Requesting access

To request access to Student Administration systems, please complete the ‌New User/Change User Form - Student Records Management ‌and attach it to an ‌ASK request. You will be notified by ICT when your access has been granted.

Please note that for access to the Banner Student Enquiry Form you should use the Remote Desktop Gateway connection for access from another location if your College computer is a Windows device. If this is not possible, please raise an ASK ticket with ICT to set-up Pulse Secure access.

A summary of responsibilities can be found below.

Responsibility	Description	Requesting access	Key Team
Student Record Management	Viewing Student record information including programme, modules and grades on the Student Enquiry Form	New User/Change request form above	Student Records: student.records@imperial.ac.uk
PGR Milestones	Viewing and processing Student Research Milestone information	Contact the Assessment Records team	Assessment Records: assessment.records@imperial.ac.uk
ICA reporting	Accessing Banner data via the Banner Interim Reports Dashboard	New User/Change request form above	External Data Returns: registrydata@imperial.ac.uk
Student Module Registration Management	Processing Student Module registration changes including adding and dropping modules.	New User/Change request form above	Module Registrations team: module.registration@imperial.ac.uk
Module Catalogue	Viewing Module information including description and learning objectives	Automatically added to My Imperial	Curriculum Data Management: curriculumdata@imperial.ac.uk
Student Records Document Management	Accessing Student Scholarship documents. Access to the Student Record Management is also required	New User/Change request form above - limited to certain roles	Student Records: student.records@imperial.ac.uk

Training

There is online supporting guidance available from within the relevant tabs of this site which can be accessed through the links below. Please contact simpcomms@imperial.ac.uk to arrange a Training session if required. All sessions are run on Microsoft Teams.

Date	Training	Online resources
By request	Banner Intro Training - Student Enquiry Form and ICA Reports (Department Student Journey Demo	Student Enquiry Form ICA Reporting
By request	Banner Advanced Training - Student Enquiry Form (Banner Advanced Training demo slides)	Student Enquiry Form ICA Reporting
By request	PGR Milestones Management Training	PGR Milestones Management for Staff (specific users only)
By request	Student Module Registration Management	Module Registration Management for Staff (specific users only)