TimeSMART Supervisor/Line
Manager – approving and rejecting submitted timesheets

1.
When a Technician submits a timesheet for approval,
the system generates automated email notifications to all approvers (e.g. the
Technician's Department Approver, Supervisor/Line Manager and the Principal
Investigator(s)/Co-Investigator(s) for any research project(s)/sub-project(s)
time).

2.
The text of the approval message directs the
approver to click on the underlined link to access the timesheet that is
waiting for approval.

3.
Supervisors/Line Managers are not required to
make a physical approval on the system, as they are designated back-up
approvers for the Department approvers.
They should still check the timesheet, but will only need to reject the
timesheet if they disagree with any of the recorded time.

4.
When the Approver clicks on the underlined email
link, their TimeSMART Login screen is displayed.

5.
The Login screen prompts the Approver to enter their
College Username and Password and click on the Login button (see Figure 1).

Figure 1

6.
The Timesheet waiting for approval is then displayed.

7.
The Supervisor/Line Manager approver is responsible
for checking all entries that are displayed on the timesheet.

8.
If the Approver requires the Technician to make an
amendment, they must add comments explaining why the timesheet has been
returned for amendment in the Reason for rejection: box.  When the comments have been added, click
on the Reject button (see Figure 2).

Figure 2

Note:  If the Supervisor/Line Manager needs to
reject the timesheet, but is unable to do so because the Department Approver
has already approved it, she/he should contact the Department Approver and
inform them that the timesheet is incorrect.  If the Department Approver agrees that
the timesheet is incorrect, they will then request that TimeSMART
Administration re-open the timesheet

9.
When the system has finished processing the
rejection request, a confirmation message in green font will be displayed.  This message confirms that the timesheet
has been rejected back to the Technician for amendment (see Figure 3).

Figure 3

10.
To exit the timesheet, click on the Close button
(see Figure 4).

Figure 4

11.
The Technician will receive a system generated email
notification to inform them that the timesheet has been returned for amendment.

12.
The message will include a reason why it has been
returned and will direct the Technician to click on the underlined link to access
the timesheet (see Figure 5).

Figure 5