Student Interruption of Studies
Interruption of Studies (IoS) Management enables an automated online process workflow for student application and staff authorisation.
There is currently no change to the student’s return to studies process following their period of interruption. This will be the subject of a follow-on project.
Student application for IoS
Students will apply for an IoS directly from My Imperial by following the steps:
- Log in, access the My Interruption of Studies tile, and select current programme of study
- Complete the application form and submit supporting documents
- Track the progress of the interruption of studies request and receive confirmation emails of the application submission and approval.
Departmental staff will approve a student’s IoS using My Imperial.
The authorising departmental staff (e.g. Senior Tutors and Department Admin) will receive an email notification of the student's submitted interruption application. Application approval and confirmation of the student’s anticipated date of return is required using My Imperial. Supporting documents uploaded by the student will be available to review as well as an option to request further information.
The Departmental Administrator and then Senior Tutor approval will trigger an automated email confirmation to Student Records to action the IoS on the student’s record.
A student's interruption status can be viewed by departmental staff using Banner Student Records Management and ICA Reporting & Statistics Banner Dashboard reports.
Central services action
Student Records will action the department authorised IoS on the student’s record in My Imperial (student view) and Banner (staff view). An automated email will be sent to the relevant Bursary, Finance, Visa, Accommodation and Campus Security teams (depending on the student’s individual circumstances) for action.
Students returning to studies
There is no change to the process of a student’s return from interruption. Departments should get in touch with students six weeks before they’re due to return to check on their wellbeing and to allow for medical documents to be submitted if needed.
The student’s status will change to “eligible to re-enrol” 30 days before their recorded return date and they will receive an email invitation to complete their re-enrolment in My Imperial.
It is the student’s responsibility to confirm their return date with their department and to discuss any changes to the expected return date.
Student-focused Interruption of Studies guidance is available from the Student Support Zone. This webpage enables students to access information on interruption from one place, and signposts the staff and specialist teams available to provide support and advice relevant to the student’s individual circumstances.
Departmental local web content should be reviewed and linked to the Student Support Zone IOS student guidance.
The IoS Guidance Infographic available for download and displayed below, provides an overview of the process and email addresses for each of the specialist teams available to provide support and advice.
A recording of the IoS engagement session to provide an overview of the process is available. Login using your Imperial username and password. To begin, click on Play.