Harlington Grants

About the Harlington Trust


The Harlington Trust was established in 1989 to manage money received from the gravel extraction operation at the Harlington playing fields, for the benefit of Imperial College students . The Harlington Grants Fund Committee oversees the allocation of grants on behalf of the Trust.

The Committee welcomes applications for grants from College students. The information on this page will help you to decide whether or not your proposal falls within the scope of the Committee.

Composition of the Committee

The members are the Vice-Provost (Education) who acts as the Chair of the Committee, a Past President of Imperial College Union and the current President of Imperial College Union. The College Secretary & Registrar is the Secretary of the Trust.


  1. Income from the Trust will be applied for the benefit of students of Imperial College in relation to sporting, athletics, recreational, and cultural facilities. (The Committee does not normally feel able to provide support for expeditions).

  2. As a general principle, funds will only be used to finance new or improved facilities, namely capital assets or equipment, and not to meet running costs. (This means that the Committee will normally favour applications for the purchase of new facilities or equipment, or the replacement or refurbishment of existing items. They will not usually provide grants for accommodation, travel and training (other than specialist safety and first aid training) costs or for the provision or replacement of consumables, including such items as balls and team strips.)

  3. The Committee has a maximum of £50,000 to allocate in any one financial year (1 August to 31 July).  Grants normally amount to between a few hundred and a few thousand pounds depending on the nature of the application.

  4. In making their decisions they will take into account the following factors:

    • Cost/Benefit. Whether the cost of the bid is likely to benefit an adequate number of students or the College as a whole, as compared with other bids for support;
    • Official Support. Whether the proposed activity is part of a recognised club or society open to all Imperial College Students, has the support of the Imperial College Union and is likely to have a sufficiently long and continuous existence;
    • Financial Risk. Whether the proposed activity is unduly dependent on commercial or non-college involvement;
    • Merit. Whether the purpose of the bid is likely to enhance or maintain the reputation of the College through involvement in a prestigious activity or event;
    • Outside Benefit. Whether those who are not current students are likely to benefit unduly from any grant.

  5. The Committee has made it clear that they will also take into consideration the ability of the recipient to safeguard items purchased with Trust funds. Thus, they will seek assurances that proper precautions will be taken to prevent the loss, damage or theft of equipment and may require such items subsequently to be produced for inspection. The Committee may, from time-to-time, work with ICU to audit equipment that has been bought with funds from the Trust.

  6. At the discretion of the Committee, an award may be granted to an individual for the purchase of personal equipment. However, unless prior agreement is obtained from the Committee, the equipment will remain the property of the appropriate club upon the individual leaving the College.

  7. In the event that a club wishes to replace or dispose of equipment then the following points should be considered:
  • Where the club is selling old equipment to part fund replacement equipment, or disposing of equipment that is no longer fit for use then this should be done in line with the College and ICU guidelines on equipment disposal.
  • A club should consult with the Committee if they wish to dispose or sell a piece of equipment that is still useable but that they longer wish to use and are not intending to replace.