Additional College closure days- Christmas 2020

Frequently asked questions

What happens if I have already booked annual leave on 21st, 22nd and 23rd December?

If you have already booked any of the additional closure days as annual leave, you will need to cancel this in TeamSeer to ensure your annual leave allowance is correct.  Your line manager should authorise this change through TeamSeer in the usual way. 

You can log into your TeamSeer account here.

Will the 21st, 22nd & 23rd be entered into TeamSeer?

No, to avoid any impact on annual leave entitlement, these three days will not be added into TeamSeer.

Will I have to use my annual leave entitlement to cover these days?

No.  Staff are not expected to use any of their annual leave entitlement to cover the 21st, 22nd or 23rd December.

Can I carry over my unused annual leave into the 2021/22 leave year?

The College has agreed that for 2021/22, up to 8 days annual leave may be carried over into the new leave year which starts on 1 February 2021. 

In exceptional cases, for staff in critical roles who have been unable to take leave, HoD’s may use their discretion to allow an additional 7 days to be carried over into next year, increasing the total number of days to 15 for these staff.  These days must be taken by the end of January 2023.    

Can I carry over additional ‘purchased’ annual leave into the 2021/22 leave year?

On request, additional ‘purchased’ leave can be carried over into the next leave year (in addition to the 8 days). This will not apply to any leave purchased in the second part of this year.     

Will this affect December pay day?

No, the early closure of College will not impact on December pay day which will remain as Wednesday 23 December 2020. 

What happens if I am required to work on a College Closure day?

We recognise that there are staff members who are usually contracted to work on College Closure days who will still need to work.  There may also be a small number of staff who wouldn’t usually work on closure days, but will be required to work on the extra days, as well as additional days during the closure to provide essential services to the College and students during the Christmas period as a result of COVID-19. 

We regret that some staff will still be required to work during this time, and the College will do all it can to ensure as many people as possible can benefit from the longer closure.  

For members of staff required to work on the College closure days during the Christmas period, managers will discuss and agree which of the compensation options should apply:

  • An equivalent period of time off in lieu at a later date, or
  • Payment at the rate of double their usual hourly pay for the hours worked.  (This includes members of staff on grades not normally eligible for overtime payments or time off)
  • Christmas Day, Boxing Day, and New Year’s Day will be paid at three times the basic hourly rate for each hour worked.

 Academic staff, staff on Research grades, and staff at PTO&LT Level 4 and above are not normally eligible for compensation for hours worked above their contractual hours or during closure days.  However for this Christmas closure period, if staff at these Levels are required by their manager to undertake essential work as a result of COVID-19, then they will be compensated in the form of a payment, or time off in lieu which will be agreed by their line manager.  All essential work to be undertaken must be identified and agreed in advance by the line manager. 

Staff are strongly discouraged from working during the closure period unless it is specifically requested by their line manager.  Payments or time off in lieu will not be authorised for work that a staff member undertakes of their own choice during the closure period, or for work unrelated to COVID-19.

The rates of pay are as follows:

DateRate of pay
 Saturday 19th December  Time and a half hourly rate
 Sunday 20th December  Doubly hourly rate
 Monday 21st December  Doubly hourly rate
 Tuesday 22nd December  Doubly hourly rate
 Wednesday 23rd December  Doubly hourly rate
 Thursday 24th December  Doubly hourly rate
 Friday 25th December  Three times hourly rate
 Saturday 26th December  Three times hourly rate
 Sunday 27th December  Doubly hourly rate
 Monday 28th December  Doubly hourly rate
 Tuesday 29th December  Doubly hourly rate
 Wednesday 30th December  Doubly hourly rate
 Thursday 31st December  Doubly hourly rate
 Friday 1st January  Three times hourly rate
 Saturday 2nd January  Time and a half hourly rate
 Sunday 3rd January  Doubly hourly rate
Summary of the table's contents