This page provides guidance on how to recruit academic staff to the College, along with key links to related policies and information. If you need to speak directly with the recruitment team, please utilise the contact button below.  

If you are looking to hire someone who is currently overseas or from outside the European Economic Area and need to obtain the right to work, please ensure you read through the visa and right to work guidance.  

Guidance

Appointment of Chairs and Readers

A Chair or Readership is a College post, appointed to from either outside or within the College. Professor and Reader posts can also be created by conferment of title on a member of the academic staff already in post through the annual Academic Staff Promotions Exercise.

The appointment procedures and other relevant documents can be accessed at the links below:

Enquiries

Any enquiries about appointments to Chairs and Readerships should be addressed to Maria Monteiro, Senior Appointments and Welcome Service Manager on m.monteiro@imperial.ac.uk , Telephone: +44 (0) 207 594 5498.

Lecturers and Senior Lecturers – Appointments Committee Membership

Membership of the Appointments Committee should be approved by the Head of Department and consist of the following:

Non Clinical Lecturers and Senior Lecturers

A quorum of five from the following:

  • Head of Department (Chair), or a senior nominee;
  • For the Faculty of Medicine: Faculty Dean, or a Vice-Dean, or their senior nominee
  • At least three other members of academic staff:
    • one should be from a panel elected by and from the academic staff of the department
    • one or two may be from other departments
    • at least one should be non‐professorial;
  • College Consul from the relevant Faculty:
    • the College Consul should not be from the department in which the appointment is to be made ‐ where this occurs an alternative College Consul must be sought;
    • if the College Consul from the relevant Faculty is not available for the interview, an alternative College Consul must be sought
  • At the discretion of the Head of Department, other members who in his/her judgement would enhance the selection process.

 

Clinical Senior Lecturers

  • Head of Department (Chair), or a senior nominee;
  • Faculty Dean, or a Vice-Dean, or their senior nominee;
  • Head of Group/Division;
  • One or two other academic members of the Division:
    • one should be non‐professorial and drawn from the list of elected panel members;
  • College Consul from the relevant Faculty:
    • the College Consul should not be from the department in which the appointment is to be made ‐ where this occurs an alternative College Consul must be sought;
    • if the College Consul from the relevant Faculty is not available for the interview, an alternative College Consul must be sought
  • NHS Trust Representative;
  • Royal College Representative:
    • Once approval to recruit is given, a copy of the approval letter should be sent to  the AAC Administrator at the Royal College asking them to provide names of representatives.
  • External Assessor.

Clinical Lecturers

  • Head of Department (Chair), or a senior  nominee;
  • Faculty Dean, or a Vice-Dean, or their senior nominee; 
  • Head of Group/Division;
  • College Consul from the relevant Faculty:
    • the College Consul should not be from the department in which the appointment is to be made ‐ where this occurs an alternative College Consul must be sought;
    • if the College Consul from the relevant Faculty is not available for the interview, an alternative College Consul must be sought
  • NHS Trust Representative;
  • Postgraduate Deanery Representative (if the post requires a National Training Number (NTN) and will count towards specialist training).

  

This content is available for download: Lecturers’ and Senior Lecturers’ Appointments Committee membership

 

Chairs and Readers – Appointments Committee Membership

 

