The Casual Work Management application will go live across College from 21 Feb to 23 May 2022. Check this page to see when your Department will go live.

In the application, each step in the process is performed by a different system role. Staff in departments can be assigned more than one system role if required.

 System roles and related user guides

System role and functionsUser guides and videos

Department Administrator

  • Enters casual work assignments, called Requirement Schedules (RS)

Casual Worker or staff on behalf of worker

  • Enters timesheets after work completed

 

Hiring Manager

  • First approval of timesheets submitted by their workers, confirming hours worked and optionally adding finance codes.

Payroll Approver

  • Second approval of timesheets submitted by workers, adds or convirms finance codes, makes the timesheets ready for payroll.

Please email the project team with feedback on the user guides and videos.

Analysis codes

A list of analysis codes available in the app and their descriptions.

Code Description
144000 SALARIES L3
144100 BUDGET SALARIES L4
144101 BUDGET SALARIES
144200 ACADEMIC STAFF PAY L4
144201 BUDGET ACADEMIC STAFF PAY
144205 HOLIDAY ACCRUAL - ACADEMIC STAFF
144210 SALARIES - ACADEMIC STAFF-TEACHING
144212 SALARIES - FELLOW ACADEMIC STAFF-TEACHING
144215 SALARIES - TEACHING FELLOWS ACADEMIC STAFF TEACHING
144220 SALARIES - CLINICAL ACADEMIC STAFF
144222 SALARIES - FELLOW CLINICAL ACADEMIC STAFF
144230 SALARIES - ACADEMIC STAFF-RESEARCH
144232 SALARIES - FELLOW ACADEMIC STAFF-RESEARCH
144240 SALARIES - CLINICAL ACADEMIC STAFF - RA'S
144242 SALARIES - FELLOW CLINICAL ACADEMIC STAFF - RA'S
144250 SALARIES - VISITING LECTURERS/PROFS
144600 OTHER STAFF PAY L4
144601 BUDGET OTHER STAFF PAY
144605 HOLIDAY ACCRUAL - OTHER STAFF
144610 SALARIES - PROFESSIONAL SERVICES
144612 SALARIES - FELLOW PROFESSIONAL SERVICES
144620 SALARIES - TECHNICAL SERVICES
144621 OVERTIME - TECHNICAL SERVICES
144630 SALARIES - CLERICAL STAFF
144631 OVERTIME - CLERICAL STAFF
144640 SALARIES - OPERATIONAL SERVICES
144641 OVERTIME - OPERATIONAL SERVICES
144660 STUDENT DEMONSTRATORS
144700 CASUAL STAFF COSTS L4
144710 CASUAL ACADEMIC COSTS
144720 CASUAL L&T COSTS
144730 CASUAL RESEARCHER COSTS
144740 CASUAL PROFESSIONAL COSTS
144750 CASUAL TECHNICAL COSTS