Access roles and responsibilities

Access to the Student Records system is provided for the following roles:

  • Read only: For staff who require read-only access to student records and/or access to the Imperial College Analytics (ICA) reports.
  • Edit access: For staff who need to make amendments to student records.

Requesting access

To request access to the Student Records Management system (Banner), the Student Records Document management system (BDM) or to ICA Reports from 2 January 2020 (if you have not automatically been granted access as part of Go live), please complete the ‌New User/Change User Form - Student Records Management and attach it to an ASK request. You will be notified when your access has been granted.


There is online guidance available for the read-only roles including how to login and how to query student records using the Student Enquiry form.  If you would like further training, we are currently running two different drop in sessions - An Introductory Demo and an Advanced Training sessions.

Introductory Demo

The Introductory Demo includes an overview of the Go live solution including the Student Enquiry Form, My Student Portal and ICA reports. This includes logging in and navigation, searching for students, viewing student information, an insight into how the Student views their information and an overview of the new ICA reports.

Advanced training

The Advanced training will go into more detail around how student records were migrated and included details on how to search for Year and Programme Totals, Prizes and International Information. 

Edit access

Training is mandatory for staff members requesting edit access. You will need to undertake training before your access is set-up. Please contact for details on training dates.

Training dates

Department training sessions to demonstrate the staff Banner Student Enquiry Form, ICA reports and My Imperial, the new student portal, are taking place over the coming months across campuses. Please come along to a session, there is no need to book. If no sessions are shown below please contact

Date Time Training Location Prerequisite Remote access
29/05/2020 09:00-10:00 Intro Demo Remote only N/A

Join Microsoft Teams Meeting

29/05/2020 10:00-11:30 Advanced Training Remote only Intro demo

Join Microsoft Teams Meeting

Slide packs 

Please click to download the relevant slides from the demos.

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