  • Dean of the relevant Faculty
    • The Dean of the relevant faculty will act as Chair of the Advisory Committee, or his/her nominee.
  • Other Internal Members
    • A College Consul from relevant Faculty
      • the College Consul should not be from the department in which the appointment is to be made ‐ where this occurs an alternative College Consul must be sought;
      • if the College Consul from the relevant Faculty is not available for the interview, an alternative College Consul must be sought
    • The Head of Department
    • One other senior member of the Department
      • other senior representatives of the Department may also attend, as required
      • the Committee should have female representation
      • every possible effort must be made to have members with varied backgrounds
  • Named/Sponsored post – Representative(s) from the Sponsor  should also be invited to attend
  • External Experts
    • At least two people external to the College (without association with the College) who have expertise in the discipline concerned.
    • Externals should be of appropriate seniority, be able to express an independent view, and be familiar with the criteria for professorships and readerships of research-based universities in the UK.
    • The names of proposed External Experts should be provided by the Department/Faculty.
  • For Clinical Posts
    • Representatives of the NHS Trust(s) where the appointee will have the appropriate Honorary Contract with should be invited to attend:
      • normally the Chief Executive, particularly with regard to the Royal Brompton & Harefield NHS Foundation Trust, Central and North West London NHS Foundation Trust (CNWL), Child and Adolescent Mental Health Service (CAMHS) and the West London Mental Health NHS Trust (WLMHT).
      • Medical Director and the Divisional Director of the Imperial College Healthcare NHS Trust (ICHNT), or their nominees.
      • If more than one Trust is involved, representation must be agreed by the Trusts in consultation with the Head of Department.
    • A representative from the relevant Royal College – the Senior Appointments team will arrange for the appropriate representative to attend.

Appointment of Professor of Practice

The process

Step 1

Department/Faculty determines need to recruit

Step 2

Department/Faculty prepares paperwork - this includes Further Particulars (JD, person specification)

Public Advertisement

Draft advertisement and complete Request to Recruit email

Nomination

Justification must be written and signed by the owner of the proposal explaining why the appointment is to be made via nomination rather than advertising (the College’s preferred method). The CV of the nominated individual must be included.

Step 3

Dean gives their approval – following their faculty internal process

Step 4

Department/Faculty emails the above paperwork to:

Senior Appointments Team:

Maria Monteiro, Welcome Service and Senior Appointments Manager

m.monteiro@imperial.ac.uk Tel: +44 2075945498;

Nina Tailor, Welcome Service and Senior Appointments Coordinator

nina.tailor@imperial.ac.uk Tel: +44 207594 7529

Step 5

If advertisement, the Senior Appointments Team places the advert in TalentLink and any other relevant media.

Step 6

If nomination, the Senior Appointments Team seeks approvals from the Assistant Provost (Academic Promotions), Senior Consul and HR Director for the appointment to proceed via the nomination procedure.

Step 7

Advisory Committee (Interview Panel)

Following on from approvals, the Senior Appointments Team organises panel composition in liaison with Department/Faculty. The interview panel should comprise (considering equality and diversity): Dean (Chair), Consul, Head of Department, at least one other senior member of the Department/Faculty and two external experts (Two Professors outside Imperial College in the field which is being recruited to). Senior Appointments Team then send invitations out, fix interview date, book venue and catering and so forth.

Step 8

Shortlisting (if post was advertised)

Senior Appointments Team sends applications for shortlisting to the Advisory Committee

Step 9

Shortlisted candidates or Nominated Candidate

Senior Appointments Team invites shortlisted candidate(s) or nominated candidate (as the case may be) to interview, rejects other(s) no shortlisted, takes up references, sends paperwork to Advisory Committee

Step 10

Interview

Shortlisted / Nominated candidate(s) are interviewed. Advisory Committee recommends successful candidate(s) for appointment.

The Senior Appointments Team attends interviews, takes notes, checks & photocopies candidate(s)’ passports.

Step 11

Offer of appointment

Department/Faculty offers post to the candidate, negotiates salary in line with College’s procedures, moving costs, with Senior Appointments Team’s assistance, as necessary.

Department/Faculty emails Senior Appointment Team the offer details.

Step 12

Contract

The Senior Appointments Team does pre-employment checks, prepares contract of employment, sends contract out to candidate.

Step 13

Signed contract

Senior Appointments Team sends copy of the signed contract to Department, retains a copy for staff file and announces the acceptance and sets up the new starter on College database (ICIS).

Step 14

First day of new member of staff

Department, with help of the Welcome Office, as necessary, arranges induction programme for new staff – Department receives joining forms and sends copy plus signed contract to Payroll. HR or Department checks passport first thing on first day (before any commencement of work) and photocopies main page and prepare RTW checks (if not done on interview day or before start date).

 

Accessible versions

Some of the downloadable documents linked to on this page are not accessible, please contact recruitmenthub@imperial.ac.uk for an accessible version.