Access roles and responsibilities

Access to the Student Records system is provided for the following roles:

  • Read only: For staff who require read-only access to student records and/or access to the Imperial College Analytics (ICA) reports.
  • Edit access: For staff who need to make amendments to student records.

Requesting access

To request access to the Student Records Management system (Banner), the Student Records Document management system (BDM) or to ICA Reports from 2 January 2020 (if you have not automatically been granted access as part of Golive), please complete the ‌New User/Change User Form - Student Records Management and attach it to an ASK request. You will be notified when your access has been granted.

Training

There is online guidance available for the read-only roles including how to login and how to query student records using the Student Enquiry form.  If you would like further training, we are currently running two different drop in sessions - An Introductory Demo and an Advanced Training sessions.

Introductory Demo

The Introdutory Demo includes an overview of the Golive solution including the Student Enquiry Form, My Student Portal and ICA reports. This includes logging in and navigation, searching for students, viewing student information, an insight into how the Student views their infroamtion and an overview of the new ICA reports.

Advanced training

The Advanced training will go into more detail around how student records were migrated and included details on how to search for Year and Programme Totals, Prizes amd International Information. 

Edit access

Training is mandatory for staff members requesting edit access. You will need to undertake training before your access is set-up. Please contact simpcomms@ic.ac.uk for details on training dates.

Training dates

Department training sessions to demonstrate the staff Banner Student Enquiry Form, ICA reports and My Imperial, the new student portal, are taking place over the coming months across campuses. Please come along to a session, there is no need to book. If no sessions are shown below please contact simpcomms@imperial.ac.uk

Date Time Training Location Prerequisite Remote access
13/02/2020 11:30-12:30 Introductory Demo SALC 8 (SK) None

Join Microsoft Teams Meeting

17/02/2020 14:00-15:30 Advanced Training SALC 1 (SK) Intro Demo

Join Microsoft Teams Meeting

18/02/2020 09:30-10:30 Introductory Demo SALC 8 (SK) None

Join Microsoft Teams Meeting

20/02/2020 14:00-15:30 Advanced Training SALC 1 (SK) Intro Demo

Join Microsoft Teams Meeting

20/02/2020 15:30-16:30 Introductory Demo SALC 2 (SK) None

Join Microsoft Teams Meeting

28/02/2020 09:00-10:30 Advanced Training SALC 1 (SK) Intro Demo

Join Microsoft Teams Meeting

03/03/2020 09:30-11:00 Advanced Training SALC 8 (SK) Intro Demo

Join Microsoft Teams Meeting

11/03/2020  10:00-11:30 Advanced Training SALC 4 (SK)  Intro Demo

Join Microsoft Teams Meeting

 19/03/2020  10:00-11:30 Advanced Training SALC 1 (SK)  Intro Demo

Join Microsoft Teams Meeting

Slide packs 

Please click to download the relevant slides from the demos.

Browser Settings

Internet Explorer or Chrome are the recommended browsers.  Please remember to Banner - Browser settings  to ensure you are viewing information in the correct format.