Outreach Systems and Data Administrator

Job summary

Imperial’s Outreach Team is seeking an organised and proactive Systems and Data Administrator to support our mission to widen access to Imperial for disadvantaged young people from across the country. You will help us to demonstrate the impact of our activities, by overseeing the collection, manipulation and analysis of data from our outreach programmes. The role will work closely with Programme Managers to effectively capture accurate...

Job listing information

  • Reference CEN00248
  • Date posted 28 May 2021
  • Closing date 20 June 2021

Job description

Job summary

Imperial’s Outreach Team is seeking an organised and proactive Systems and Data Administrator to support our mission to widen access to Imperial for disadvantaged young people from across the country.

You will help us to demonstrate the impact of our activities, by overseeing the collection, manipulation and analysis of data from our outreach programmes. The role will work closely with Programme Managers to effectively capture accurate information on the young people we work with, tracking their progression through education and into university through the Higher Education Access Tracker (HEAT) database. Your work will inform monitoring and analysis of outreach activities and their impact, whilst ensuring we maintan the highest standards of GDPR compliance.

The Outreach Team leads on widening participation activities in the College, including the ambitious targets in our five-year Access and Participation Plan. Our focus is on raising students’ attainment, changing perceptions, supporting teaching staff and stimulating interest in STEM subjects from primary through to A-Level education.

We collaborate with many academic departments within Imperial, a range of primary and secondary schools across the UK as well as third-sector organisations who share our mission to increase access to leading universities like Imperial. The Outreach Systems and Data Administrator plays a vital role in helping us to monitor and continually improve our work, ensuring the smooth flow of information and data to key decision makers.

Duties and responsibilities

Your role will oversee the systems we use to collect and store young people’s sensitive data, including our bespoke Aspire application system and the HEAT database. Working with outreach Programme Managers, you will assist them to stay up-to-date with system developments and best practice guidance.

You will work closely with the Outreach Evaluation & Impact Coordinator, Outreach Database Assistant and Head of Outreach to source, manipulate and analyse data to inform strategy and decision making alongside reporting for the Office for Students and external funders.

Key responsibilities will include data manipulation and analysis, sourcing new data and information for senior stakeholders, contributing to impact reporting and maintaining compliance with data protection and child protection policies.

Essential requirements

You must have experience of using Microsoft Excel to manipulate data at an advanced level, plus experience and understanding of working with young people’s information in line with General Data Protection Regulations (GDPR). You will also have a good understanding of the work of the Outreach Team and widening participation, as well as schools and barriers faced by disadvantaged students we work with.

We are looking for someone with excellent attention to detail when working with large amounts of data, who can work effectively within the team to provide support to colleagues running outreach programmes.

Further information

This is a full time, fixed-term maternity cover position until 1 April 2022. To apply, you will need to complete the online application form.

Please note that CVs will not be accepted.

For any further details on the role please contact Sam Bailey, Outreach Evaluation & Impact Coordinator (sam.bailey@imperial.ac.uk).

A satisfactory Basic level Disclosure and Barring Service (DBS) check will be required for the successful candidate.

Further information about the DBS disclosure process can be found at http://www.homeoffice.gov.uk/agencies-public-bodies/dbs/ or by telephoning 03000 200 190. You may also wish to view the College’s DBS webpage for policy statements on the Secure Storage, Use, Retention & Disposal of Disclosures and Disclosure Information.

Documents

About Imperial College London

Imperial College London is the UK’s only university focussed entirely on science, engineering, medicine and business and we are consistently rated in the top 10 universities in the world.

You will find our main London campus in South Kensington, with our hospital campuses located nearby in West and North London. We also have Silwood Park in Berkshire and state-of-the-art facilities in development at our major new campus in White City.

We work in a multidisciplinary and diverse community for education, research, translation and commercialisation, harnessing science and innovation to tackle the big global challenges our complex world faces.

It’s our mission to achieve enduring excellence in all that we do for the benefit of society – and we are looking for the most talented people to help us get there.

Additional information

Please note that job descriptions cannot be exhaustive and the post-holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

All Imperial employees are expected to follow the 7 principles of Imperial Expectations: 

  • Champion a positive approach to change and opportunity
  • Communicate regularly and effectively within, and across, teams
  • Consider the thoughts and expectations of others
  • Deliver positive outcomes
  • Encourage inclusive participation and eliminate discrimination
  • Develop and grow skills and expertise
  • Work in a planned and managed way 

In addition to the above, employees are required to observe and comply with all College policies and regulations.

We are committed to equality of opportunity, to eliminating discrimination and to creating an inclusive working environment for all. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex, or sexual orientation. We are an Athena SWAN Silver Award winner, a Disability Confident Leader and a Stonewall Diversity Champion.

For technical issues when applying online please email support.jobs@imperial.ac.uk.