ESE Out of Hours Q&A

How long will approval take?

Approval is a manual process and may vary depending on the availability of the Head of Department (HoD) and the Departmental Safety Officer (DSO).  It is recommended that you apply for access at least five working days before it is required.

How will I know if my access has been approved?

You will receive an automated email confirming that you have the required late access permission.

Will my CID card access permissions be updated?

Once access has been approved, the card office will need to update your CID/security card. This will provide access to the College and, where necessary, laboratories and workshops. When applying for access between midnight and 7 am, the online process will automatically update the permissions on your CID card. When you receive approval for access between midnight and 7 am, this will also confirm that your CID card will open the main College doors and any relevant laboratory or workshop doors.

When applying for access between 7 pm and midnight, your CID/security card will not be automatically updated. In this situation, the DSO will request the card access be updated by the card office. The DSO will confirm when this has been done by email. To assist in this process, email your CID number and the room numbers you require late access to.

Can I request group late access for multiple individuals?

Yes. Contact the DSO with details of the access required. Please ensure you apply at least five working days prior to the required access. The DSO will confirm once approval has been provided and the relevant CID card permissions have been updated.

How long will my late access permission be active?

All late access permissions allow 12 months of late access to the department. At the end of this period, you will need to re-apply. If you are unsure when your late access permission expires, contact the DSO.