URL from now on you will be directed to sign in via your College single sign-on. Sign in with your username and password.

    Firefox is the recommended browser. Pops up will need to be enabled and printing settings will need to be configured depending on which browser you are in. Please refer to applications management user guides or online videos for more information.

    If you require access to Applications and you are unable to login, please raise an ASK request.