Imperial is proud to host a wide range of events and visits as part of its core activity. The Community Safety and Security team is here to help ensure these run safely and smoothly.

If you are organising an event or visit, you must firstly consider Imperial's Code of Practice on Freedom of Speech and Events Procedure.

An Event Request Form should be completed for any events where there is a real likelihood that speakers and other participants may:

  • not be able to enter or leave the premises safely (e.g because of an anticipated high number of attendees), and/or
  • breach the law as described in paragraph 1.7 of the Code of Practice on Freedom of Speech or otherwise and/or be unable to deliver speeches and participate in debate or discussion in good order, and/or that a breach of the peace may occur.  

This process requires at least 10 working days’ notice.  

For events being organised by a student, student group or staff member within the Imperial College Union (ICU), the ICU Events Process must be followed. If an event organised by ICU members is to take place on the University’s premises (including outdoor and online spaces), the event will be subject to Imperial’s Freedom of Speech Code of Practice.  

How Community Safety and Security will help: 

To help us support you with safety and security for all other events, please provide as much detail as possible, especially where the event or visit may involve:

  • VIPs or high-profile individuals
  • Large attendance or public access
  • Media interest or external publicity
  • Any known factors that may impact safety or require a security presence

This form will guide you through key questions including event purpose, location, attendance numbers, vehicle access needs, and any support required from our team. You may also be asked to provide a risk assessment related to safety and security.

Please submit your request at least 10 working days in advance to allow us to advise and support appropriately.

Event Support Request Form

Please complete all sections of the form below and include an email address so we can follow up on your request.